Assistant Director, Major College Events

Position Information

Title
Assistant Director, Major College Events

Department
President

Regular or Temporary
Regular

Hours Per Week
40

FLSA Determination
Exempt

Weeks Per Year

52

Open Date
02/02/2023

Full or Part Time
Full Time

Position Summary

Trinity College seeks a staff that reflects the changing demographics of our student body. Our student body is diverse, representing 41 states and 70 countries, with 21 percent U.S. students of color and 50 percent who identify as women. More than 90 percent of students live on campus. Trinity is a highly selective, independent, nonsectarian liberal arts institution located in the capital city of Hartford, Conn. With more than 2,100 full-time undergraduate students and 91 graduate students, the college maintains a rigorous academic profile complemented by a vibrant and diverse co-curricular program. We consider our location in a culturally and socioeconomically diverse capital city to be among Trinity’s most distinctive assets, and we cultivate strong connections with our surrounding neighbors and with institutions and organizations throughout Hartford and the region. As a preeminent liberal arts college in an urban setting, Trinity College prepares students to be bold, independent thinkers who lead transformative lives.

Under the leadership of the Director, Major College Events, the Assistant Director, Major College Events will support planning and implementation of major college ceremonies and milestone celebrations, leadership group meetings and events, and social and civic events sponsored or hosted by the President. The Assistant Director serves as the Office of the President’s liaison to Event Operations, Facilities, and Dining Services.

Essential Duties and Responsibilities:

• Develops event goals and programming for Family Weekend. Determines and manages planning and event timelines, logistics (incl. setups, vendors, security, risk management, staffing, budget), and details (guest lists/invitations, communications, scripting, AV, entertainment, catering, décor). Provides regular briefings to the Director, Major College Events.
• Manages event logistics for all major college events and ceremonies, college milestone celebrations, leadership group meetings and events, and social and civic events sponsored or hosted by the president.
• Supports the Bicentennial steering committee, core group, and working groups. Coordinates regular communication among planning groups; facilitates meeting schedules, agendas, and minutes; monitors working group progress.
• Manages content on major college event websites.
• Manages Major College Events, Commencement, and Bicentennial email accounts.
• Works collaboratively with faculty and staff to plan and execute student communications related to Commencement and other senior ceremonies and events.
• Recruits/manages volunteers for major college events.
• Hires/manages student event assistants.
• Assists with special President’s Office projects and committees as needed.
• Other duties as assigned.

Qualifications

• Bachelor’s Degree and 5-8 years experience is required; 8-10 years experience is preferred.

• Superior oral and written communication skills; excellent interpersonal skills, ability to build and sustain relationships with all stakeholders.

• Strong organizational skills with attention to detail and ability to set priorities and meet deadlines.

• Ability to work well independently and with limited supervision; skilled in exercising judgment necessary to deal with confidential and sensitive information.

• Demonstrated proficiency with Microsoft Office 365, Adobe Creative Cloud, Wordpress, PeopleSoft, Encompass (formerly iModules), and Qualtrics.

Special Instructions to Applicants

All applicants must apply online by submitting their resume, cover letter and 3 references.

Trinity College requires proof of COVID19 vaccination and booster or an approved exemption prior to beginning employment .

Quick Link
https://trincoll.peopleadmin.com/postings/2858

Trinity College is an independent, nonsectarian liberal arts college for men and women, with approximately 2,200 undergraduate students and 200 faculty members, located in Hartford, Connecticut. Our Mission is “Engage. Connect. Transform.” As the preeminent liberal arts college in an urban setting, Trinity College prepares students to be bold, independent thinkers who lead transformative lives. Trinity is an actively engaged community of students, faculty and staff who work together to develop and sustain the intellectual and creative opportunities central to a first-class liberal arts education. Hartford, the state capital, provides many opportunities for cultural and social engagement.

The College is committed to building a representative and diverse faculty, administrative staff, and student body. Trinity is an Equal Opportunity/Affirmative Action Employer. Women and minorities are encouraged to apply. Applicants with disabilities should request, in advance, any needed accommodation in order to participate in the application process.

For all faculty positions, completion of the Ph.D. or appropriate equivalent is expected. Candidates should have a strong commitment to undergraduate and interdisciplinary teaching in a liberal arts context, and a well-articulated plan for sustained research. Trinity is especially interested in candidates who can contribute to the diversity and excellence of the academic community through their research, teaching, and service.