Administrative Assistant Campus Safety

Position Details

Position Information

Position Title
Administrative Assistant Campus Safety
Job Description

As a part of a diverse community of faculty and staff who represent many faith systems and worldviews, Marian University seeks a full-time Administrative Assistant Campus Safety to promote Marian University’s Catholic mission and identity by understanding the direction of the Director of Campus Safety and Police Services, the assistant provides administrative support to office staff; provides high quality, responsive customer service and telephone support; provides substantial data entry; and performs general clerical duties and project work for the office. Other duties may be assigned.

Essential Duties and Responsibilities:

• Actively engage the Catholic Franciscan mission and identity of Marian University by modeling the Franciscan Sponsorship Values, honoring the legacy of the founding congregation, promoting unity in diversity, and integrating the Catholic Franciscan intellectual traditions in courses, programs, and services.
• Maintain communication with the Chief of Police and Lieutenant regarding requests and questions from the campus community.
• Under the direction of the Chief of Police, process information related to critical incidents for the Vice President Student Success and Engagement/Dean of Students and the Director of Marketing Communications to be released to the local news media.
• Responsible for maintenance and training of the emergency notification system for the university.
• Responsible for distributing timely warning bulletins and emergency notifications. Coordination of requests for assistance; respond to inquiries on campus, and the local community, including request from government agencies.
• Coordination of logistics partnering with departments within the university, law enforcement agencies, and the City of Indianapolis for special events
• Responsible for the typing of correspondence, photo-copying, and distribution of all office mail
• Assist with personnel issues such as onboarding and termination of police officers
• Participates in weekly meetings with an interdepartmental committee regarding special events on campus
• Responsible for assisting dispatchers, greeting visitors, answering telephones, and assisting students, faculty, and staff as appropriate
• Assists with appointment calendars for the Director of Campus Safety and Police Services, including scheduling meetings and coordinate travel arrangements for meetings, conferences, etc.
• Manage all parking permits and restrictions, on-going and special events
• Responsible for the preparation of purchase orders and record keeping of expenditures for the office
• Directly supervises 3 to 5 work-study students in the Campus Safety and Police Services Office
• Responsible for basic maintenance of office equipment (including inventory of supplies), files (hard and digital), and computers
• Responsible for maintaining department website
• Assist with scheduling of personnel – as needed
• Serve as liaison between the Office of Campus Safety and Police Services during incidents, including timely radio communication
• Responsible for overseeing training of new dispatchers and serving as a mentor
• Responsible for answering dispatchers’ questions about incidents/policies/procedures on a 24/7 basis
• Assist with coverage of dispatch when other staff members cannot make their assigned shift due to illness, emergencies, etc.
• On-call, as scheduled in the event of a critical incident
• Responsible for dispatching and communicating information to campus officers via radio, phone, etc.
• Responsible for answering non-emergency, emergency, and switchboard calls simultaneously. Discern urgency and provide assistance to callers and- when necessary- transferring callers to the correct departments or individuals for assistance
• Responsible for greeting visitors, callers, students, faculty, and staff as appropriate
• Responsible for dispatching additional units to officers for back-up, if needed; requests additional information from NCIC / IDACS regarding suspects/arrestees allowing officers to minimize the risks associated with emergency calls for service maintaining constant lines of communication with officers
• Responsible for monitoring campus security and maintenance alarms
• Responsible for maintaining police records and files and record of activity including, but not limited to radio activity log, assigning incident report numbers, and maintaining sign-out logs
• Responsible for distributing parking permits and student identification cards
• Must maintain confidentiality of police records, logs, procedures, policies, reports and
• Responsible for entering data into computer databases
• Performs other duties as assigned by the Director of Campus Safety and Police Services

Required Qualifications

Requirements:

• High school diploma or general education degree; or 1-3 years related experience and/or training
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
• Ability to read and write instructions, correspondence, and memos
• Ability to use basic math (addition, subtraction, multiplication, division) in all units of measure using whole numbers, common fractions, and decimals
• Must have strong computer skills and be knowledgeable regarding word-processing software.
• Must be able to type at least 40 wpm
• Must have excellent organization skills and be able to establish priorities within a fast-paced environment.
• Must have strong communication and excellent interpersonal skills.
• Must be able to work with confidential information.
• Must be able to follow departmental policies and rules, able to follow complex instruction, able to solve problems, and work with little supervision and handle regular, multiple, or conflicting demands, time pressures, and deadlines.
• Be available for overtime and some weekend work.
• Experience with a public safety organization helpful.

Review of applications will begin immediately and continue until the position is filled. Applications require a current resume, a cover letter, and names and contact information of three current references.

Marian University is an Equal Opportunity Employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply.
Preferred Qualifications

Please Review Marian University’s Mission & Identity Statement before responding to the supplementary questions on your application:


https://www.marian.edu/faith
Physical Demands

Posting Detail Information

Posting Number
P271S
Open Date

Close Date

Open Until Filled
Yes
Special Instructions to Applicants

Please Review Marian University’s Mission & Identity Statement before responding to the supplementary questions on your application:


https://www.marian.edu/faith
Advertising Summary

Founded in 1937 by the Sisters of St. Francis, Oldenburg, Indiana, Marian University is the only Catholic university in Indianapolis and central Indiana. In 2019, Marian is serving more than 2,400 undergraduate and 1,160 graduate students earning degrees in the arts, business, education, engineering, math, medicine, nursing, ministry, and the natural and physical sciences. The university’s high-impact, experiential curriculum is designed to provide hands-on, collaborative learning opportunities for students from 45 states and 23 nations. Marian climbed in U.S. News & World Report’s 2020 Midwestern rankings to be named #6 Most Innovative Regional University, #15 Best Value University, and #30 Best Regional University. Marian University opened its College of Osteopathic Medicine in 2013, making it the first new school of medicine in the state of Indiana in 110 years. Marian’s national champion varsity athletic programs include the 2012 and 2015 NAIA Football National Championship, the 2016 and 2017 NAIA Women’s Basketball Championship, and more than 40 USA Cycling national championships.
Quick Link for Internal Postings
https://marian.peopleadmin.com/postings/1949

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How do you think Marian University’s mission, as well as the Catholic Franciscan identity, will support your work as a professor/administrator?
   
   (Open Ended Question)
   
   
2. * How will the work you do in your role at Marian University be different in light of the mission and identity of the University?
   
   (Open Ended Question)
   
   
3. * How will you promote the success of those from marginalized groups?
   
   (Open Ended Question)
   
   
4. * In what ways will your work promote and support transformational leaders that are trustworthy, healthy, skilled and inquisitive?
   
   (Open Ended Question)
   
   

Applicant Documents
Required Documents

1. Resume
2. Cover Letter

Optional Documents