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Associate Director for Programming (4338)

Northern Illinois University
Illinois, United States
Salary Not Specified
Posted Date
Jan 31, 2023
Position Summary

Under general supervision, provides leadership, advice and direction to full/part-time professionals, graduate students, campus partners, and students to strategically plan events, implement new initiatives with campus partners, execute large-scale events at NIU and achieve Student Involvement mission and goals. Deliver large-scale programs and events; offering students a wide range of out-of-class experiential learning experiences that build leadership, communication, and organizational skills in preparation for high levels of academic endeavor. Seek and establish new partnerships on and off campus to enhance the campus life experience.

Essential Duties and Responsibilities
  • Serves as expert on-campus event creation, production, and management;
  • Advises staff and student leaders with the planning and execution of campus wide programs, Campus Activities Board ( CAB );
  • Directs and leads staff and/or student leaders with the planning and execution of campus wide programs;
  • Collaborates with campus partners, vendors, and community partners;
  • Manages programming budgets for the Campus Activities Board and separate divisional priorities;
  • Fiscally responsible with expenses and revenue related to Student Activities;
  • Responsible for purchasing event supplies, marketing materials and promotional items;
  • Tracks and documents all financial transactions;
  • Creates and assists with new vendor forms, miscellaneous vouchers, and internal/external contracts;
  • Understands and articulates various federal, state, and local laws and mandates related to Student Involvement;
  • Establishes and maintains relationships with industry influencers and key strategic partners;
  • Provides and manages overall calendar of programming for Student Involvement;
  • Responsible for Student Activities annual reports, monthly reports, and staff weekly updates. Lead and plan assessments for programming;
  • Represents Student Involvement on university wide committees.
  • Supports day-to-day office operations;
  • Interviews, hires, orients, leads, mentors and evaluates staff to meet departmental and organizational needs.
  • Hires, trains, develops, and manages full/part-time staff, graduate staff, and student staff to ensure that qualified individuals join the team and meet Student Involvement mission and goals.
  • Performs other related duties and participate in special projects as assigned.
Minimum Required Qualifications (Civil Service)


1. Master’s Degree in Higher Education, Student Affairs, Counseling


1. Advising students through transformative learning experiences.
2. Experience with supervising multiple levels of staff
3. Experience and skills related to social and cultural programming, student leadership development, and financial management.
4. Strong leadership and communication skills to maintain effective working relationships with departments, employees, and managers of the internal organization and external vendors is required.
5. Strong work ethic and integrity for accountability and high work quality
6. Strong creativity, innovation, and flexibility to respond to a changing work environment
7. Ability to critical thinking, problem solving, creativity, and interpret policy/procedures, work effectively with team members and campus partners

Specialty Factors (Civil Service)

Preferred Qualifications (Civil Service)
  • Three (3) to Five (5) years of experience in administering higher educational event programming and advising students in experiential learning experiences.
Minimum Required Qualifications (SPS)

Additional Requirements (SPS)

Preferred Qualifications (SPS)

Physical demands/requirements

Appointment and Compensation Details

Appointment and Compensation Details

Anticipated Appointment Start Date


Anticipated Appointment End Date

Percent of Staff Year


Standard Hours Per Week




Hourly or Semi-monthly Pay Rate/Range


Earn Type


Application Procedure

Application Procedure

Application Procedure

Application Procedures:
  • Fully complete the Education and Work History sections of the application. Be specific on your entire work history, including employment dates and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. Important: Please upload any unofficial transcript(s) and/or documentation that verifies any education, experience, and/or training you have received.
  • If eligible for Veteran’s Preference Points, DD214/DD215/NGB22/DD256 paperwork reflecting an Honorable Discharge MUST be uploaded to this application to receive the maximum eligible points on the Civil Service examination.
  • After the posting has closed, your submission will be reviewed to determine if you meet the minimum qualifications for the classification, including any specialty factors associated with this position. If you meet the minimum required qualifications for this position, you will receive a score based on your education and experience, and your name will be placed on the active employment register.
  • Please monitor your e-mail for further information regarding your application. Emails will be generated from and . Please add these emails to your address book to ensure timely delivery of any future communication.
  • Illinois residency required within 180 days of the hire date.

Credentials Assessment Examination:
  • The examination for this position is a Credentials Assessment and is based on your application materials as submitted for this posting. A Credential Assessment is a rating by the Human Resources Office of an applicant’s/employee’s education, experience, and special credentials/qualifications (licenses, etc.). Applicants are required to upload documentation to verify the minimum qualifications for this position has been met.
  • Required documentation noted in the posting, such as a driver’s license, licensures, or certifications MUST be uploaded with your application materials.
  • After assessment of all qualified applicants has been completed for this position, the names with the top three (3) scores will be referred to the hiring department for interview.
Additional Details:
  • Click on Program Coordinator for more information including salary ranges, typical duties, minimum acceptable qualifications, and testing requirements.
  • Employment is contingent upon your passing a criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.
Special Instructions

Applicant should submit Cover Letter, Resume, Unofficial Transcripts, and list of at least 3 References when completing the application.

Quick Link to Applicant

Is Background Check Required?


EEO Statement Summary

In accordance with applicable statutes and regulations, NIU is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, sex, religion, age, physical and mental disability, marital status, veteran status, sexual orientation, gender identity, gender expression, political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action.

The following person has been designated to handle inquiries regarding the non-discrimination policies:

Ethics and Compliance Officer, Title IX Coordinator
Health Services 230

Visa Policy

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

ADA Accommodation

NIU remains committed to ensuring that its recruitment and application procedures include full opportunities for applicants with disabilities. Employment opportunities will not be denied to anyone because of the need to make accommodations for a person’s disability during either the application or interview process. An applicant who believes they require an accommodation to participate in the employment process due to a disability may request that accommodation through the Accommodation Request Form . For further assistance, please contact the office of Affirmative Action and Equal Opportunity ( AAEO ) at .

Safety Information

NIU provides annual reports on campus security and fire safety.

Read the Annual Safety and Security Report. Contact the Ethics and Compliance Office at 815-753-1649 for a hard copy.

Read the Fire Safety Report . Contact the Department of Environmental Health and Safety at 815-753-0404 for a hard copy.
Applicant Documents
Required Documents
  1. Resume/Curriculum Vitae
  2. Cover Letter
  3. Transcripts (unofficial with official required at hire)
  4. List of at least 3 References
Optional Documents
  1. Military Discharge Documents ONLY (DD214/DD215/NGB22/DD256)
  2. Other

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Are you currently a citizen or resident of the State of Illinois?
    • Yes
    • No
  2. * What is the highest level of education attained?
    • GED
    • High School Diploma
    • Associates Degree
    • Bachelors Degree
    • Masters Degree
    • PHD
  3. * Have you attached all transcripts to support the degrees you are submitting for consideration?
    • Yes
    • No
  4. * How many years of experience do you have in this type of position?
    • 0-1
    • 1-3
    • 3-5
    • 5-7
    • 7+
  5. * Please provide the name of the employer and the dates of employment where you gained this experience. Please note that this information must be verified on an NIU application and/or résumé. (“See Résumé” is not an acceptable response.)

    (Open Ended Question)

  6. * If applicable, have you attached a copy of your DD214, DD215, NGB22, or DD256 for consideration of Veterans Preference Points? The copy submitted should reflect the status of discharge in order to be considered.
    • Yes
    • No
    • Not Applicable

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