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Senior Admissions & Records Clerk-District

Peralta Community College District
California, United States
Salary Not Specified
Posted Date
Dec 19, 2022

College Information

Peralta/College Information

District Office

The Peralta Community College District is a two-year college system, dedicated to providing comprehensive educational and community services to the communities it serves, including the cities of Albany, Alameda, Berkeley, Emeryville, Oakland and Piedmont California. The District enrolls over 25,000 students in a broad range of transfer and occupational curricula. The colleges in the District include College of Alameda, Laney College, Merritt College and Berkeley City College, which operate under the governance of a seven- member Board of Trustees and are administered by a Chancellor/Superintendent.

Benefits Information


The Peralta Colleges proudly offers a competitive and comprehensive core of work-life benefits. The value of the employer contribution towards your benefits may increase your total compensation by as much as 47%. Benefit-eligible employees have access to coverage for themselves and eligible dependents:

• Medical, dental, vision, prescription drug insurance coverage*

• Life insurance of 150% of your income up to $100,000.

• Long-term disability coverage.

• Employee Assistance Program.

In addition to your own contribution, Peralta also contributes 25.37% of your salary to the California Public Employees Retirement System (CalPERS). Effective January 1, 2013, the PEPRA (Public Employees’ Pension Reform Act) went into effect. Changes have been implemented as a result of the adoption of this legislation that impact new and existing employees enrolled in CalPERS.

A summary of those changes is available at For further up to date information on CalPERS retirement eligibility and PEPRA, please visit the website at The CalPERS member handbook is available at, please visit the website at After 10 years of creditable service, medical benefits in retirement are extended until age 65.

Other voluntary benefits include:

• Flexible benefit plan participation in the Medical Reimbursement Plan, Dependent Care Reimbursement Plan (under tax code 125)

• Pre-tax commuting expenses (under IRS code 132)

• Tax-deferred plan participation in the 403(b) and 457 plans

• Credit union membership

• Prepaid legal plan participation

• Additional Life Insurance for yourself, spouse or children

* Kaiser and United Health Care Dental are fully paid by the District. Other plans require employee contribution. Subject to change.

Position Information

Job Title
Senior Admissions & Records Clerk-District

Time Base
40 Hours/Week 12 Months/Year

Salary Range: $3,665.35 - $4,415.47/Month Hiring Range: $3,665.35 - $4,019.11 . The maximum initial placement is Step 3 depending on experience.

Position Type

Admissions & Records (123)



Job Description Summary

Under general supervision, performs duties in student admissions, registration and records maintenance.

Duties & Responsibilities

Any one position may not include all of the duties listed nor do listed examples include all tasks which may be found in positions of this class. To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required for the position.

• Train and direct the work of student assistants in checking records, filing and mailings.
• Provide assistance to students, staff and the public via the helpdesk regarding applications,
enrollment, and registration and procedures for requesting transcripts, verification of attendance,
grade corrections units, grade points and actual computation of grade point averages.
• Assist in the distribution and collection of forms, including petitions for degrees and certificates,
credit by examination and transcripts.
• Determine residency and process on-line registration, registration holds, adds, drops, census
rosters and early alert codes.
• Verify student attendance.
• Assist in distributing, collecting and screening the accuracy of attendance and grade rosters,
including the collection and processing of incomplete forms from the faculty.
• Maintain electronic filing system for incoming transcripts.
• Forward student subpoenas to the district’slegal department.
• Provide information to military recruiters upon request.
• Performs other related duties as assigned.
• Performs other related duties as required .

Minimum Qualifications

1. Two years of experience in student registration, admission and records maintenance or any
combination of training and experience that could likely provide the desired knowledge and
2. Knowledge and proficiency in the operation and use of personal computers utilizing word
processing, spreadsheet and database management software programs (e.g., MS Office Suite, MS
Word, Excel, Access and PowerPoint, etc.) and the Internet browser, web sites and e-mail.
3. Ability to type accurately from clear copy. A word processing and/or spreadsheet skills
assessment may be given.
4. Understanding of, sensitivity to and respect for the diverse academic, socioeconomic, cultural,
disability and ethnic backgrounds of Peralta Colleges’ students, faculty, staff and community.

Desirable Qualifications

• Demonstrated knowledge of rules, regulations and policies of registration and admissions.
• Demonstrated ability to train and supervise the work of student assistants.
• Willingness to establish and maintain cooperative working relationships with those contacted in
the course of work.
• Demonstrated ability to speak and write effectively.

Environmental Demands
  • Occasional work performed alone
  • Constant work around and with people
Other Requirements

• Occasional standing, walking, stooping, kneeling, squatting, and climbing stairs
• Occasional lifting and carrying up to 15 lbs.
• Occasional pushing and pulling up to 20 lbs.
• Occasional twisting of body
• Occasional use of manual dexterity
• Occasional use of tactile acuity
• Occasional use of visual acuity from a distance, with depth, and for color
• Frequent work at a rapid pace
• Frequent reaching, high, low, and level
• Frequent audio acuity at all ranges, including speech
• Frequent visual acuity for reading
• Constant sitting
• Constant use of clear oral communication

Tools & Equipment Used

• Standard Office Equipment
• Computers and standard office machines and equipment
• Multi-line telephones
• Department-specific equipment

Application Deadline Date
Open Until Filled

Open Date

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