Payroll Specialist

Job Vacancy Announcement

Position Information

Position Title

Payroll Specialist

Position Type

Staff

Department

FINANCIAL AFFAIRS

FLSA

Non-Exempt

Union/Non Union

Non Union

Full Time or Part Time

Full Time

Grade

11

Salary Range

Hiring Salary Range

$51,851-$57,036/Annually

Fixed Term/Tenure Track (Faculty Only)

Fixed Term

Regular or Temporary

Regular

Job Description Summary

Responsibilities include processing payroll, maintaining time and attendance records, reviewing payroll and payroll reports for accuracy. Work collaboratively across departments to ensure data integrity, compliance with policies and procedures.

Minimum Qualifications

EDUCATION

• One to two years of college credit (30 credit hours are equivalent to one year) in accounting, business, or related field required.
• Associate’s degree preferred

EXPERIENCE

• Three years of job (payroll) related experience or formal training/certification.

KNOWLEDGE, SKILLS AND ABILITIES

• Excellent attention to detail skills.
• Exceptional mathematical and calculation skills.
• Verbal and written communication skills.
• Ability to work independently as well as team oriented.
• Knowledge of payroll, garnishments and benefits distribution.
• Working knowledge of wage & hours laws and federal and state tax withholding requirements.
• Ability to address students, faculty and staff in a profession manner
• Ability to analyze problems, recommend solutions and suggest process improvements.

Criteria

CRITERIA : The following criteria, which are not the sole criteria used in the final hiring decision, will be used to review the applications of those persons who meet the stated minimum qualifications and to select those qualified applicants who will be interviewed. Other information and observations made during the interview process may be considered in the selection process. A Resume/CV and cover letter are required with the application. Please ensure that your documents address the criteria listed below for this position.

ESSENTIAL DUTIES

• Responsible for timely and accurate day to day payroll processing.
• Enter and verify all payroll entries including plus adjustments, minus adjustments, tax and direct deposit data.
• Process and maintain time and attendance hours, leave accruals and leave adjustments within the payroll platforms which includes Kronos and Colleague.
• Complete full cycle payroll processes on a biweekly basis for two payroll runs according the current policies and procedures ensuring accurate pay, taxation and deductions.
• Creates and transmits direct deposit files.
• Transmits tax withholding payment to various tax agencies.
• Creates and transmits positive pay files (manual checks).
• Validate and prepare off cycle payroll runs as requested according to the off-cycle schedule.
• Process wage garnishments and tax levies.
• Calculate and process payroll adjustments for separation/termination.
• Monitor payroll inbox and respond to employee inquires while maintaining confidentiality regarding all payroll data.
• Prepare various pay calendars and pay schedules.
• Assists with audit and reconciliations as needed.
• Communicate and respond to inquiries from agency representatives for employee deductions.
• Maintain a working knowledge of payroll compliance.
• Performs related work as required.

Job Requirements

PHYSICAL REQUIREMENTS
Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle or feel objects and controls. Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to a, personal computer, calculator, copier, and fax machine. No significant climbing, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, grasping, and repetitive motions

OTHER REQUIREMENTS

• Must be able to work Monday thru Friday, 8:30 a.m. – 4:30 p.m.
• Ability to communicate effectively in spoken and written standard English.
• As required by the 1986 Immigration Act, be prepared to present acceptable documentation showing your identity and that you are a U.S. citizen or an alien who is authorized to work.
• A background investigation will be conducted prior to the offer of employment. A signed authorization for the release of personal information will be required if selected for an interview.

Is Background Check Required?

Yes

Is the incumbent responsible for working with minor children or directly engaging with minor children on campus?

No

Posting Detail Information

Posting Number

PGCC195711/12

Open Date

07/25/2023

Close Date

08/15/2023

Open Until Filled

No

Background Check Statement

Prince George’s Community College is committed to providing a safe campus community. PGCC conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, education verification, and when appropriate, a financial (credit) report or driving history check.

Special Instructions to Applicants

Effective August 8, 2022, Prince George’s Community College’s current vaccine mandate will expire for students, faculty, and staff. Select exceptions may apply. Face coverings will be voluntary campus-wide, including in classrooms and instructional spaces. Although the College will no longer require new employees and students to be vaccinated as a condition of employment or instruction based on current public health conditions, COVID -19 vaccines and boosters are strongly recommended.

Application Status ; you will receive an email acknowledging receipt of your application, upon which time no further communication occurs unless selected for an interview or the position is filled. If recommended for hire, communication is immediately sent to your references listed on your application. Also, you will receive an email notification from HireRight requesting you to submit authorization to complete a background investigation.
Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * Which of the following best describes your level of completed education? (Education details must be included in your application.)
   • Master's Degree or above from an accredited college/university
   • Bachelor's Degree from an accredited college/university
   • Associate's Degree from an accredited college/university
   • One to two years of college credit (30 credit hours is equivalent to one year)
   • Less than 30 credits from an accredited college/university
   • High School Diploma or GED
   • None of the above
2. * Do you have three years of job (payroll) related experience or formal training/certification?
   • Yes
   • No
3. * Please be advised that as required by the 1986 Immigration Act, candidates must be prepared to present acceptable documentation showing identity and that you are a U.S. Citizen or an alien who is authorized to work. It is the college's policy that PGCC does not provide sponsorship for prospective employees. Will you require sponsorship to work in the United States?
   • Yes
   • No
4. * How did you hear about this employment opportunity?
   • HERC
   • HigherEd Jobs
   • Hispanic Outlook
   • Indeed
   • Personal Referral
   • PGCC Website
   • Social Media (LinkedIn, Twitter, Facebook)
   • The Chronicle of Higher Ed
   • The Washington Post
   • Other: Please indicate below
   • Educause
5. How did you hear about this employment opportunity? If you selected 'Other' please indicate source:
   
   (Open Ended Question)
   
   

Applicant Documents
Required Documents

1. Resume
2. Cover Letter

Optional Documents

1. Transcripts
2. Certifications - See Minimum Qualifications for type