Business Administrator I, College of Health Sciences, Deans Office

University of Delaware

Equal Employment Opportunity Statement

The University of Delaware is an Equal Opportunity Employer which encourages applications from Minority Group Members, Women, Individuals with Disabilities and Veterans. The University's Notice of Non-Discrimination can be found at http://www.udel.edu/aboutus/legalnotices.html


Job No: 499751
Work Type: Staff
Location: Newark/Hybrid
Categories: Administrative Support, Full Time

PAY GRADE: 30E

CONTEXT OF THE JOB:

Under general direction of the College’s Director of Business Operations, the Business Administrator I is responsible for managing the daily financial, human resources and administrative operations of the Deans Office in the College of Health Sciences. These units in total receive approximately $2.9M in yearly budget allocation and $300,000 in research awards; these units employ approximately 105 personnel which include staff, faculty, undergraduate student workers, graduate assistants, hourly wage and temporary staffing individuals. This position requires independent judgment and discretion as well as the utilization of advanced technical and administrative skills.

MAJOR RESPONSIBILITIES:

• Manages the daily business operations of the units and initiatives within the Deans Office including Communication, Events, Human Resources, Undergraduate Services, Interprofessional Education, Innovation & Entrepreneurship, Diversity & Inclusion, Healthy Communities, Research Administration and Pipeline.
• Reviews budget allocations for units and ensures purchases and expenditures are in line with approved financials.
• Provides monthly reconciliation reports for unit leads and fiscal year projections.
• Compiles monthly financial projections.
• Performs audits and reports on unit budgeted expenditures.
• Processes all reimbursement, request for payment to individual, cash transmittals and other procurement related forms.
• Serves as the centralized purchasing individual for unit expense that require a procurement credit card.
• Purchases and keeps accurate records of equipment for the Deans Office and related grant activities.
• Coordinates and participates in a variety of human resources activities including recruitment, payroll, and workload assignment for student, hourly wage graduate student and staffing agency employees.
• Responsible for processing faculty supplemental pay as approved by the Dean for administrative activities.
• Completes recruitment and new hire onboarding process for student workers, hourly wage and staff agency employees. Upon contract completion, responsible for processing appropriate termination forms and exit interview checklist.
• Coordinates with the Colleges Sr. Advisor, Assistant to the Dean and Facilities Manager to ensure Deans Office Tower floor 7 has adequate staffing coverage.
• Approves time sheets for both Deans Office non-benefited employees and staffing agency (J&J Staffing, Careers USA, Robert Half) hires using UD Time or other required methods.
• Independently resolves administrative procedural problems, makes recommendations to unit leads and performs a broad range of administrative duties of a highly confidential nature, requiring initiative and judgment.
• Develops procedures that are compliant with university policies.
• Performs miscellaneous job-related as assigned.

QUALIFICATIONS:

• Bachelor’s degree and four years related experience, or equivalent combination of education and experience.
• Degree in a business or finance related discipline preferred.
• Experience with human resources, budgeting, financial analysis, and customer service.
• Familiarity with UD accounting system, PeopleSoft financials, and UD policies and procedures is preferred.
• Ability to use advanced techniques in spreadsheet, database, and/or presentation software.
• Experience with SAP Concur or other travel and expense management tools preferred.
• Skill in budget preparation or management of contracts and grants.
• Knowledge and experience with effective practices of office management.
• Ability to analyze and interpret data.
• Ability to communicate and interact well with people of all ages and diverse backgrounds.
• Ability to function independently and to use sound judgment, initiative, and discretion.
• Ability to handle multiple tasks simultaneously.
• Demonstrated understanding and consideration of the differing needs and concerns of individuals with varying identities, cultures, and backgrounds.
• Committed to fostering a workplace culture of belonging, where diversity is celebrated, and equity is a core value.

Notice of Non-Discrimination, Equal Opportunity and Affirmative Action
The University of Delaware does not discriminate against any person on the basis of race, color, national origin, sex, gender identity or expression, sexual orientation, genetic information, marital status, disability, religion, age, veteran status or any other characteristic protected by applicable law in its employment, educational programs and activities, admissions policies, and scholarship and loan programs as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and University policies. The University of Delaware also prohibits unlawful harassment including sexual harassment and sexual violence.

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