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Dean of Institutional Research, Planning Effectiveness and Grants

Coast Community College District
California, United States
Salary Not specified
Posted Date
Feb 3, 2023

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Position Type
Administrative, Deans
Employment Level
Employment Type
Full Time

About Golden West College Located in Huntington Beach, California, Golden West College is a two-year college, serving over 18,000 students on a 122-acre campus. GWC offers over 60 Associate degrees, a strong university transfer program, more than 40 Career and Technical Education certificates, community education, and extensive student support services. Founded in 1966, Golden West College has been widely recognized for its pioneering leadership in designing learning-centered programs and services for its students.
Golden West College welcomes a diverse pool of candidates and has an unwavering commitment to quality education, equitable outcomes, inclusive practices and racial, ethnic, and socioeconomic diversity. Ideal candidates for all positions at our college share our devotion to educating and improving the lives of our representative student, employee, and community populations.
Additionally, GWC is an officially designated Hispanic-Serving Institution (HSI) and has an eligibility designation as an Asian American Native American Pacific Islander-Serving Institution (AANAPISI). GWC engages in regular professional development opportunities and partnerships so we can best serve disproportionately impacted groups. Additionally, the college supports equity minded programs as well as a full calendar of culturally responsive events. More information about GWC can be found at Golden West College Employee Demographic Information:Direct Link: GWC Employee-Student Demographics


Plans designs, develops, manages, and conducts major institutional research studies, performs high order statistical analyses and prepares and presents reports on research results. Defines and coordinates data collection, analysis, and reporting related to institutional research and budget planning. Provides technical support to faculty, staff, and administration regarding research methodologies. Ensures that the strategic planning is integrated with college budgeting and assessment cycles. Oversees required college, state, and federal reports. Oversees the operations of the Research Office, including prioritizing staff work, ensuring the completion of state-required projects, and assisting with college-wide data collection projects. Plans, develops, organizes, coordinates, directs and implements the assigned programs, services, operations, activities, and community relations established to recruit and assist community college students into concurrent and dual enrollment programs. Oversees the continuation of Guided Pathways projects including updating and publication of program maps.

Distinguishing Career Features

The Dean of Institutional Research, Planning, Effectiveness and Grants is an academic management position responsible for organizing, leading, and working collaboratively with instructional divisions, administrative units, and others to design and conduct educational research to improve teaching and learning in the classroom and to improve support programs and services. The Dean has the ability to select, set up, to execute research design, and conduct advanced statistical and predictive analyses by developing and using assessment and evaluation tools, research design, statistical analysis, and presentation of research reports that support decisions. This position is responsible for organizing, leading, and working collaboratively with instructional divisions, administrative units, and others to design and conduct educational research to improve teaching and learning in the classroom and to improve support programs and services. The Dean is accountable for implementing the components of the Concurrent and Dual Enrollment Program.

Essential Duties and Responsibilities

Specific duties may vary among departments, divisions and jobs. Incumbents typically perform a substantial portion or all of the following types of duties, as assigned:
  1. Administers a comprehensive institutional research agenda that includes the completion of state and federal reports needed for decision-making related to student success and retention, policy formation, the assessment of student learning, accreditation, enrollment management and institutional planning and effectiveness.
  2. Supports and facilitates the college's strategic planning processes.
  3. Compiles a data warehouse, analyzes, evaluates, and maintains statistical and other data for reports related to institutional effectiveness including: enrollment, demographics, productivity, student success, student equity, retention, persistence and transfer rates, and provide reports as assigned. Coordinates timely responses to surveys and reports required by external agencies and other ongoing efforts of the college to measure its effectiveness.
  4. Monitors internal and external data trends and keeps the campus current concerning demographic and community information and adequacy and effectiveness of college services.
  5. Participates in and provides leadership for all accreditation initiatives and institutional reports. Provides direction for the accreditation process through direct studies and data compilation in preparation for accreditation reviews.
  6. Collaborates with college planning councils and administrative units on the alignment of institutional effectiveness functions with the mission and vision of the college.
  7. Oversees and provides support to grant project directors related to fiscal management and external reporting.
  8. Leads the development and implementation of strategies and processes to improve the effectiveness of all instructional, service, and operational areas of the college through the college's program review and planning processes.
  9. Provides leadership for the coordination, design, and implementation of specific research studies and surveying efforts in collaboration with appropriate college staff.
  10. Ensures that meaningful, appropriate data and information are available to meet the decision-making needs of the college.
  11. Works in consultation with the President and Vice-Presidents to promote and coordinate college planning activities. Ensures that strategic planning is integrated with college budgeting and assessment cycles. Plans, implements, and evaluates short- and long-range strategies, goals and objectives for college strategic planning.
  12. Provides leadership and oversight to the development of grant proposals.
  13. Supports and facilitates the college's strategic planning processes.
  14. Maintains current knowledge of laws, codes, ordinances, regulations and pending legislation related to institutional assessment, research, planning, and accreditation. Modifies projects, studies, functions and procedures to ensure compliance with local, state and federal requirements as appropriate.
  15. Reviews and evaluates work to assure compliance with established standards, requirements, and procedures.
  16. Performs other related duties as assigned to support the objective of the position.
  17. Required to abide by all District policies and procedures including Board Policy 3050 – Code of Professional Ethics.

Qualifications and Physical Demands

Knowledge and Skills
  1. The position requires advanced professional knowledge of higher education research methodologies, techniques, systems, reporting and databases.
  2. Requires specialization in research methodology and standard statistical procedures such as but not limited to research design, sampling, survey-guided analysis, parametric and nonparametric statistics, correlation analysis, forecasting and projections using predictive analytics.
  3. Requires specialized knowledge of methods in education and social research.
  4. Requires an in-depth knowledge of student outcomes assessment and measures of institutional effectiveness.
  5. Requires basic knowledge of legislative and educational oversight body processes, occurrences, requirements, and trends.
  6. Requires working knowledge of best-practices and continuous quality improvement.
  7. Requires in-depth knowledge of, and skill at using, a full range of office productivity computer software as well as computer-aided database management, statistical, and educational modeling applications.
  8. Requires a working knowledge of relational database concepts, including logical and physical data layout, programming and report writing tools.
  9. Requires well-developed English language and writing skills to prepare professional and influential proposals and reports.
  10. Requires advanced math skills to perform statistical analysis.
  11. Requires well-developed human relations skills to make formal presentations to large and diverse audiences and facilitate group processes.

  1. Requires the ability to perform the essential responsibilities and functions of the position.
  2. Requires the ability to develop and implement research, planning, assessment, evaluation, grant development, and grant management agendas with a focus on continuous improvement, accountability, and advancement for institutional, students, and operational programs and services.
  3. Requires the ability to guide and motivate others toward goal achievement.
  4. Requires the ability to organize, facilitate, develop, and write new plans, concepts, analyze outcomes, and prepare clear and concise reports.
  5. Requires the ability to inspire and promote awareness of socioeconomic and cultural diversity.
  6. Requires the ability to advise staff, direct and facilitate development of personal and team perspectives, develop and deliver training programs.
  7. Requires the ability to oversee, review, and instruct in courses offered by the division.
  8. Requires the ability to develop and monitor budgets and maximize financial resources.
  9. Requires the ability to work collaboratively and productively with others.

Physical Abilities
  1. The general physical demands, working conditions, and essential job functions associated with this classification will be kept on file with the Office of Human Resources.
  2. Essential functions will vary by position.
  3. As defined by Title I of the Americans with Disabilities Act ("ADA") and California's Fair Employment and Housing Act ("FEHA"), the District shall engage in a timely, good faith interactive process with employees or employment applicants who are requesting or are in need of reasonable accommodations and, provide reasonable accommodations for employees or employment applicants who, because of their disability, are limited in or unable to perform one or more of the essential functions of their job in accordance with applicable state and federal law.

Education and Experience

The position requires a Master's degree and one year of formal leadership experience related to the administrative assignment. Or, any combination of education and experience which would provide the required equivalent qualifications for this position. Five years of administrative experience is preferred.

  • Degree in Education, Management, Computer Science, any discipline under Social Sciences, or Statistics.
  • Experience with statistical and data analytics software.

Licenses and Certificates

Requires a valid driver license. Work Conditions Work is performed indoors where minimal safety considerations exist.

Conditions of Employment

This is a recruitment for one full time, 12-month per year, educational administrator position. The normal hours of work will are Monday through Friday between 8am-5pm. The effective date of employment will be arranged with the supervisor.
  • Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
  • The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910)
  • The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing equity and inclusion goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

Pay Philosophy:
Coast Community College District, through policies, practices, and other benefit programs, delivers a fair and equitable total compensation program that promotes equal employment opportunity, inclusion, and workforce vitality. In general, it is the policy of the District to place new employees at the first step of the salary grade. All movement on the salary schedule will occur July 1 of each year for all classified employees. (Salary Schedule: DG-12) (Download PDF reader) Application Requirements:
The deadline to apply is February 13th, 2023. Application materials must be electronically submitted online at to be considered for employment.

Incomplete applications, application materials submitted by mail, and documents not requested in the job announcement will not be considered. Please note that the district does not return materials submitted in the application process (copies of original supporting documents are acceptable).

A complete application packet includes:
  1. A complete Coast Community College District Online Employment Application.
  2. Responses to Supplemental Questions. When answering the supplemental questions below, consider examples with successful outcomes, DEI related application of job skills, and your contributions to the overall DEI culture at your previous employer. (please provide clear and detailed responses, as they will be carefully evaluated to determine the most qualified candidate(s) to be invited for an interview; please do not paste your resume, put "see resume" or "N/A", or leave blank).
  3. A Cover Letter highlighting your experiences relevant to this position and addressing the minimum and essential qualifications.
  4. A Current Resume of professional and educational background and experience (upload as a separate attachment - PDF recommended).
Submit an application online at:

Coast Community College District – Human Resources
1370 Adams Avenue, Costa Mesa, CA 92626

Individuals who need reasonable accommodations in accordance with ADA should notify the Human Resources Office for assistance or call 714.438.4716.

Additional Information

Selection Procedure
  • All online applications received by the application deadline will be screened to determine which applicants meet the minimum qualifications as stated in the job announcement. Please note: Possession of the minimum qualifications does not ensure an interview.
  • Consideration will also be given to factors in addition to education and experience, including but not limited to professional development, ability to work with others, and commitment to meet student needs.
  • Applicants who meet the minimum qualifications and who are also deemed to possess the highest committee evaluation will be invited to an interview.
  • During interviews the search committee will rate the candidate's responses to the interview questions, and any additional testing exercises such as a demonstration/presentation, writing exercises and/or hands-on practical. Based on this rating, a number of candidates will be recommended to move forward and will be invited for a second-level interview.
  • The hiring manager will conduct reference checks on the final candidate. The district reserves the right to contact the current or most recent employer and to investigate past employment records of applicants selected for interviews.
  • The hiring manager, in collaboration with the selection committee, will make the final recommendation for employment to the Board of Trustees.
  • The start date will be determined based on the needs of the campus and the conditions of employment as posted in the job announcement/recruitment.
  • Applicants who are eliminated from consideration will be notified by email. All applicants are requested to provide an email address in their online application. Candidates should not expect official notification of the status of their candidacy until the Board of Trustees has acted upon the College's recommendation for employment.
  • The District reserves the right to extend the deadline, re-advertise the position, or delay filling this position based on the needs of the District and the student population we serve.

The SELECTED CANDIDATE is required to complete the following prior to employment:
  • Provide a Certificate of Tuberculosis Exam for initial appointment (Note: The certificate must be renewed every 4 years as a condition of continuing employment).
  • Have fingerprints taken by a Live Scan computer at the candidate's expense (Clearance must be received prior to the first day of employment).
  • Present original documents for proof of eligibility to work in the United States including a Social Security Card; AND
  • Participate in a new hire onboarding appointment with an Employment Services Representative.

Coast Community College District is an Equal Opportunity Employer
The Coast Community College District is committed to employing qualified administrators/managers, faculty, and staff members who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. We are
committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and equal consideration for all qualified candidates. The District does not discriminate unlawfully in providing educational or employment opportunities to any person on the basis of race, color, sex, gender identity, gender expression, religion, age, national origin, ancestry, sexual orientation, marital status, medical condition, physical or mental disability, military or veteran status, or genetic information.

The Coast Community College District is a multi-college district that includes
Coastline, Community College, Golden West College, and Orange Coast College. The three colleges offer programs in transfer, general education, occupational/technical education, community services, and student support services.

Since its founding in 1947, the Coast Community College District has enjoyed a reputation as one of the leading community college districts in the United States. Governed by a locally elected Board of Trustees, the Coast Community College District plays an important role in the community by responding to the needs of a changing and increasingly diverse population.

Coast Community College District Title IX:

This direct link 2021 Coast Community College District Annual Security and Fire Safety Report (Download PDF reader) is the 2021 Annual Security and Fire Safety Report for Coast Colleges. The crime statistics for calendar years 2018, 2019, and 2020 were submitted to the U.S. Department of Education as required under the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. A hard copy can be provided from one of the Campus Safety Offices. Please contact any of the Campus Safety Offices for any questions regarding the report.


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