Sr. Grants & Contracts Analyst

The Engineering Business Office seeks aSenior Grants & Contracts Analyst who will be responsible for financials in the newly founded Ralph O’Connor Sustainable Energy Institute (ROSEI) and will be supervised by the WSE Incubator Grants and Contracts Manager, with a direct line to the Project Manager of ROSEI. The position includes both pre-award and post-award sponsored activities as well as non-sponsored activities within ROSEI. Working in collaboration with the ROSEI Program Manager and the ROSEI Director this position also tracks the financials for ROSEI’s operations. In summary, this position will provide dedicated professional level sponsored funds management for more than 80% of time with specific responsibility for pre-award and post-award functions that includes, but may not be limited to: proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout.

Specific Duties & Responsibilities:

Partner with and act as final point of contact with departmental faculty and/or budgetary staff and the Office of Research Administration toward the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies.

• Understand and utilize institutional policies for pre-award grant process and sponsor guidelines.
• Review all sponsored project proposals for assigned faculty prior to them being forwarded to the Grants & Contracts Manager and ORA for signature. Review involves accuracy, content, adherence to all relevant guidelines.
• Responsible for the timely preparation of proposal budget for Principle Investigator Review.
• Provide instruction, preparation assistance and support related to grant application procedures.
• Serve as liaison between research units, central offices and funding agencies.
• Review budgets and related justification for appropriateness and completeness of content. Provide groundwork for subcontract negotiations.
• Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
• Manage all assigned grant submissions to ensure timeliness and accuracy.

• Maintain ongoing updates and communications related to current grants and contracts, this includes regular auditing and reporting to principal investigators on financial status of grants, contracts and discretionary accounts. Also provide relevant updates and reports to departmental leadership, as needed.
• Manage related post-award processes, including award setup, review, account setup verification, and ensuring that staff is setup appropriately.
• Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, paying invoices and paperwork finalization related to subcontract setup.
• Oversee and direct all aspects of complex award management activities and provide oversight to other employees, including monitoring and managing accounts, audits, evaluations and reporting.
• Provide information and direct assistance required to complete contract and grant closeouts, as needed. Ensure that all closeouts handled by other members of the grants & contracts team have been handled appropriately.

• Collaborate with and act as final point of contact with ROSEI affiliated faculty and/or budgetary staff of the Office of Research Administration - JHURA toward the planning and development of submissions to various federal offices, private agencies/foundations and commercial companies.

• Maintain ongoing updates and communications related to current grants and contracts, this includes regular auditing and reporting to principal investigators routinely on financial status of grants, contracts and discretionary accounts. Also, provide relevant updates and reports to ROSEI leadership, as needed.
• Maintain annual operating budget, tracking of expenditures and reconciling budgets for ROSEI programs to include research, gift, discretionary account, etc.
• Serve as the liaison for financial and operational matters, including representing ROSEI with the business office and administrative staff in the WSE along with the various schools collaborating such as KSAS, APL, SAIS.
• This description is a general statement of required duties and responsibilities performed on a regular and continuous basis. It does not exclude other duties as assigned.

Minimum Qualifications (Mandatory):

• Bachelor’s Degree required, along with 4 years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting.
• Successful completion of the Research Administration Training Program (15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.

Special Knowledge, Skills & Abilities:

• Knowledge of accounting and budgeting theory and practices required. Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices preferred.
• Knowledge of SAP, Analysis and Coeus or similar processes preferred.
• Advanced knowledge in the use of financial software applications, relational databases, spreadsheets and word processing.
• Ability to make independent judgments and to act on decisions on a daily basis.
• Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
• Strong organizational skills, analytical and problem-solving abilities and attention to detail required.
• Must have strong communication skills, both oral and written and be able to maintain confidentiality.
• Thorough knowledge of external Federal guidelines/procedures for grants and contracts, including DOE, NSF, DOD and NASA.
• High level of emotional intelligence, able to assist broad array of faculty in proposals and award management in a manner best consistent with the investigator’s needs.

Classified Title: Sr. Grants & Contracts Analyst
Role/Level/Range: ATP/04/PD
Starting Salary Range: $59,873 - $82,244 annually (commensurate with experience)
Employee group: Full Time
Schedule: M-F, 8:30 am - 5:00 pm, 7.5 hrs daily
Exempt Status: Exempt
Location: Homewood Campus
Department name: ​​​​​​​Engineering Business Office
Personnel area: Whiting School of Engineering

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons or because the individual is pregnant or attempting to become pregnant. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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