Assistant Buyer

Assistant Buyer

Wayne State University is searching for an experienced Assistant Buyer at its Detroit campus location.

Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.

Essential functions (job duties):

JOB PURPOSE:

Assist Buyers in the procurement of requested supplies, equipment and materials by obtaining and providing pertinent information and resolving problems and conflicts relevant to purchasing transactions.


ESSENTIAL FUNCTIONS:

Manage Purchase Order Amendments in the University eProcurement system. This includes the review and validation of department submissions against support documentation (contracts, quotations, etc.).

Assist with maintaining the University Vendor database, which includes the review and validation of submissions against Vendor documentation.

Validate the feed of Amended transactions in the ERP system, to ensure financial portion is accurate.

Serve as part of the Customer Support help desk, to assist the campus community with use of the eProcurement and ERP systems when creating or adjusting orders.

Address and resolve problems which occur after the placement of purchase orders to ensure the correct fulfillment of orders and to provide accurate accounting of transactions. Consult with relevant parties, examine situations and issues and determine the nature and necessity of amendments.

Perform duties required to ensure the timely delivery of purchases at the desired location. Review status of purchase orders, determine location of product/service and contact vendors, shippers and users as required.

Resolve problems resulting from the arrival of damaged shipments to provide requester with acceptable goods in an expeditious manner. Determine how and where damage occurred, prepare proper paperwork and initiate contact with carrier.

Resolve disputes arising from differences between purchase orders and vendor invoices to ensure proper payment of requested goods/services. Contact vendor and user as needed.

Obtain, maintain and disseminate information relevant to purchasing transactions to assist Buyers, vendors, users and other interested parties with problems and concerns.

Perform special assignments and other related work as assigned.

Perform light receptionist duties on a rotational basis with other members in the work team.

Qualifications:

EDUCATION:

Graduation from a two year community college with major coursework in business or related field or an equivalent combination of education and/or experience required. Bachelors degree preferred.


EXPERIENCE:

Proven computer skills, both with desktop and administrative systems.

Good customer service skills. The candidate needs to be a team player with a willingness to learn and the ability to adapt in an environment of continuous change and improvement.

Good oral and/or written communication skills. Ability to deal effectively with University personnel and outside representatives.

Good analytical and problem solving skills required.

Knowledge of University policy and procedures desirable.

Typically, incumbents have had experience in a support capacity for a purchasing office.

Past use of an ERP Procurement system.

Past use or experience with an eProcurement system.

School/College/Division:

H41 - Procurement & Strategic Sourcing

Primary department:

H4310 - Procurement & Strategic Sourcing

Employment type:

• Regular Employee
• Job type: Full Time
• Job category: Staff/Administrative

Funding/salary information:

• Compensation type: Annual Salary
• Salary minimum: $39,332
• Salary hire maximum: $47,197

Working conditions:

Wayne State University is a premier, public, urban research university located in the heart of Detroit where students from all backgrounds are offered a rich, high quality education. Our deep rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities preparing students for success in a diverse, global society. WSU encourages applications from women, people of color, and other underrepresented people. Wayne State is an affirmative action/equal opportunity employer. Please visit our Procurement & Strategic Sourcing Website: https://procurement.wayne.edu/ Office Environment, potential for 20% flexible work arrangements (i.e., remote work)

Job openings:

• Number of openings: 1
• Reposted position: No
• Reposted reason: None (New Requisition)

Background check requirements:

University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.

Equal employment opportunity statement:

Wayne State University provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. The university encourages applications from women, people of color and other underrepresented people. Wayne State is an affirmative action/equal opportunity employer.