Conference Services Coordinator

Position Summary:

Are you interested in a career opportunity that offers tuition assistance for yourself and dependents, great benefits package, stable campus environment, and more? Join our Housing & Residence Life Team as a Conference Services Coordinator!

This position is a full time, 12-month position that will report to the Assistant Director of Conference Services in Housing & Residence Life.

Responsibilities of the Conference Coordinator position include coordinating and maintaining camp and conference reservations. This entails conference coordination assistance (negotiating provided services, planning logistics, and contracting with Conference Services clients) and billing, budgeting, and database management. The Conference Coordinator will assist with facilitating conference staff training and may participate in the recruitment and selection of staff.

A successful candidate for this position must be able to demonstrate critical thinking skills, strong attention to detail, sound judgment, work independently and be able to communicate and collaborate effectively with various constituents across the University. Candidate must be willing to work nights and weekends as necessary.

Minimum Qualifications:

Bachelor’s degree in College Student Personnel, Higher Education, Business, or related field.
At least one year of experience in event planning/coordination, marketing or sales in a higher education setting (ie. Admissions, Alumni Relations, or similar).
Ability to pass a background check and fingerprinting for work with minors.
Experience working with sensitive or confidential information.
Ability to cultivate positive interpersonal relationships at work.
Experience with a web editing tool.
Experience using software to manage conference or events.
Experience creating contracts and managing a contract change process.
Proven success at maintaining a high degree of accuracy and attention to detail in writing.
Commitment to inclusion and diversity and demonstrated ability to work with an increasingly diverse campus community.
Experience working in fast-paced environments or situations.
Commitment to customer service.
Effective written and verbal communication skills.

Preferred Qualifications:

While not everyone may possess all of the preferred qualifications, the ideal candidate will bring many of the following:

Master’s degree in College Student Personnel, Higher Education, Business, or related field.
Minimum 3-4 years of experience in marketing or sales in a higher education setting (ie. Admissions, Alumni Relations, or similar).
Demonstrated knowledge of ACCED-I, ACUHO-I and CAS standards for conference operations.
Demonstrated ability to apply knowledge of Catholic Higher Education to job responsibilities.
Demonstrated experience working with StarRez Conference Module.
Demonstrated professional development received in the use of Microsoft word, excel, and powerpoint.
Possession of strong organizational skills.
Possession of strong analytical skills.
Possession of strong problem solving skills.
Possession of strong interpersonal skills.

Special Instructions to Applicants:

To apply please submit a cover letter addressing each minimum qualification and any applicable preferred qualifications that you meet.

A federal court on December 7, 2021, issued a ruling that suspends the COVID-19 vaccine requirement that applies to federal contractors nationwide. With this development, the University will pause any enforcement action against employees who have not complied with the requirement to be fully vaccinated by Dec. 8, 2021 or to have requested an exemption to maintain their employment status.

The University will continue to monitor the state of the pandemic on campus and in the community as well as developments in federal and state requirements, and also will continue to regularly consult with public health officials and our medical panel. As has been the case throughout the pandemic, our protocols and requirements are subject to change depending on conditions on campus or in our community, and government requirements.

Closing Statement:

Informed by its Catholic and Marianist mission, the University is committed to the principles of diversity, equity, and inclusion. Informed by this commitment, we seek to increase diversity, achieve equitable outcomes, and model inclusion across our campus community. As an Affirmative Action and Equal Opportunity Employer, we will not discriminate against minorities, women, protected veterans, individuals with disabilities, or on the basis of race, color, national origin, religion, sex, sexual orientation or gender identity.