Assistant Director for Adminstration
- University of Oregon
- Eugene, Oregon
- Posted Date
- Feb 3, 2023
- Position Type
- Administrative, Student Affairs, Admissions, Enrollment, Retention & Registrar
- Employment Level
- Employment Type
- Full Time
Special Instructions to Applicants
Please submit a cover letter and resume along with your application.
It is the mission of Student Orientation Programs to introduce new and prospective students and their families to the university's intellectual climate. In addition, we seek to improve the quality of the new student experience by providing assistance with academic, personal, and social adjustment to the university, demonstrating the University of Oregon's commitment to teaching, learning, and scholarship. Through recruitment programs such as the Ambassador Program, Duck Preview, Duck Days and orientation events such as IntroDUCKtion and Week of Welcome, Student Orientation Programs serve approximately 70,000 visitors, prospective students, new students, and families.
Through recruitment programs such as the Ambassador Program, Duck Preview, and Duck Days and orientation and transition events such as IntroDUCKtion, Oregon Migrations, Week of Welcome, and the Welcome to the Flock series, Student Orientation Programs serves approximately 100,000 visitors, prospective students, new students, and families. Additionally, through the Department's outreach efforts, more than 100,000 Oregonians learn about the University through community-based festivals, events, and educational programs throughout the state of Oregon.
The department employs nearly 150 student staff each year, fostering skill and experience development, in an ongoing student development effort. Department staff and students conduct their work in a fast-paced, dynamic, highly collaborative environment in a variety of settings.
Reporting to the Director of Student Orientation Programs, the Assistant Director for Administration provides executive administrative support to the director. This position also provides technical and clerical support for various functions administered through the Office of Student Orientation Programs as determined by the director. This position has responsibility and accountability for budgeting, purchases for the office, personnel management, payroll reporting, and making travel arrangements.
This position exercises independent judgment to carry out the university's and department's mission and policy. This position is part of a management team that implements unit policy regarding program administration and procedures for the on- and off-campus activities of the unit. In doing so, the incumbent must exercise discretion and ensure that federal, state, and university rules, policies, regulations, and laws are followed.
This position supervises one classified employee and 12-15 students.
The Assistant Director for Administartion serves as a key communications link with constituents including prospective students and their families, UO Advancement, national professional organizations, faculty advising, UO Alumni Association, as well as, donors, and friends of the University of Oregon. The Assistant Director serves as the primary contact for all matters related to the Director’s schedules and activities and, as such, must possess excellent oral and written communication skills, be well grounded in the university image and exhibit well-developed skills in diplomacy, tact, and team building. The Assistant Director is responsible for effectively managing and scheduling the Director’s meeting schedules while maintaining the ability to react to quickly emerging issues.
The Assistant Director develops resource plans for all large-scale prospective and admitted student events sponsored by the Division of Student Services and Enrollment Management. Events will include IntroDUCKtion, Duck Days, Week of Welcome, Duck Preview, Convocation, and other, on-campus, large-scale events as assigned. Event processes will include strategic decision-making in the effective acquisition and use of all resources internal and external including volunteers, personnel, facilities, catering, talent, supplies, and community relations.
The Assistant Director is a key to the successful management of the day-to-day functions of our office both on small and large-scale decisions. In addition to overseeing the execution of all essential administrative functions of the office – including payroll, payable, receivables, fee collection, and budget processes – the Assistant Director is required to make critically important decisions in peak operational times to ensure the continuity of services provided. Further, the Operations Manager will supervise all administrative staff, including paraprofessional student staff.
In the execution of duties, the Assistant Director will adhere to policies and procedures of finance and administration, human resources, record keeping, and the student information system; additionally, the Assistant Director will communicate requirements and coordinate training of office personnel in such matters.
• Bachelor's Degree or equivalent combination of skills, experience, and education.
• Experience in budgeting and payroll practices.
• Two years of experience in a student services field or equivalent public service experience.
• Ability to communicate effectively.
• Demonstrated experience in budgeting, accounting, and payroll practices.
• Knowledge of best practices in human resources functions such as recruitment and onboarding of new employees.
• Able to operate independently, using professional judgment and take initiative to anticipate problems and resolve issues in an accurate and timely manner.
• Demonstrated commitment to diversity, equity, and inclusion, including an understanding of or experience with underrepresented or minoritized communities.
• Experience with Banner SIS, FIS, and HRIS.
• Experience with CRM systems.
• Fluent in Spanish.
FLSA Exempt: Yes
All offers of employment are contingent upon successful completion of a background inquiry.
University of Oregon students and employees are required to be vaccinated against COVID-19. For additional information see: https://hr.uoregon.edu/uo-covid-19-vaccination-requirement-employee-process.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at email@example.com or 541-346-5112.
UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.
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