Assistant Registrar

SUNY Schenectady County Community College (SUNY Schenectady) is one of the State University of New York's finest two-year colleges located in upstate New York's vibrant and growing Capital Region, with easy access to Boston, NYC, the Adirondack and Catskill Mountains, Montreal and scenic Hudson Valley, all of which are just a few hours away. SUNY Schenectady is a premier college that provides quality, comprehensive education for transfer, career, training and workforce development to a diverse population in a student centered environment. The College offers more than 50 transfer and career programs in science, aviation, culinary, music, and liberal arts, and serves more than 5,000 students. SUNY Schenectady County Community College offers an excellent benefit package including health care with dental and vision coverage, a choice of retirement systems, a deferred compensation benefit, an on-site child care program and Montessori School, professional development opportunities, and health club membership. We take pride in being an urban campus with a small town feel.

SUNY Schenectady is dedicated to cultivating an environment that celebrates diversity, prioritizes inclusion, and insists on equitable access. Diversity, equity, and inclusion is central to our vision and mission; we know that to foster a sense of belonging and preserve connectedness, we must create and maintain working and learning spaces that welcome, respect, and appreciate difference. SUNY Schenectady provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status or any other protected category under federal, state and local law. Applications from minorities, women, veterans and persons with disabilities are encouraged. 

Job Description:

SUNY Schenectady County Community College is seeking a full-time Assistant Registrar. Reporting to the Registrar, the Assistant Registrar is an essential part of a collaborative office environment in the Registrar's Office, supporting academic operations that require the use of the student information system (Banner).  This position provides functional expertise in the use of the student information system, familiarity with program requirements, and knowledge of policies and procedures related to academic policies and procedures within the Registrar's Office. The Assistant Registrar assists with the daily operation of the Registrar's Office and will work with the Degree Works degree audit program. This position is also responsible for processing graduation applications for clearance, evaluating transcripts for external credit, maintenance of Degree Works, maintenance of academic documentation, and provision of registration and advisement services and statistical reports as needed.  This is a full-time, twelve-month position that reports to the Registrar and is a member of the Union of Faculty and Professionals. The position also includes occasional evening assignments. 

RESPONSIBILITIES:

• Evaluate external transfer credit (in consultation with the Deans) for all matriculated students.
• Maintain and update test transfer rules as needed for changes to exam credit.
• Maintain and update transfer articulation tables and rules for institutions, courses, and students through the use of Banner.
• Scribe/programming of Degree Works audits including overseeing and completing all Degree Works curriculum changes.
• Implement and maintain Student Planner. Work closely with Deans to implement and maintain scribe.
• Assist with waiver and exception processing.
• Provide campus training as new software functionality is introduced in Degree Works.
• Develop and post the final exam schedule.
• Complete graduation audits utilizing Degree Works and assist with other preparation for commencement.
• Create, maintain, and improve business processes using new and existing technology to streamline the evaluation process and provide a higher level of service to both students and faculty.
• Assist in the coordination of the College's academic advisement program and maintenance and distribution of advisement materials as well as assist in assigning advisors.
• Prepare summary reports, including enrollment comparisons, room assignments, faculty usage, etc.
• Assist the Registrar with day-to-day operation of the office and assume administrative responsibilities in the absence of the Registrar
• Other duties as assigned by the Registrar

Requirements:

Minimum Qualifications:

• Bachelor's degree
• Knowledge and experience with Degree Works
• Minimum of two years of relevant experience in higher education or other institutional setting
• Familiarity with Banner or other SIS and PC applications
• Excellent organizational and interpersonal skills
• Must enjoy working in a fast-paced environment, display an aptitude for technology, think analytically and be easily adaptable to change
• Commitment to the philosophy of the comprehensive community college

Preferred Qualifications:

• Master's degree in a related field.
• Prior experience with Degree Works

Special Information:

• VISA sponsorship is not available for this position
• Offers of employment will be conditional based on the successful completion of a background check and verification of official college transcripts

Additional Information:

Salary: $49,000, non-negotiable

Application Instructions:

Applications Due By: Applications accepted until position is filled.

Applicants must submit the following documents to be considered for this position:

• Cover letter
• Resume
• Completed SUNY Schenectady employment application
• References

CAMPUS SAFETY REPORT
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the College's crime statistics for the past three years; and the availability regarding the College's current campus security policies. SUNY Schenectady County Community College's Annual Security Report is available here.

SUNY Schenectady is an Equal Opportunity Employer. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United Stated and to complete the required employment eligibility verification form upon hire.