Athletic Eligibility Officer (34491)

Position Summary

The primary function of this position is to help determine academic eligibility to ensure compliance with NCAA bylaws, and progress toward a degree for approximately 400 student-athletes participating in 16 different Division I sports. This position also reviews the Annual NCAA Graduation Rates Report and the Academic Performance Program.

This position uses the following publications/guidelines as sources of information needed to perform his/her work effectively: Articulation Handbook; Northern Illinois University catalogs; catalogs from other institutions; AACRAO Report of Credit Given; Policy Clarification/ Interpretation Memos for athletic eligibility and NIU’s definition of satisfactory progress toward a degree; procedures in the Athletics Procedures Manual; established procedures by supervisors; NCAA Manual; MAC Athletic Conference Constitution, Bylaws and Operating Code; the NCAA membership website; NCAA legislative database; the NCAA Newsletter; the NCAA Guide to Eligibility; the NCAA International Guide and Registration and Records Objectives.

Essential Duties and Responsibilities

• Serves as the backup contact between Registration and Records and the offices of Huskie Athletic Compliance Office ( HACO ), Student Athlete Academic Support Services ( SAASS ) and the Faculty Athletic Representative ( FAR ).
• Workload is directed by daily reports, communications/requests from Huskie Athletic Compliance Office, Student Athletic Academic Support Services, and special projects assigned by the Admissions/Records Coordinator (Athletic Eligibility Supervisor) or the (Associate) Director of Registration and Records, with minimum supervision.
• Receive names of athletes from Huskie Athletic Compliance Office and prepares a deadline by which academic eligibility must be determined, review of student schedules determined by an operating calendar.

Minimum Required Qualifications (Civil Service)

Specialty Factors (Civil Service)

Preferred Qualifications (Civil Service)

1. Two years’ experience in a postsecondary educational environment

2. Two years’ experience in academic records management

3. Two years’ experience in working with PeopleSoft

Minimum Required Qualifications (SPS)

Additional Requirements (SPS)

Preferred Qualifications (SPS)

Physical demands/requirements

Position requires sitting more than 50% of the day in an office environment and performing work on a computer or other electronic devices including typing and substantial repetitive movements of the wrists, hands, and/or fingers.

Appointment and Compensation Details

Appointment and Compensation Details

Anticipated Appointment Start Date

Anticipated Appointment End Date

Percent of Staff Year

1.00

Standard Hours Per Week

37.50

Salary

$30,303 - $35,100/Annually

Hourly or Semi-monthly Pay Rate/Range

$15.54-$18.00/Hourly

Earn Type

Hourly

Application Procedure

Application Procedure

Application Procedure

Required Procedures:

1. Fully complete the Education and Work History sections of the application. Be specific on your entire work history, including employment dates and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. Important: Please upload any unofficial transcript(s) and/or documentation that verifies any education, experience, and/or training you have received.

• If eligible for Veteran’s Preference Points, DD214/DD215/NGB22/DD256 paperwork reflecting an Honorable Discharge MUST be uploaded to this application to receive the maximum eligible points on the Civil Service examination.

2. After the posting has closed, your submission will be reviewed to determine if you meet the minimum qualifications for the classification, including any specialty factors associated with this position. If you meet the minimum required qualifications for this position, you will receive a score based on your education and experience, and your name will be placed on the active employment register.

3. Please monitor your e-mail for further information regarding your application. Emails will be generated from jobs@niu.edu and CivilServiceTesting@niu.edu . Please add these emails to your address book to ensure timely delivery of any future communication.

4. Illinois residency required within 180 days of the hire date.

Credentials Assessment Examination:

• The examination for this position is a Credentials Assessment and is based on your application materials as submitted for this posting. A Credential Assessment is a rating by the Human Resources Office of an applicant’s/employee’s education, experience, and special credentials/qualifications (licenses, etc.). Applicants are required to upload documentation to verify the minimum qualifications for this position has been met.

• Required documentation noted in the posting, such as a driver’s license, licensures, or certifications MUST be uploaded with your application materials.

• After assessment of all qualified applicants has been completed for this position, the names with the top three (3) scores will be referred to the hiring department for interview.

Additional Details:

• Click on Admissions and Records Officer for more information including salary ranges, typical duties, minimum acceptable qualifications, and testing requirements.
• Please click on Human Resource Services – Benefits for detailed information about Northern Illinois University’s benefits package.
• Employment is contingent upon your passing a criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.
• Applicants must be a current citizen or resident of the State of Illinois to move forward in the hiring process.

Special Instructions

Quick Link to Applicant

https://employment.niu.edu/postings/68755

Is Background Check Required?

Yes

EEO Statement Summary

In accordance with applicable statutes and regulations, NIU is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, sex, religion, age, physical and mental disability, marital status, veteran status, sexual orientation, gender identity, gender expression, political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action.

The following person has been designated to handle inquiries regarding the non-discrimination policies:

Ethics and Compliance Officer, Title IX Coordinator
Health Services 230
TitleIXCoordinator@niu.edu
815-753-5560

Visa Policy

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

ADA Accommodation

NIU remains committed to ensuring that its recruitment and application procedures include full opportunities for applicants with disabilities. Employment opportunities will not be denied to anyone because of the need to make accommodations for a person’s disability during either the application or interview process. An applicant who believes they require an accommodation to participate in the employment process due to a disability may request that accommodation through the Accommodation Request Form . For further assistance, please contact the office of Affirmative Action and Equal Opportunity ( AAEO ) at ada@niu.edu .

Safety Information

NIU provides annual reports on campus security and fire safety.

Read the Annual Safety and Security Report. Contact the Ethics and Compliance Office at 815-753-1649 for a hard copy.

Read the Fire Safety Report . Contact the Department of Environmental Health and Safety at 815-753-0404 for a hard copy.
Applicant Documents
Required Documents

1. Resume/Curriculum Vitae
2. Cover Letter
3. List of at least 3 References

Optional Documents

1. Military Discharge Documents ONLY (DD214/DD215/NGB22/DD256)
2. Transcripts (unofficial with official required at hire)
3. Other

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Do you have demonstrated experience exhibiting effective communication skills such as: serving as a liaison and technical resource; drafting and distributing correspondences; relaying information
   • Yes
   • No
2. * Was this task performed under guidance or was this task performed independently?
   • Yes
   • No
   • Did not perform task
3. * Please provide the name of the employer and the dates of employment where you gained this experience. Please note that this information must be verified on an NIU application and/or resume.
   
   (Open Ended Question)
   
   
4. * Select the answer that best describes your work experience demonstrating effective customer service skills such as: assisting individuals or providing technical support; collaborating with individuals to collect information; interpreting information.
   • No work experience directly related to the job function described.
   • My work experience relevant to the job function described was performed under guidance.
   • My work experience relevant to the job function described was performed independently.
5. * Was this task performed under guidance or was the task performed independently?
   • Yes
   • No
   • Did not perform task
6. * Please provide the name of the employer and the dates of employment where you gained this experience. Please note that this information must be verified on an NIU application and/or resume.
   
   (Open Ended Question)
   
   
7. * Select the answer that best describes your work experience navigating electronic record systems or databases such as: entering, verifying, updating, and compiling data; accessing, updating, analyzing and/or interpreting records; generating reports; troubleshooting issues.
   • No work experience directly related to the job function described.
   • My work experience relevant to the job function described was performed under guidance.
   • My work experience relevant to the job function described was performed independently.
8. * Was this task performed under guidance or was this task performed independently?
   • Yes
   • No
   • Did not perform task
9. * Please provide the name of the employer and the dates of employment where you gained this experience. Please note that this information must be verified on an NIU application and/or resume.
   
   (Open Ended Question)
   
   
10. * Select the answer that best describes your work experience adhering to policies, procedures, and/or requirements such as: maintaining current knowledge of; interpreting; applying knowledge to make independent decisions and/or perform activities.
    • No work experience directly related to the job function described.
    • My work experience relevant to the job function described was performed under guidance.
    • My work experience relevant to the job function described was performed independently.
11. * Was this task performed under guidance or was this task performed independently?
    • Yes
    • No
    • Did not perform task
12. * Please provide the name of the employer and the dates of employment where you gained this experience. Please note that this information must be verified on an NIU application and/or resume.
    
    (Open Ended Question)
    
    
13. * Do you have demonstrated experience assisting with personnel tasks such as: assisting with training, developing, and/or supervising staff; interpreting work policies?
    • Yes
    • No
14. * Was this task performed under guidance or was this task performed independently?
    • Yes
    • No
    • Did not perform task
15. * Please provide the name of the employer and the dates of employment where you gained this experience. Please note that this information must be verified on an NIU application and/or resume.
    
    (Open Ended Question)