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Administrative Assistant

Employer
Middlesex College
Location
New Jersey, United States
Salary
Salary Not Specified
Date posted
Feb 1, 2023
SALARY: $47,272.00 Annually

OPENING DATE: 1/31/2023

CLOSING DATE: 2/14/2023 11:59 p.m.

UNIT: AFSCME - Grade Level 8

DEPARTMENT: Student & Enrollment Services

REPORTS TO: Executive Dean, Student & Enrollment Services


PRINCIPAL RESPONSIBILITIES:


  1. Assists with general inquiries regarding student and enrollment services, student appeals, and other related college services.
  2. Organizes and coordinates administrative workflow including supervisory support for major projects, routine operations, publicity and promotion activities, and other related assignments.
  3. Maintains comprehensive personnel files for faculty and other staff.
  4. Provides budgetary and procurement support for the division/department.
  5. Collects, researches, and organizes materials to assist the division/department.
  6. Assists in the preparation of division/department reports.
  7. Provides administrative assistance to senior division/department personnel.
  8. Attends divisional/department and other campus meetings as directed.
  9. Performs other duties as assigned.



MINIMUM QUALIFICATIONS:
  • High school diploma or equivalent
  • Three years verifiable full-time experience in a busy office setting, which includes working independently on multiple projects with a variety of people and deadlines
  • Computer literate in Microsoft Office
  • Ability to work with diverse groups
  • Strong communication, organization, and interpersonal skills
  • Familiarity with budget procedures and processing

PREFERRED QUALIFICATIONS:

  • Business/secretarial certificate or Associate’s degree
  • Working knowledge of PowerPoint
  • Knowledge of the College’s institutional and academic procedures
  • Previous work experience in an academic area/college/school setting
  • Ability to deal with emotionally charged students
SUPPLEMENTAL INFORMATION:

SCHEDULE: Monday - Friday, 8:30 a.m. to 4:30 p.m.

RETIREMENT:
Pension Eligible

Any Middlesex College employee hired after September 1, 2011 will have to meet the New Jersey residency law requirement.

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