Vice President of Finance and Operations

Posting Details

Application Instructions

Please read carefully before applying: You must provide all information requested on the application form (resumes will not be considered as a substitute for the application). Initial screening by Human Resources for minimum requirements is based on your APPLICATION ONLY (supporting documents will not be reviewed during initial screening). Incomplete applications will not be considered by hiring committees. You will have an opportunity to upload supporting documents for committee consideration during this online application process. COCC reserves the right to cancel or change recruitment postings based on organizational needs.

Position Information

Posting Number:
06002255

Position Title:
Vice President of Finance and Operations

Posting Date:

Closing Date:
02/12/2023

Open Until Filled (notes):

Length of Position:
12 months per year

Anticipated Start Date:

May 1, 2023

Position Type/Employee Class:
Administrative

FTE:
1.0 FTE

Salary Level:
Administrative Salary Level 36

Starting Pay Range
$135,000 - $155,000 plus exceptional benefit package

Hours per Week:
40 hr/wk

Work Schedule:
Typically 8:00am - 5:00pm

Days of the Week:
Typically Monday - Friday

Job Summary/Purpose:

The Vice President of Finance and Operations reports to the President and is a member of the President’s Senior Leadership (Executive) Team. As the Chief Finance and Operations Officer at the College, the Vice President is responsible for the overall vision and direction of the Finance and Operations Division, including strategic planning, management, evaluation, and continuous improvement of Fiscal Services, Campus Services, Auxiliary Services, and Procurement/Contracts/Risk Management. The VPFO advocates for the Division. The VPFO also employs a college­ wide perspective when making decisions and addressing issues, policies and processes.
The VPFO is responsible for organizing, developing, and administering the comprehensive financial and operating services of the College to achieve its mission, while maintaining the strong budget position. The VPFO ensures that the College is effective in its use of resources to reach institutional goals and that services optimally support student learning and success.
The VPFO oversees an annual College budget of approximately $113 million. The VPFO provides leadership for budget development and planning, resource allocation, fiscal services, procurement, facilities management and planning, auxiliary services, contracts, and risk management across the College’s four campuses, as well as the College’s real estate portfolio.

Please visit this website to learn more about this position and the College:
https://www.cocc.edu/departments/human-resources/employment/vpfo.aspx

Additional Employee Benefits:

• Comprehensive medical, vision, and dental insurance plans·
• Tuition Waiver for degree-related and personal enrichment/development courses for Employees, Spouses, Domestic Partners, and children up to 25 years of age
• Generous monthly vacation and sick leave accruals
• 10 paid holidays a year, plus a paid full week off during Winter Break.
• Use of all College recreation facilities in Mazama Gym at no cost
• A staff wellness program that offers a variety of activities and health resources
• PERS (Public Employee Retirement System) eligibility
• 20% Discount at COCC Bookstore
• Engaging workplace culture with a mission to serve students and our community
• COCC is a qualifying employer for the Public Service Loan Forgiveness ( PSLF ) Program

Terms of Employment:

• This is a 12-month exempt position at pay level 36 in the Administrative salary schedule.
• Requires flexible work schedule, which may include evenings and/or weekends as well as travel throughout the district.
• Requires the provision of official transcripts upon hire.
• COCC employees must work and reside in the state of Oregon at the time their work is being performed.
• The College is NOT able to support Visa applications for this position. Applicants must already be eligible to work in the United States to be considered for this position.
• Upon hire, must pass criminal and/or driving history; only information relevant to the position will be considered.

Essential Functions:

College Leadership

1. Participate as a forward-thinking, strategic, energetic member of the President’s Senior Leadership Team. Participate in high-level decision-making discussions and short-term and long-term planning for the College. Establish the expectations, goals, service standards, and performance expectations for the staff within the areas of oversight. Develop and supervise the following positions-Director of Fiscal Services, Director of Campus Services, Director of Auxiliary Services, Director of Contracts and Risk Management, and an Administrative Assistant-through coaching, mentorship, and facilitating and supporting professional development.
2. Represent the College in the community via board service, sharing of expertise, and maintaining external visibility.
3. Ensure the development of effective and timely financial and operating reports for the President, Board of Directors, college constituencies, and federal, state and granting authorities.
4. Serve as lead administrator in support of the Board of Directors’ Real Estate Committee, including communications with the President, Board, and College community.
5. Serve as the College’s Chief Ethics Officer, staying informed about and communicating State of Oregon ethics laws and ensuring regular training for employees.
6. Assume other duties and responsibilities as directed by the President.
   
   

Fiscal Leadership

1. Lead the Senior Leadership Team through the annual development of the College’s budget.
2. Coordinate and communicate the college-wide budget process to engage stakeholders with area budget proposal development.
3. Ensure college-wide communication regarding the budget process, deadlines, and other information.
4. Consult with the President regarding the nature and content of the budget to be presented to the College’s Board of Directors and Budget Committee.
5. In coordination with the Director of Fiscal Services, plan, manage and implement the accounting and budgeting program for all receipts and expenditures of College funds.
6. Support collective bargaining efforts for the College, including fiscal analysis on behalf of the College.
7. In coordination with the Director of Auxiliary Services, provide direction, long-term planning and oversight of the bookstore, food service, printing and mail services.
8. In coordination with the Director of Contracts and Risk Management, oversee the bidding, purchasing, and contracting activities of the College. Also, ensure compliance with state and federal, Board of Directors, and College requirements, policies, and procedures.

Operational Leadership

1. In coordination with the Campus Services department director and coordinators, provide direction, long-term planning, and oversight for the Campus Services Department, including
   1. Building Maintenance, including ADA facilities compliance
   2. Grounds
   3. Custodial
   4. Deferred Maintenance
   5. Sustainability
2. In coordination with the Director of Contracts and Risk Management, provide direction, long-term planning and oversight of the College’s risk management activities.
3. Collaborate with Campus Public Safety on critical safety systems, such as fire suppression, and work with CPS to ensure the College meets all relevant safety standards.
4. Collaborate with Student Affairs staff on Wickiup Residence Hall budget planning.
5. Serve as a principal reviewer and signatory for the College in all business contract transactions.

Knowledge, Skills and Abilities:

Individuals must possess these knowledge, skills and abilities or be able to explain and demonstrate that the individual can perform the duties and responsibilities of the job, with or without reasonable accommodation, using some other combination of skills and abilities. The individual is expected to follow College work rules and policies.

1. The incumbent must possess these knowledge, skills and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities. The incumbent must be able to communicate effectively, both orally and in writing, using the English language with or without the use of an interpreter.
2. Requires knowledge of standard public financial procedures and fund accounting; automated accounting and reporting systems; state and federal regulations, procedures and guidelines including Sarbanes-Oxley legislation.
3. Must have proven skills in treasury and cash management; strategic thinking, planning and financial forecasting; formulating budget/finance policy and developing/implementing new strategies and procedures.
4. Skills in leadership, management, and supervision.
5. Demonstrated leadership style that reflects modern management practices, communication strategies, and training modalities, and promote diversity in the workplace.
6. Must have excellent interpersonal skills and the ability to work effectively with a wide range of constituencies in a diverse environment; excellent communication, both written and verbal; meeting facilitation; and conflict resolution.
7. Must understand and be committed to the College’s mission.
8. Must be able to manage and lead in a complex, fiscally challenging and rapidly changing environment.
9. Must be able to lead, manage, develop and evaluate staff; develop effective teams and to foster a cooperative/collaborative work environment; interpret legislation and determine fiscal impact on the College.
10. Must be able to make cogent and competent presentations to the Board of Directors, legislative bodies and other external constituencies about financial and operational matters.
11. Must be able to effectively coordinate and communicate with city, county, state agencies and other higher education institutions on fiscal and operational matters impacting public entities.
12. Ability to work cooperatively with diverse constituencies and create and inclusive workplace.
13. A demonstrated record of collaboration with colleagues, staff, business and community partners, and bargaining groups.
14. Commitment to access, equity, and inclusion for under-represented, under-served and marginalized populations.

Physical Demands and Other Ergonomic Requirements:

All individuals are required to be able to perform essential functions without significant risk of injury or to otherwise demonstrate or explain how they can perform the essential functions listed above.

Equal Employment Opportunity (EEO) Statement

The goal of Central Oregon Community College is to provide an atmosphere that encourages our faculty, staff and students to realize their full potential. In support of this goal, it is the policy of Central Oregon Community College that there will be no discrimination or harassment on the basis of age, disability, sex, marital status, national origin, ethnicity, color, race, religion, sexual orientation, gender identity, genetic information, citizenship status, veteran or military status, pregnancy or any other classes protected under federal and state statutes in any education program, activities or employment. Persons with questions about this statement should contact Human Resources at 541.383.7216 or the Vice President for Student Affairs at 541.383.7211.
This policy covers nondiscrimination in both employment and access to educational opportunities. When brought to the attention of the appropriate parties, any such actions will be promptly and equitably responded to according to the process outlined in general procedures sections N-1, N-2, or N-3.
In support of COCC’s EEO statement, bilingual fluency in English and Spanish is considered a plus, along with experience working in a diverse multicultural setting.

Minimum Qualifications:

1. Bachelor’s Degree from an accredited institution in Business Administration, Management, Finance, Accounting, or a related field.
2. Seven (7) years of increasingly responsible multi-fund management, senior-level leadership experience, including responsibility for fiscal control and other general management functions.
3. Seven (7) years of leadership in the development, analysis, and implementation of effective and fiscally sustainable budget and administrative/operational strategies.
   
   

The College recognizes the value of skills and knowledge gained outside of formal higher education and paid employment. Applicants who do not meet minimum qualifications but present other qualifications or experience equivalent to those required will be considered and are encouraged to apply. To qualify under equivalency, applicants must indicate how they qualify by responding to the supplemental question presented during the application process.

Preferred Qualifications:

1. Master’s Degree in one of the fields noted above or a closely related one.
2. Community college or other higher education experience strongly preferred.
3. Experience advising and working in collaboration with boards.
4. Experience working with facilities management, bond expenditures, and capital programs.
5. Experience working with technology innovation as a means to improve work processes.
6. Experience working with sustainable practices.
   
   

Certifications : CPA, CMA or CPFO strongly preferred.

Special Instructions to Applicants:

Finalists selected to interview may be required to provide a candidate presentation to the College campus community or complete a skills demonstration.

Note that you will be required to upload/create the required documents indicated in this posting at the time you apply. Unofficial transcripts are acceptable at application. It is the responsibility of the applicant to upload all required documents, including transcript(s). If you have questions please contact Human Resources at 541-383-7216.

Is a Criminal History Check required?
Yes

Is a Credit History Check Required?
Yes

Open Until Filled
No
Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Choose your highest level of education:
   • No High School Diploma or GED
   • High School Diploma or GED
   • Associates Degree
   • Bachelors Degree in Progress
   • Bachelors Degree
   • Masters Degree in Progress
   • Masters Degree
   • Ph.D. in Progress
   • Ph.D.
   • J.D.
   • M.D.
   • Other Doctorate Level Degree
2. * Describe how you meet the requirement of seven (7) years of increasingly responsible multi-fund management, senior-level leadership experience, including responsibility for fiscal control and other general management functions.
   
   (Open Ended Question)
   
   
3. * Describe how you meet the requirement of seven (7) years of leadership in the development, analysis, and implementation of effective and fiscally sustainable budget and administrative/operational strategies.
   
   (Open Ended Question)
   
   
4. * As a desired qualification, do you have a CPA, CMA, and/or CPFO?
   
   (Open Ended Question)
   
   
5. The College recognizes the value of skills and knowledge gained outside of formal higher education and paid employment. Applicants who do not meet minimum education and/or experience requirements, but present other qualifications or experience equivalent to those required are encouraged to apply and provide an equivalency statement here. Your statement should make clear the requirement you are addressing and why you feel your education/experience is equivalent. Please be aware that applicants who do not meet the minimum requirements and do not provide an equivalency statement may not advance to the next stage of the recruitment process.
   
   (Open Ended Question)
   
   
6. * COCC employees must work and reside in the state of Oregon at the time their work is being performed. Are you, or will you be residing in the state of Oregon by the start date of this position?
   • Yes
   • No
7. * The College is NOT able to support Visa applications for this position. Applicants must already be eligible to work in the United States to be considered for this position. Are you, or will you be eligible to work in the US by the start date of the position?
   • Yes
   • No
8. * Are you a U.S. military veteran? COCC provides qualifying veterans and disabled veterans with preference in employment. To receive veterans' preference in this recruitment process, you must upload your DD214 and 215 (215 if applicable) or certification that you expect to be honorably discharged from the military within 120 days of certifying veteran status as supporting documentation. You will have the opportunity to upload the document(s) in the next step of this application process.
   • Yes, I am a veteran
   • No, I am not a veteran
9. If you have identified yourself as a qualified veteran or disabled veteran by submitting your DD214 and DD215 (if applicable) form(s) as proof of veteran status, please describe any transferable skills earned during your military service that you feel relate to the requirements/preferences of this position.
   
   (Open Ended Question)
   
   
10. * Background checks are required for all employees of COCC. Should an offer of employment be made to you and accepted by you, you will receive an email from COCC / HireRight Screening requesting your consent and basic information to complete the check. The offer of employment will be conditional upon satisfactory completion of the criminal background check. Confirmed findings on a criminal background check will not automatically disqualify you from being hired into a position. Results are evaluated on a case-by-case basis, considering the job responsibilities and other risk factors. Additional information regarding COCC’s criminal history check policy can be found online in the General Procedures Manual, Section HR-2-1. Please indicate here if you will provide consent to the criminal history check when requested by the College:
    • Yes, I will provide my consent when requested
    • No, I will not provide my consent when requested

Applicant Documents
Required Documents

1. Resume/Vitae
2. Cover Letter
3. Letter of Recommendation 1
4. Letter of Recommendation 2
5. College Transcript 1 (unofficial)

Optional Documents

1. College Transcript 2 (unofficial)
2. US Military DD 214