Budget Analyst II , CBSD

*Application instructions are located at the bottom of the page. Please apply directly through the University of Montana's career portal UM Jobs at https://umjobs.silkroad.com/ for positions at the University of Montana – Missoula, University of Montana Western (Dillon), and Helena College. Do not apply through Indeed.com or use easy apply through Indeed.com * .

Staff Vacancy Announcement



The Center for Biomolecular Structure and Dynamics (CBSD) invites applications for a Budget Analyst II . This position is responsible for providing financial services to CBSD as follows:

• Provides timely grant proposal assistance for faculty applicants. Incumbent is responsible for learning sponsor requirements, developing multi-year budgets consistent with project constraints in collaboration with faculty applicant, and submitting financial documents within internal and external web-based software platforms.
• The position is responsible for grant management from award acceptance to close-out, including coordinating and approving purchases, monitoring spending, allocating payroll costs, reconciling accounts, executing and approving cost transfers, forecasting costs and preparing routine financial reports to Principal Investigators (PI).
• Incumbent is responsible for preparing hiring paperwork for letter of appointment and graduate contracts, as well as faculty/staff labor distributions based upon project needs, in coordination with employee’s academic department.
• The Budget Analyst will work both as a team member and independently, and must take initiative as a self-starter, be resourceful and keep apprised of specific grant and sponsor regulations. Acute attention to detail and organizational skills are essential.
• The position positively represents the CBSD and acts as a liaison between the center and its affiliated UM academic departments, faculty, staff and students, the Office of Sponsored Programs, and the public.

After 6 months the incumbent will develop the:

• Ability to understand university, state, federal and accounting practices and budget processes.
• Ability to understand University of Montana Business Services’ and Office of Sponsored Programs’ best practices and guidelines.
• Knowledge of grant related federal forms, ability to review proposals prior to submission.
• Ability to use UM specific software including Banner, Cayuse, UMDW, Grizmart, U-Approve.

This position reports to CBSD Director of Strategic Fiscal Planning Johanna Anderson. Johanna Anderson reports to CBSD Director, Dr. Bruce Bowler.

Required Skills

• Demonstrated knowledge of and experience applying accounting principles and budget management practices and procedures.
• Demonstrated organizational, time-management, and multi-tasking skills, and ability to meet deadlines with great attention to detail
• Demonstrated problem-solving ability
• Demonstrated ability to maintain confidentiality and to work on projects independently and as a team member
• Demonstrated consistency, clarity in communication skills, and the ability to explain fiscal information and concepts so that “non-accounting” people will understand.
• A positive and constructive attitude, ability to interact patiently and respectfully with co-workers
• Ability to learn and interpret sponsor guidelines for grant proposal development and financial management
• Demonstrated proficiency in Microsoft Outlook, Word and Excel
• Adaptability and capacity to meet challenges and learn new skills
• Ability to establish effective working relationships with students, staff, faculty and administration

Minimum Required Experience

• High School diploma and four (4) years of experience working in an accounting, budget and grants management capacity or an equivalent combination of education and experience
• or an Associate’s Degree in a related field, and two (2) years of experience working in an accounting capacity or an equivalent combination of education and experience

Preferred Qualifications

• Associate's degree in Accounting and three to four (3-4) years of job-related experience in accounting, (including accounting coursework), or equivalent education and work experience
• Experience in performing accounting functions and grant functions

• Experience in pre-award and/or post-award financial grant management
• Experience in job-costing or tracking project specific costs
• Experience in developing and maintaining excel workbooks to track actual costs and expense projections to budget
• Software experience in Cayuse, eRA Commons, Grants.gov

About the The Center for Biomolecular Structure and Dynamics and UM

The Center for Biomolecular Structure and Dynamics (CBSD) is designated by the Board of Regents as a Research Center of Excellence within the University of Montana. The mission of the Center is to support collaborative research among faculty investigators that employs the principles of physics, chemistry and structural biology to address significant problems in biology and medicine by (a) seeking extramural research center support to fund promising investigators and research projects, (b) providing financial support of core instrument facilities and expertise; (c) supporting students and programmatic activities of the Molecular and Biomedical Sciences (MBS) Graduate Program and (d) sponsoring programmatic activities such as seminars and workshops. These goals shall be funded in part by an NIH Centers of Biomedical Research Excellence (COBRE) award and from SPABA funds available from grants submitted by UM faculty through the CBSD.

The University of Montana is flagship, research institution with approximately 10,000 undergraduate and graduate students. It is located in Missoula, a culturally vibrant community of about 75,000, surrounded by mountains and three rivers converge. Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere. The University of Montana offers eligible employees a generous benefits package that positively separates UM from other local employers and offers many programs and policies to support work-life balance for its employees.

The University of Montana is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action : Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always"; partner with place; and proudly tell the UM story.



To learn more about the University of Montana please visit the links below.

• University of Montana
• Video: Mission First, People Always
• UM on YouTube

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Position Details

Position Title: Budget Analyst II

Position Number: NEW

Department: The Center for Biomolecular Structure and Dynamics

Work Schedule: Full-time, 1.0 FTE (40 hrs/week),

Monday- Friday 8:00am to 5:00pm, 12 months/year

Salary: $19.426/hr

Union Affiliation: FOCUS-MFPE

Probationary Period: Six months minimum

Benefits Include : Insurance package, mandatory retirement plan,

partial tuition waiver, and wellness program.

Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References: References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing: Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).

Must be eligible to work in the United State upon hire. Sponsorship is not available for this position.



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How to Apply

Application Deadline: Monday, February 13, 2023 by 11:59 PM (Mountain Time)

Candidates are required to submit the following materials online via "New Resume/CV" button below

A complete application Includes:

1. Letter of Interest – addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as “Dear Search Committee” or “Dear Hiring Manager” is acceptable.
2. Detailed Resume – listing education and describing work experience.
3. Professional References – names and contact information for three (3) professional references.

* Applying through Indeed.com or easy apply through Indeed.com may result in submission of an incomplete application. Applications may be removed from full consideration if they are not complete with materials listed above under the "How to Apply" section. It is the responsibility of the applicant to ensure complete application materials are submitted and received by the date listed above. *

Job Location Missoula, Montana, United States
Position Type Full-Time/Regular