Business Office Assistant Athletics

Business Office Assistant Athletics

Job No: 497272
Position Type: full-time
Location: Lewisburg, PA
Categories: Athletics & Recreation, Other, Clerical / Support

The position is responsible for various support activities within the Athletic Business Office, focusing on procurement, payables, and expense reconciliation. This position will work closely with sports and units to support business functions, travel, university credit card reconciliation, and financial operations in Workday. This position reports to the Associate Athletics Director - Business and Team Services.

Due to the nature of the work involved, the position requires a detail-oriented individual, self-starter, multitasker, and team player with an upbeat demeanor, capable of independently resolving problems and providing outstanding customer service. This position demands upholding strict confidentiality, excellent communication skills, and requires firmness when requiring compliance with University and Department policies and procedures.

Job Duties:

• Provide support to units and sports in the following areas: monitor outstanding transactions and encumbrances, entry and review of business transactions, team travel business operations, procurement and accounts payable operations, and general training and reconciliation support to Athletic staff for credit card activities
  
  
• Review requisitions and supplier contracts in Workday for all Athletic cost centers. Manage vendor set-up and assist with supplier contract and purchase order management.
  
  
• Assist with oversight of department fixed assets and inventory process, monitor acquisition of assets and small dollar inventory items, and distribute quarterly fixed asset reports. Management of Customer invoices in Workday, distribution, and payment tracking.
  
  
• Think critically and work collaboratively to evaluate and improve business purchasing processes and troubleshoot issues.
  
  
  Minimum Qualifications:
  -High school diploma or equivalent
  -Three years of administrative/office experience, with experience purchasing business related items
  -Proficiency with Word, Excel, PowerPoint, Google Workspace, email, and other similar software programs
  -Strong customer service focus and time management and organizational skills
  -Demonstrated attention to detail and ability to enter large volumes of alpha/numeric data into a computerized system
  -Demonstrated ability to work with numerous interruptions, meet deadlines, and work well under pressure.
  -Strong interpersonal skills, exhibited by the ability to exercise diplomacy, tact, discretion, and strict confidentiality with all persons both -within and outside the department
  -Ability to understand and communicate oral and written instructions and procedures effectively
  -Demonstrated ability to work independently and as a team member; take the initiative, use good judgment, and communicate effectively
  -The demonstrated commitment to diversity and inclusiveness
  
  Other Requirements
  -A post-offer criminal background
  -This position will be considered for scheduling flexibility to work in a hybrid capacity based on staffing and business needs
  -Ability to work occasional overtime as required
  
  
  Preferred Qualifications:
  -Associates Degree or Bachelor's Degree in a business-related field
  -Experience with integrated databases such as Workday (financial management) or similar
  -Higher Education Experience
  
  
  Work Type:
  This is a full-time, year round benefits eligible position.
  
  This role is not budgeted for visa sponsorship at this time, all candidates must be authorized to work in the US at the time of submission of the application.
  
  Salary Range:
  This is a non-exempt staff position with a hiring range of $16 - 19.99. The offer rate will be based on a review of the candidate's credentials compared to the qualifications of the position, internal equity, and our overall compensation philosophy.
  
  Benefits:
  
  Eligible full- and part-time employees are compensated beyond base salary through our total rewards package that includes (but is not limited to):
  - flexible scheduling options determined by role;
  - medical, prescription drug, vision, dental, life, and long-term disability insurance options
  - an outstanding 10% employer contribution to your retirement plan (no contribution requirement for non-exempt positions)
  - generous paid time off, including vacation and sick time, a community service day, and 19 paid holidays (including two full weeks off for Winter Break!)
  - full-time and part-time members of the faculty and staff are eligible for tuition remission for themselves. Additionally, full-time members of the faculty and staff are eligible for tuition remission for their spouse/spousal equivalent and are eligible for various tuition programs for their children. Credit for full-time benefits eligible employment at other institutions of higher education will be applied to waiting periods.
  - a comprehensive employee wellness program including program incentives
  - a myriad of other benefits, including parental leave, an employee assistance program, fitness center membership, and the power of your Bucknell ID card
  
  To learn more about Bucknell's benefits, click here! (*Eligibility criteria and waiting periods may apply.)
  
  Diversity, Equity & Inclusion:
  Bucknell is committed to fostering an environment that embraces diversity, equity and inclusion, and seeks candidates who will contribute to a climate that supports the growth and development of a diverse campus community. We endeavor to enhance our capacity to value and capitalize on the cultural richness that diversity brings. We encourage all individuals to apply and do not discriminate in admissions, employment, educational programs and/or activities on the basis of race, color, national or ethnic origin, age, religion, disability, pregnancy, sex/gender, gender identity and/or expression, sexual orientation, marital or family status, military or veteran status, or genetic information.
  
  
  
  To apply, visit https://careers.bucknell.edu/en-us/job/497272/business-office-assistant-athletics
  
  
  
  
  
  
  
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