Vice President of Administration and Finance
- Finger Lakes Community College
- New York, United States
- Salary Not Specified
- Posted Date
- Feb 3, 2023
Reporting to the President, the Vice President for Administration and Finance is responsible for maintaining the College's fiscal health and efficient administrative functioning. The VP helps evaluate proposed new initiatives and guides long-term financial planning within the scope of the College's mission, vision and strategic plan.
As a key member of the President's Cabinet, the Vice President of Administration and Finance works as part of a team to set the overall direction of the College. Consults with the members of the Cabinet on college-wide issues and works collaboratively to ensure that the college meets its strategic goals. Brings forward recommendations concerning college-wide cooperative ventures, facilities and allocation of resources to the Cabinet and to the President.
The Vice President of Administration and Finance directs the work of the Administration and Finance Division, with supervisory responsibility for financial and business services, budget, facilities and grounds, campus safety, environmental health and safety and enterprise risk management and oversight of the FLCC Association.
PRINCIPAL DUTIES AND RESPONSIBILITIES
- Actively participates as a member of the President's Cabinet and assists the President and other senior managers in achieving priority institutional objectives identified in the college's Strategic Plan
- Oversees the development and implementation of the College's Resource Management Plan; prepares long-range financial planning models to assist with decision-making
- Oversees the creation and implementation of annual operational plans for the Administration and Finance division of the College. Guides the activities of the Administration and Finance leadership team and assists directors in achieving priority institutional objectives; evaluates progress toward goals and objectives as part of the annual report
- Oversees the systematic and routine assessment of all Administration and Finance programs and services to measure and plan continuous improvement
- Serves as the primary contact for SUNY and local, state and federal agencies in matters pertaining to College financial matters.
- Works closely with other areas of the college to ensure that physical space is used effectively and efficiently
- Develops and maintains financial policies and procedures capable of supporting the college operation, in accordance with sound financial management principles and government regulations; ensures that the College's financial policies, procedures and activities meet the requirements of the accrediting body; recommends the appointment of an independent auditor and assists with the annual audit process
- Oversees the development of an annual operating budget for the College and ensure that all administrators with budgetary responsibilities are provided regular status reports; reports any deviations or potential problems to the President and recommends corrective action
- Supports the professional development and training needs of employees in the Administration and Finance division; makes recommendations regarding staff appointments, promotions, retention, salary action, and other personnel matters within the division
- Develops and maintains professional and community relationships to build understanding and commitment to College objectives among government and community representatives
- Maintains a safe and secure environment at all College locations; assesses the College's Emergency Preparedness Plan and oversees regular emergency drills to ensure continuous improvement; coordinates the development of business continuity plans to allow the College to continue operations and recover after an emergency situation
- Ensures efficient central business services are in place to support the college operation, including, purchasing, mail, centralized supply inventory, and duplicating
- Oversees the implementation of an enterprise risk management process to identify and manage strategic risks. Mitigates insurable risks through a comprehensive insurance program; maintains appropriate liability coverage for all college operations. Provides periodic reports to the Audit and Enterprise Risk Management Committee of the Board of Trustees
- Guides implementation of the College's Facilities Master Plan and the A nnual Capital Improvement Plan. Leads efforts to provide recommended updates to the President, Board of Trustees and various Ontario County committees
- Provides periodic reports on the college's financial condition to the President, Finance Committee of the Board of Trustees and Ontario County's Financial Management Committee
- Supports and serves as directed as a member of the management negotiating team for contract negotiations with the college's four labor units
- Serves as a member of the executive committee and board member of the FLCC Association, Inc., Also serves as officer of the FLCC Wine and Viticulture Technology Corporation. In conjunction with the College Controller, provides financial reporting support as needed.
- Completes special assignments as requested.
KNOWLEDGE, SKILLS AND ABILITIES
- Strong communication and interpersonal skills
- Creative, visionary approach to addressing current and future challenges facing the college
- Collegial management style; ability to supervise several units through subordinate managers
- Collaborative and supportive member of senior leadership team
- In-depth and up-to-date knowledge of accounting practices and principles, financial reporting and control systems, and cash management and investment strategies
- Ability to present complex financial material in understandable format; ability to make effective presentations to groups both within and outside the college
EDUCATION AND EXPERIENCE
Master's Degree in business administration or related field, with CPA, CMA, CIA or requisite accounting experience preferred; or Bachelor's degree in business or related field with CPA, CMA or CIA required. Five to seven years of progressively responsible administrative positions; supervisory experience with demonstrated leadership capabilities in planning and managing the financial and physical resources of an organization; experience in higher education administration and in a community college setting preferred; experience in developing and carrying out strategic initiatives.
The above statements are designed to indicate the general nature and level of work performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all duties, responsibilities, skills, and qualifications required of personnel so classified.
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