Human Resources Coordinator, SP2 (Hybrid Eligible)

Human Resources Coordinator, SP2 (Hybrid Eligible)

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn's vaccine requirements, visit the Penn COVID-19 Response website for the latest information.

Posted Job Title
Human Resources Coordinator, SP2 (Hybrid Eligible)

Job Profile Title
Administrative Coordinator

Job Description Summary
Under the direction of SP2's Human Resources Director (H.R.D.) the H.R. Coordinator (HRC) will be responsible for supporting many H.R. functions for the School of Social Policy & Practice (SP2) by delivering a wide range of administrative and logistical support for Human Resources services. A substantial portion of the role will focus on assisting with staff on-boarding/off- boarding, event planning, and execution. Additionally, the H.R.C. will manage H.R. updates and contributions to SP2's webpage, newsletter, help to coordinate H.R. events (logistics, contacting vendors, registration, etc.), draft communications, and be first contact to answer general policy/procedure questions. This role will work closely with the H.R D. on school initiatives, trainings/workshops, and other ad hoc projects.

Let us know why you're interested in this role and the impact you see yourself making by providing a cover letter with your application.

* All SP2 staff are required to participate in convocation and graduation ceremonies as needed.

Job Description

Job Responsibilities

• Provide administrative and logistical support for HR professional development and engagement events. Coordinate necessary arrangements and logistics for various HR events (catering, registration, flyer creation, payments, surveys, etc.).
• Support recruitment processes as needed including assisting hiring managers with creating job descriptions, entering job requisitions into Workday, as well as general Workday workflow inquiries.
• Onboarding/Offboarding: Send welcome emails and checklists. Work with hiring managers to monitor and ensure that staff onboarding (I.T. needs, office space, etc.) is completed within the school. Follow up with full-time and part-time staff hires on required Workday action items and SP2 onboarding tasks in a timely manner. Conduct SP2 new employee orientation on a regular basis. Update SP2 staff list-serve and directory. Assist with managing the exit and offboarding process for departing/transferring staff.
• Work closely with Communications and highlight H.R. news and information for our community. Craft and copyedit H.R. content for monthly SP2 community newsletter. Manage department website/SharePoint and update content as needed.
• Conduct research as needed to assist with ad hoc HR projects. Provide thought partnership in creating HR programming, resources, and building engagement initiatives. Complete special projects and create surveys.
• Administrative duties including supporting D.H.R., maintaining, and ordering supplies, creating, and maintaining personnel files, and serving as first point of contact for HR resource for policy/procedure questions. Troubleshoot questions and provide front-line support. Provide Workday support as needed. Maintain HR website.
• Serve as SP2's Service Recognition Awards coordinator. Serve on committees focused on staff issues, concerns, and areas of development/improvement
• Perform additional duties as assigned, including participation in convocation and graduation ceremonies as needed.
  

Qualifications

• High School Grad/GE Degree, and 5 to 7 years of relevant experience is required or equivalent combination of education and experience. Previous experience and an interest in Human Resources is desired, as well as an eagerness to learn and grow within Human Resources. Experience and proficiency with Workday, MS Office, Workday, creating surveys, and other project management and/or people systems highly preferred. Excellent organizational skills with attention to detail and ability to manage multiple priorities required. Strong written and verbal communication skills with the ability to communicate professionally with tact and diplomacy is necessary. Experience working with confidential information and sensitive matters, and ability to exercise excellent judgment and discretion. Event planning/coordinating is necessary.

• Target Salary is $23 - 27/hour; commensurate with experience.

• Let us know why you're interested in this role and the impact you see yourself making by providing a cover letter with your application.

Job Location - City, State
Philadelphia, Pennsylvania
Hybrid Eligible - This position is eligible for a hybrid work schedule with a work week divided between working onsite and working remotely.

Let us know why you're interested in this role and the impact you see yourself making by providing a cover letter with your application.

Department / School
School of Social Policy and Practice

Pay Range
$20.45 - $30.82
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  
• Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  
• Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  
• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
  
• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  
• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  
• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  
• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
  
• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  
• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  
• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  
• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.
  

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To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay


To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/McNeil-Building---5th-Floor/Human-Resources-Coordinator--SP2--Hybrid-Eligible-_JR00067362



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