DEPARTMENT HR SPECIALIST

Department HR Specialist

Arizona State University

Sun Devil Fitness Tempe

Campus: Tempe

88407BR

 

Job Description

Under direction from the Director of Human Recourses with supervision of the Business Operations Manager (BOM), the Human Resources (HR) Specialist assists with coordinating the HR functions within Sun Devil Fitness and Wellness at the Sun Devil Fitness Complex. This position will primarily be responsible for the hiring of the departments’ student staff, which consists of approximately 600 students in various positions throughout the complex.

 

Salary Range

$48,000 per year

 

Close Date

17-February-2023

 

Essential Duties

Sun Devil Fitness and Wellness employs a large and dynamic staff of student workers. The HR Specialist supports SDFW in managing all hiring and onboarding of students while being expected to maintain all HR forms and folders along with tracking of all required trainings and certifications. The HR Specialist will also be required to manage and submit DTA. 

 

Manage the SDFW payroll process for student staff:

• Ensuring maintenance of appropriate personnel records based on ASU, state and federal guidelines
• Oversee and manage the response to internal and external audit requests and prepare audit documents for HR and payroll audits
• Oversee full life cycle of student recruitment process
• Maintain onboarding process for required courses 
• Perform I-9 eligibility checks during peak hiring seasons.
• Process all terminations of student and removing them from all applicable systems.
• Perform all activities associated with Department Time Administrator (DTA) to ensure accurate and timely recording of exceptions and positive time for SDFW student staff.
• Perform other duties as assigned to ensure continual efficient operations of department to meet customer service needs

 

Days and Schedule: Monday – Friday, 8:00am – 5:00pm, with a few possible weekend and evening hours to support peak hiring seasons and/or special SDFW events. 

 

Minimum Qualifications

Bachelor's degree in a field appropriate to the area of assignment AND two (2) years of related experience; OR, Any equivalent combination of experience, and/or education from which comparable knowledge, skills and abilities have been achieved.

 

Desired Qualifications

• Experience working in BrassRing for student hiring
• Experience working in PeopleSoft with HR transactions such as additional pay, terminations, and promotions
• Experience with Data Entry in Excel and Google Sheets
• Experience working in SubItUp
• Experience working in a higher education environment
• Experience with the Department Time Administrator process
• Experience in planning, analyzing and establishing priorities
• Evidence of effective communication skills
• Experience in working effectively in an environment subject to quickly changing priorities, sensitive/confidential information and short deadlines
• Experience working in a customer service environment
• Experience in working effectively and collaboratively with faculty and staff  

 

Working Environment

Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse (75%); required to stand for varying lengths of time and walk moderate distances to perform work (10%). Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds (5%). Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts. Ability to clearly communicate to perform essential functions.; Regular use of standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals.; This position receives regular review of objectives by department administrator.

 

Department Statement

Being a part of Wellness@ASU as the Human Resource Specialist means uniquely engaging in our mission of building an ASU student community that embraces physical, mental, spiritual, and social well-being of self and others as a hallmark of the Sun Devil Experience. We do this through the Sun Devil Way: exemplifying; achievement, engagement, and responsibility.

 

As an integral part of Wellness@ASU, the experience team is leading the way in providing personalized frameworks for students to establish and maintain positive health habits at ASU and beyond. We do this by assessing student health and wellness needs, providing a variety of programs and building environments that promote healthy living, decision-making and student engagement for students to ultimately be better equipped to succeed in their academics, career and in their personal lives. This person will also be responsible for taking a leadership role in cultivating, creating and ensuring student participation in ASU Spirit, Pride and Tradition while instilling institutional affiliation and college pride.

 

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

 

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

 

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

 

Notice of Availability of the ASU Annual Security and Fire Safety Report

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

 

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

 

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

 

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

 

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

 

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

 

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

 

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

 

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

 

Only electronic applications are accepted for this position.

 

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.

 

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