Administrative Assistant

Administrative Assistant

US-NJ-Princeton

Job ID: 2022-16032
Type: Full-Time
# of Openings: 1
Category: Administrative Support

Princeton University

Overview

The Administration Assistant (AA) position is an exciting opportunity to sustain the University’s financial aid, teaching, and research mission in a unique way. At Princo, every role plays a key part to our team’s success. This role will report to the Executive Administrative Assistant (EA) for the Asset Classes, Private and Marketable Managing Directors (MD), and the MD responsible for Operations, Admin and Technology. This AA position will directly support the EA’s work for Princo’s MDs and supporting teams. The AA will also have the opportunity to engage with functions across of the firm, including special projects, operations, recruiting, marketing, events and investment portfolio manager engagement. At Princo you will also find continuous learning opportunities and a team who will encourage and support your growth.

Responsibilities

Responsibilities include:

• Execution and monitoring of the Private and Marketable Managing Directors’ calendars, org agenda, technology requirements and systems’ access
• Review of meeting and travel schedules -ensure that team travel is optimized and coordinated
• Identification of calendar issues across the asset class teams, coordination of reference calls, and assistance with document management
• Attendance of internal meetings when appropriate
• Awareness of news/social media that involves the University and/or Endowment or could impact the Endowment
• Facilitate relationships and communication within the University community and partner networks
• Staffing reception when needed
• Prepping, editing, and proofing documents

This position is not:

All glamorous. While this role is important to our team’s success, it involves a lot of behind-the-scenes work and requires the ability to put one’s ego aside.

We are looking for people who:

• Desire to learn new things and dig deeper than the surface with a particular interest in finance, event management, and higher education
• Can recognize workflow patterns and suggest improvements to our systems
• Are flexible and can work effectively within a matrix reporting structure
• Can multitask and manage tasks with competing priorities and deadlines
• Take ownership of their work and have the judgment to discern between quick, easy decisions and those that need input
• Have a high EQ; much of our success is driven by the ability to assess, judge, and influence people
• Demonstrate a strong growth mindset and are willing to learn from setbacks
• Value diversity and understand how to work effectively with a diversity of thoughts, backgrounds, perspectives, and expressions
• Are excited to contribute to colleagues’ growth, our team’s culture, and the University community

Qualifications

The ideal candidate will have:

• Bachelor’s degree or equivalent combination of education and experience
• An organized, detail-oriented mindset and can carefully handle confidential and sensitive material
• Experience and comfort working extensively with Microsoft Office
• Ability to take initiative, self-supervise, and work autonomously while asking for support as needed
• Proficient communication (verbal and writing) skills and the ability to effectively communicate with a broad spectrum of styles
• Strategize, develop, manage large projects with internal and external stakeholders
• Varied background in media, finance, and academia are welcome

About Princo

Princo is widely recognized as an innovative leader in the investment management industry. We manage the University’s $35 billion Endowment through a global network of investment firms that span six asset class groups:

Developed Markets Emerging Markets Independent Return: Hedge Funds Private Equity: Buyouts and Venture Capital Real Assets: Real Estate and Natural Resources Fixed Income and Cash

Princo seeks to earn outstanding long-term investment returns in support of the University’s financial aid, teaching, and research mission. The combination of Princo’s distinctive investment philosophy and the perpetual nature of the Endowment creates a compelling intellectual challenge. Princo has a long history of superior performance, with returns that have consistently placed in the top percentile of institutional investors and have outperformed those of Warren Buffett’s Berkshire Hathaway over the past 20 years.

Princo embraces diversity, equity, and inclusion as a fundamental part of our mission and one of our top priorities; we believe that a team with diverse representations promotes better decision-making and results. We strive to create a welcoming environment that is comfortable for and inclusive of people with a variety identities, backgrounds, abilities, and views.

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS

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