Secretary, Workforce & Community Development
Salary:
Job Type: Full-Time
Job Number: FY2300199
Location: Main Campus - Baytown, TX
Division: Provost/Academic & Student Affairs
Position Overview
Starting Salary Range is $34,632 -$38,963. The initial salary offer
is commensurate with education and related work experience.
Perform clerical support for the Executive Director of Workforce
& Community Development in a demanding, fast-paced environment,
and serve as backup for Operations team members as necessary. This
position requires excellent time management, problem-solving, and
customer service skills for regular interaction with a diverse
range of students and business partners.
Essential Duties & Responsibilities
Provide administrative assistance for the Executive Director in
support of the department's goals and mission, such as compiling
data for budget reports, assisting with fiscal controls, conducting
research activities, and identifying and referring variances and
potential concerns to the Executive Director or Leadership
Team.
Perform clerical duties for the Executive Director: maintain
files, receive and route incoming phone calls, greet and assist
visitors, disseminate information about Lee College and Center
programs, distribute mail, make copies, fax, scan, etc.
Manage Executive Director's calendar/appointments and maintain
the departmental calendar.
Organize department, leadership, and business meetings with
external clients, create meeting agendas, take minutes during
meetings, and distribute minutes to participants.
Prepare budget and detail transaction reports; verify
departmental budgets and expenditures.
Process and enter payroll data for departments.
Coordinate departmental purchase requests and credit card
charges in the credit card tracking system.
Enter and track purchase requisition and credit card system
data for the department.
Produce internal and external correspondence; distribute
departmental information and reminders.
Assist in documenting and tracking projects, ensuring reporting
timelines are met.
Assist in tracking and reporting data for the state, internal,
and grant requirements and deliverables.
Assist in keeping policy manuals up to date.
Research and compile data for various internal and external
reports such as relates to business activities of the Center for
Workforce and Community Development.
Follow safety procedures, maintain a safe work environment, and
respond according to the established protocol in emergency
situations.
Schedule travel arrangements for the Executive Director and
other departmental staff members as needed.
Additional Duties & Responsibilities
Perform and post daily credit card and cash/check
reconciliation.
Reconcile end-of-month fiscal transactions for all
receivables.
Reconcile third-party receivables.
Assist with registration and other operations activities as
necessary.
Serve as backup to fulfillment specialist, requiring travel and
delivery of meals to support contract training.
Assist with events to disseminate information about the Center
and its programs, i.e., career fairs, job fairs, and college or
external events where we are promoting the College and the
Center.
Perform other duties, as assigned.
Minimum Education, Experience, Knowledge, Skills &
Abilities
High School Diploma or equivalent (G.E.D.)
Two (2) years of related work experience within business or
higher education
Highly proficient in Microsoft Office Suite, specifically
Outlook, Word, Excel, and PowerPoint
Must be able to perform successful internet research
Must be friendly, courteous, service-oriented, and enjoy
working with a variety of people
Must be dependable
Act with discretion and maintain confidentiality
Aware of and sensitive to cultural differences with the ability
to work with and engage individuals of diverse backgrounds
Strong communication skills, both written and oral
Able to multi-task
Strong attention to detail and highly organized with the
ability to keep detailed files and records
Ability to maintain effective working relations with College
personnel and outside entities
Must be able to manage, organize, and communicate information
of varying technical complexity
Must be able to organize complex systems and effectively manage
multiple, competing priorities while remaining composed and
professional
Must be able to work evenings as weekends as needed
To apply, please visit https://www.schooljobs.com/careers/lee/jobs/3903688/secretary-workforce-community-development
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