Administrative Assistant III, Information Technologies 999464

Xavier University is part of the 500-year-old Jesuit Catholic tradition of academic excellence in the liberal arts and is strongly committed to enhancing equity, inclusion, and diversity. These values are central to our mission . We strive for a climate of respect and inclusiveness that welcomes and supports members from diverse backgrounds and life experiences, is committed unreservedly to open and free inquiry, and deliberately seeks out multiple perspectives.

Xavier University seeks an Administrative Assistant III to provide administrative and clerical support for the Associate Vice President and CIO of Information Technologies. Also supports division directors by assisting with department and division budgets.

Responsibilities include:

• Provide administrative and clerical support for CIO
  • Maintain calendar of the CIO
  • Prepare correspondence for CIO, including salary letters and offer letters
  • Enter job postings in the application tracking system, SilkRoad, and monitor process
  • Travel arrangements and trip coordination for those in the division as needed
• Assist with divisional budgets
  • Update approval spreadsheets annually
  • Establish and maintain standing purchase orders
  • Enter and track purchase orders and complete them once the work is complete
  • Process budgets revisions and credit card payments
• Support Xavier Technology Committee
  • Schedule meetings, coordinate and distribute meeting materials, and take meeting minutes
  • Prepare surveys in Qualtrics and process reports
• Provide divisional operations support
  • Order and maintain office supplies
  • Maintain files (paper and electronic)
  • Schedule meeting rooms
  • Coordinate meetings, including scheduling the meeting and rooms, collecting the agenda, taking minutes, and coordinating food and refreshments as needed
  • Act as liaison between the office of the CIO and other divisions across the university

Required Qualifications:

• High School Diploma or GED is required
• 5-10 years office/administrative support experience
• Strong experience with and understanding of Microsoft Office products, particularly Outlook, Excel, and Word
• Strong attention to detail
• Ability to track items across multiple systems
• Ability to take minutes in meetings

Preferred Qualifications:

• Associated degree or higher
• Experience in higher education
• Experience with Unimarket e-procurement system
• Experience with Banner Finance

Xavier is an Equal Opportunity Employer committed to enhancing equity, inclusion, and diversity. All qualified applicants will receive consideration for employment without discrimination on the basis of race, skin color, ethnicity, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, veteran status, or disability.

To ensure prompt consideration, applicants should submit a cover letter, resume, and the names and contact information of three professional references on Xavier University's website. Review of applications will start on February 16, 2023 . Applications will continue to be reviewed until the position is filled. Candidates are also asked to include in their cover letter a brief statement on how they might support/contribute to Xavier’s commitment to diversity and inclusion.

Xavier University requires all employees to be fully vaccinated against COVID-19. Newly hired employees will be required to provide vaccination status upon on-boarding. Vaccine exemptions may be granted for medical or religious reasons.

Benefits

Xavier University offers a wide array of complementary and affordable benefit options, to meet the financial, educational, health, and wellness needs of you and your family. Eligibility varies by position and employment class.

• Comprehensive insurance plans including medical, dental, vision, and prescription coverage
• Tax advantaged accounts including health savings account, flexible spending accounts, and dependent care account.
• Financial security via life and long-term disability insurance, accident and illness insurance, and retirement savings plans.
• Generous paid time off work options including vacation, sick leave, and holidays.
• Tuition remission for employees and their eligible dependents.