PROGRAM/PROJECT SUPPORT COORDINATOR FOR GUST - College of Engineering and Computing #00051626

Hiring Department

College of Engineering and Computing

Application Deadline
Open Until Filled, review of applications to begin February 10, 2023

Full Time/Part Time
Full Time, Benefit Eligible
This is a full-time, benefit-eligible position that is funded for the term of the GUST contract.

$18.61 - $24.82/ hour

Job Description

The Program/Project Support Coordinator for GUST is responsible for helping to coordinate activities related to the GUST contract. This is a full-time, benefit-eligible position that is funded for the term of the GUST contract.


This position has primary reporting duties to the GUST Liaison Officer with secondary reporting duties to the GUST Principal Investigator (PI) and Academic Lead. As a staff member in the College of Engineering and Computing ( CEC), this position also indirectly reports to the Vice Provost and Dean of the College.

  • Assists with planning and scheduling contract activities.
  • Responds to internal and external correspondence.
  • Helps to maintain agreements, proposals, and contract records.
  • Helps track contract-related expenditures, budgets, and payments.
  • Assists with preparing monthly budget reports for the GUST contract.
  • Assists with scheduling and documenting regular meetings and developing and delivering progress reports.
  • Assists Project Directors, administration and faculty with meeting project timelines, deadlines, and deliverables required by the contract.
  • Coordinates, schedules, and arranges meetings and travel calendars, including business and social events for project participants.
  • Provides information in preparation for meetings, and conference calls, as needed.
  • Assists in coordinating and participating in contract activities, special events and other campus-wide activities.
  • Assists in compiling data, reports, and presentations.
  • Ensures compliance and adherence to fiscal requirements.
  • Assists the Liaison Officer and PI with expense reports, correspondence, and any other duties as required.
  • Acts as daily point of contact for project participants, faculty, and staff.
  • Participates in regular interactions with internal and external entities.
  • Assists with organizing meetings and video conferences, and records and distributes meeting minutes, as needed.
  • Assists with developing print and online marketing materials as needed.
  • Assists with updating the Global Partnerships and GUST Partnership website.
  • Assists the Liaison Officer, PI, faculty team members, and administration with planning and coordinating annual site visits to the GUST campus in Kuwait.
    • Helps with travel authorizations, travel planning and coordination, developing travel itineraries, ensuring travelers secure passports and visas, and researching country-specific travel safety information.
  • Assists the Liaison Officer and PI with coordinating annual delegation visits from GUST and hosting other visitors to the Missouri S&T campus.
    • Coordinates meetings between visitors and the Missouri S&T administration, faculty, and staff.
    • Helps develop travel itineraries for visitors and assists in protocol functions.
    • Assists with ensuring appropriate immigration documents are created for incoming scholars, administration, and faculty.
    • Work may include driving visitors to/from the airport and accompanying them during some travel.
    • Occasional work after hours may be needed when hosting outside entities.
  • Help with the development and coordination of the GUST Summer Scholarship Program and GUST faculty scholar visits by:
    • Assisting with creating, scheduling, and maintaining summer program schedules.
    • Ensuring appropriate immigration documents are created for incoming students and faculty.
    • Assisting incoming students with personal adjustment issues, housing, transportation, and cross-cultural programming as needed.
    • Helping to manage the day to day needs of student and faculty visitors.
    • Ordering office supplies, food, and beverages as needed.
    • Coordinating and participating in field trips and related activities.
    • Helping to transport participants during the program.
    • Occasional work after hours may be needed when hosting summer students and faculty.
  • Helps coordinate faculty-led study abroad trips to Kuwait.
  • Helps coordinate related special events and activities such as:
    • Working with the Missouri S&T Kuwait Students Organization to help plan and coordinate the annual Kuwait National Day celebration on campus, and to help plan related engagement activities during the annual Celebration of Nations event.
  • Assists the CEC administration, faculty and staff with organizing partnership meetings, special events, and other activities as needed.
  • Other duties as assigned.
Minimum Qualifications
  • A Bachelor's degree or an equivalent combination of education and experience and 1 year of experience from which comparable knowledge and skills can be acquired is necessary.
Preferred Qualifications
  • Proficient in Microsoft Word, Excel, Outlook, and PowerPoint.
  • Must be able to interact with international students and visitors in a fast-paced environment.
  • PeopleSoft experience.
  • Terminal Four experience.

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