Grant & Contract Manager (18660)

American University
District of Columbia, United States
Salary Not Specified
Posted Date
Feb 2, 2023

Get to Know American University

At American University we value open and honest inquiry, servant leadership, and the affirmation of the human dignity of all. We envision a thriving AU community where individuals of all identities and experiences are understood, appreciated, and fully included, and where equitable treatment, opportunities, and outcomes prevail.

Our diverse community of students, faculty, and staff represent every state and more than 150 countries. Our internationally recognized faculty are today's thought leaders in the areas of public policy, law, the arts, communications, international development, and more. Our staff are innovative, service-oriented, and dedicated to moving the university towards achieving its strategic goals. We are committed to an excellent experience for all of our students, faculty and staff and share a passion for creating change through our knowledge and our work.

Learn more about American University by clicking here .


This position provides the full range of technical and consultative services to faculty and administrators seeking and receiving support for research, education, service, training, and other programs from government agencies, corporations, private foundations, and other funders for a subset of the research portfolio at American University. The incumbent in this position will (1) provides technical, budgetary and consultative service to faculty and administrators seeking external funds from government agencies, corporations and private foundations to further the research initiatives of the organization; (2) represents the university before external sponsoring agencies (federal, state and private) in negotiating and administering contractual and grant instruments; and (3) assists faculty in administering external funding in accordance with relevant sponsor policy, federal regulations, and AU policies.

The Grant and Contract Manager reports directly to the Director, Office of Sponsored Awards and works alongside a team of other Grant & Contract Managers and Senior Grant & Contract Managers. Grant and Contract Managers provide essential assistance to faculty and administrators in securing and administering grants and contracts, and is responsible for ensuring that programs adhere to the terms and conditions specified in grants and contracts.

Essential Functions
  1. Administers complex grants and contracts to ensure adherence to terms and conditions. Seeks amendments and changes when necessary. Interprets contractual jargon, policies, procedures and contract instruments. Provides contractual advice to faculty, staff, and financial units of the individual schools and colleges. Serves as a resource to the pre-award and post-award accounting teams. Negotiates on behalf of the university, the value, terms and conditions of the contract, grant, and sub-awards to obtain funds on acceptable terms subject to final review by the Director and ratification by an authorized signatory. Prepares contract and subcontract documents. Serves as a resource to the post-award team.
  2. Training: Participates in research administration training programs for the University community. This includes attending quarterly grant roundtable meetings and department meetings and participating in the University Research Administrator Certification Training program.
  3. Other: Performs other duties and/or projects as assigned.

Position Type/Expected Hours of Work
  • Full-Time position - 35 hours per week.
  • Sr. Coordinator/Analyst B.
  • Exempt.
Required Education and Experience
  • Bachelor’s degree is required. Typical majors include business, public administration, and political science.
  • 2-4 years of relevant experience.
Preferred Education and Experience
  • Master's degree.
  • 4-6 years of relevant experience.
Additional Eligibility Qualifications
  • Hiring offers for this position are contingent on successful completion of a background check.
  • To ensure the health and safety of our community AU requires COVID-19 vaccinations for faculty and staff. Click here to learn more about our health and safety directive.
  • Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
  • Two to three years’ experience in successfully reviewing grant and contract proposals.
  • Exhibit special aptitude for critical and analytical thought, project conceptualization and examination of compliance, legal, and research issues.
  • Knowledge of governing regulations related to grants and contracts, including OMB Uniform Guidance and the Federal Acquisition Regulations (FAR).
  • Demonstrated ability to maintain collegial and collaborative working relationships with faculty and staff; ability to relate to faculty member’s projects and research interests on a professional level.
  • Excellent writing and verbal skills are important.

AU offers a competitive benefits package including a 200% matching retirement plan, tuition benefits for full-time staff and their families, several leadership development certificates, and has been recognized by the American Heart Association as a fit-friendly worksite.Click here to learn about American University's unique benefit options .

Current American University Employees

If you are a current employee at American University, please log intoAsuccessfulU through themyAU portal . Once in AsuccessfulU, please select the Careers tile which will take you to our internal career page.

Contact Us

For more information or assistance with the American University careers site, email .

American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.

Nearest Major Market: Washington DC

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