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Academic Coordinator - School of Nursing

Employer
Northern Kentucky University
Location
Kentucky, United States
Salary
Salary Not Specified
Date posted
Dec 19, 2022
Posting Details

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Position Information

Working Title
Academic Coordinator - School of Nursing

Department
School of Nursing

Compensation Title

Position Number
30026327

Position Status
Regular

Work Schedule

8:15 a.m. – 4:30 pm Monday through Friday

Hours per Week
37.5

Months per Year
12

Commitment to Inclusive Excellence

Northern Kentucky University ( NKU ) seeks excellence by enriching its educational environment and culture through the diversity of its administration, faculty and staff and by embracing inclusiveness, equity, and global awareness in all dimensions of its work. NKU is an Equal Opportunity/Equal Access/Affirmative Action institution. We encourage applications by members of diverse groups and by persons with a demonstrated commitment to issues of diversity and experience in achieving goals relative to inclusive excellence.

Purpose of Position

Position provides administrative/clerical support for the School of Nursing including but not limited to hiring of new faculty, processing payroll documents, financial management, bill pay, reporting functions, and faculty support.

Primary Responsibilities

Provides overall support to the School of Nursing including but not limited to:
Responsibility for general school financial management functions, including grants.

Involvement with school hiring, paying departmental bills, PAR processing, travel, reconciliation of departmental credit cards, and time administration.

Tracking of current budget and forecasting for the future, including financial reconciliation.

Oversight of confidential records and correspondence for Program Directory and faculty

Compiling and maintaining of data for reporting and accreditation purposes to internal and external agencies.

Administrative support of new hire process, faculty credentialing, and personnel documentation/processes:
• Responsible for processing confidential pay & personnel ( PARS, etc.) related paperwork, as well as new hire and separation documentation

• Responsible for maintaining faculty data & credentialing materials in Faculty Success management system.
• Oversight of confidential school, student, and faculty files.
• Responsible for running Labor Distribution Reports & validating that all part-time faculty are paid accurately.
• Administrative support of financial management, bill pay, and reporting functions.

Responsible for general financial management functions, including university, grant and foundation accounts.
• Responsible for processing travel requests, expense reports, purchasing supplies, reconciling ProCards, and time administration. Ensures that all NKU guidelines are met.
• Responsible for bill payment, purchase requisitions, budget transfers, revenue transfers, vendor setup, reconciliation of accounts, and other financial administration related duties for the School of Nursing.
• Responsible for NAP Reporting (Financial, SAP, Business Warehouse, labor distribution, etc.). Become proficient in SAP and CHHS Systems.
• Oversight of departmental inventory

Qualifications

Bachelor’s degree plus two years of related experience required. (Acceptable equivalency is 5 years of similar work experience.)

Understanding of budgeting and financial processes

Must have excellent oral and written communication skills, problem-solving skills, trustworthiness and the ability to multi-task. This position requires a high level of independence, initiative and ownership.

Advanced understanding of basic Microsoft Office Systems, databases and financial systems.

Any candidate offered this position is required to go through a pre-employment criminal background check as mandated by state law.

Northern Kentucky University is an Equal Opportunity/Equal Access/Affirmative Action institution. We embrace inclusiveness, equity, and global awareness in all dimensions of our work and seek excellence through diversity among our students, administrators, faculty, and staff. Application by members of diverse groups is encouraged.

Minimum Education
Acceptable Equivalency

Preferred Education
Bachelor's Degree

Minimum Experience
2 years

Salary
19.04/hr minimum

Pay Grade
S68

Posting Detail Information

Requisition Number
2022S1755

Job Open Date
12/19/2022

Job Close Date

Open Until Filled
No

Quick Link
https://jobs.nku.edu/postings/12214

Is this an internal only posting?

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a minimum of a bachelor's degree?
    • Yes
    • No
  2. If you do not have a Bachelor's degree, do you have at least 5 years of similar work experience?
    • Yes
    • No
Documents Needed to Apply
Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
  3. References
Optional Documents
  1. Transcripts


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