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University of Wisconsin-Madison
Wisconsin, United States
Salary Not Specified
Posted Date
Feb 2, 2023

Minimum $70,000 ANNUAL (12 months)
Depending on Qualifications

Job Summary:

Under the leadership of the CHDR Administrative Director, assist with the direct daily operations of the School of Medicine and Public Health's newest center, The Center for Health Disparities Research (CHDR).

This newly created position includes becoming a member of the CHDR Leadership Team and participating in decision making in strategic planning, hiring, allocation of funds, and space management. They will assist the Administrative Director and CHDR leadership with all administrative functions within CHDR, including long-range planning related to finances, operations, HR, grants and contracts management, and technology. They will oversee the CHDR project managers and communications, education, and outreach teams, and be included in the majority of hiring decisions for future CHDR staff.

The successful candidate will represent the CHDR Administrative Director and other CHDR leaders to SMPH and campus leaders, stakeholders, and collaborators at the request of the CHDR Administrative Director.

The successful candidate will work to promote a positive work atmosphere through implementing various activities, such as staff retreats and team building exercises. They will prioritize diversity, equity, inclusion, and belonging in all hiring decisions and ensure that CHDR has a culture and climate that is welcoming and encourages decision making participation from all team members. They will also serve as a mentor to all staff members and work to promote professional development opportunities to increase staff satisfaction and empowerment.

We appreciate diversity and respect the many differences and similarities in the workplace, including the varied perspectives, approaches, and competencies of coworkers and populations that we serve. To this end, we strongly encourage applications from candidates who foster and promote the values of diversity and inclusion. We further enthusiastically encourage BIPOC (Black, Indigenous, and People of Color) to apply for these positions.

The successful candidate will serve as the secondary point of contact with PIs and personnel at 21 sites across the USA that are involved in a large (28 million dollars) 5-year R01 that the CHDR Director received from the NIH in March of 2021. This includes the oversight of CHDR team members working on protocol adherence, data use and transfer, progress reports to NIH, fiscal management of funding, and education of site teams. The successful candidate serves as a member of the planning committee for future annual conferences and symposia to include key personnel from the 21 sites.

This position serves as the Center for Health Disparities Assistant Administrative Director within the School of Medicine and Public Health. This position will report to the CHDR Administrative Director and work closely with other PIs involved in collaborative health disparities research within the University of Wisconsin-Madison and across academic institutions. The Administrator will work closely with the CHDR Administrative Director in the oversight of the overall research portfolio across multiple large and institutional diverse grants. This includes overseeing multiple grant operations,

Medicare CMS data acquisitions, management and development of administrative and research staff, coordinating the CHDR consortiums, and managing the execution of grant outcomes.

The Assistant Administrator will assist the Admin Director with oversight of all related studies, informatics, research grant collaborations, etc., to ensure consistency across the program and work with all collaborators to bolster the success of CHDR. The ideal candidate must be detail-oriented, possess excellent interpersonal, problem-solving, and organizational skills; have the agility to work concurrently on multiple tasks, projects, and assignments; and have a proven record of developing and executing strategic initiatives.

In addition, the Assistant Administrator will work collaboratively with the CHDR Administrative Director and Leadership to develop a framework to effectively communicate and implement CHDR priorities and initiatives. They will also provide strategic guidance and support in the areas of academic leadership, communications and strategic planning, project management and process improvement.

SMPH is committed to being a diverse, equitable, inclusive and anti-racist workplace and is an Equal Employment Opportunity, Affirmative Action employer. Applications from Black, Indigenous and People of Color (BIPOC) individuals, LGBTQ+ and non-binary identities, women, persons with disabilities, military service members and veterans are strongly encouraged.


Assists with the planning and direction for the administrative operations of a division or business unit(s) of the institution to advance program goals and objectives.
  • 10% Engages in strategic planning and policies to ensure the strategic direction supports the needs of stakeholders
  • 20% Evaluates, designs, and implements operations to align with the strategic direction
  • 20% Assists with the establishment of goals and priorities for the annual budget for all revenues and expenditures
  • 20% Helps develop processes and procedures to improve the unit
  • 20% Exercises supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees
  • 10% Ensures that related policies, procedures, and standards are maintained
Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion


Bachelor's Degree
Degree required in a business, science, or communications field of study.


- Minimum 3 years supervisory experience of staff required.
- Experience in a leadership and/or management role of an academic program or center very desirable for this position.
- Prior administrative or management experience in a research setting or related program is preferred

Work Type:

Full or Part Time: 80% - 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:


Additional Information:

- Excellent writing and oral communication skills
- Highly organized and motivated, with excellent attention to detail and follow-through
- Evidence of the ability to handle confidential matters appropriately
- Flexibility and the ability to adapt to the flow of multiple projects with varying deadlines
- Experience as a highly supportive and collaborative leader/manager
- Demonstrated commitment to inclusion of various view points and backgrounds

This position has been identified as a position that will be located in or regularly access UW Health locations. This position will need to adhere to UW Health policies and affiliated requirements. UW Health requires that anyone (all staff, faculty students, volunteers, and other affiliated individuals) working in or regularly accessing UW Health locations receive the COVID-19 primary vaccination series and first booster. This position will be required to adhere to that policy and if not in full compliance to have a plan for achieving full compliance within 40 days of the first day of employment. Additionally, you may be required to adhere to other vaccination requirements. Medical or religious accommodations will be considered.

How to Apply:

To apply for this position, please click on the "" button. You will be asked to upload a resume and cover letter as a part of the application process. Please ensure that the resume and cover letter address how you meet the minimum/preferred qualifications for the position. You will also be asked to provide three professional/supervisor references during the application process. References will not be contacted without prior notice.


Kassie Hefty
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Admin Asst Dir(AD037)



Employment Class:

Academic Staff-Renewable

Job Number:


The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Feb 2 2023 Central Standard Time
Applications Close: Feb 16 2023 11:55 PM Central Standard Time

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