FINANCE AND ACCOUNTING SPECIALIST - Cashiers and Student Loan Collections #00032474

Hiring Department

Cashiers and Student Loan Collections

Application Deadline
Open Until Filled

Full Time/Part Time
Full Time, Benefit Eligible

$16.82 - $21.59/ hour

Job Description
The Third Party Specialist serves as the primary campus resource for Accounts Receivable Third Party PeopleSoft processing, invoicing and collections. The third party system is a subset within PeopleSoft Student Financials (PSSF).
  • Review authorization forms received from sponsors and determine the criteria for the contract.
  • Establish new contracts and maintain existing contracts in PSSF. Request item types from Director and external organization identification numbers from EAS programmer for new contracts.
  • Attach students to the appropriate contract.
  • Review all student accounts with a third party credit prior to a student refund being processed.
  • Review student accounts throughout the semester and adjust for changes in enrollment, financial aid, etc.
  • Manage monthly third party sponsor billing. Coordinate sponsor invoicing in PeopleSoft Student Financials reporting and production instances with Cashier Team Lead.
  • Schedule and maintain invoicing due dates and content.
    • Review sponsor billing for accuracy.
    • Provide supporting documents with the sponsor invoice required by the third party sponsor.
    • Provide billing via the requested sponsor method (i.e. electronic, portal, paper).
  • Identify and apply payments to sponsor accounts in PeopleSoft Student Financials system.
  • Monitor sponsor accounts and follow collection procedures to ensure payment. Recommend resolution to management for problem areas.
  • Reverse contracts when payment is not secured from sponsor. Notify student of this action.
  • Claim wire payments for accounts receivable student fees and accounts receivable Third Party. Post payment in PSSF. Knowledge and access to Commerce Bank software is required.
  • Assist sponsors and students in answering detailed questions and provide follow-up requests for information regarding third party receivables. The specialist serves as the campus resource for knowledge of Third-Party account receivables within PeopleSoft Student Administration..
  • Maintain current and complete knowledge of PeopleSoft Student Financials used to access and collect student fee account receivables. Advanced knowledge to include fee assessment, waivers and credits triggered by equation variables, application of financial aid, Athletic percentage based awards, cost center charges, fee calculation for enrollment activity, etc. needed to analyze and collect student accounts when assisting students, parents and/or departmental employees by email, phone or in person.
Minimum Qualifications

An Associate’s degree or an equivalent combination of education and experience and at least 2 years of experience from which comparable knowledge and skills can be acquired is necessary.

Preferred Qualifications

An Associate's degree that meets the minimum qualifications and is in business, accounting, or related area or equivalent combination of education and experience.

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