Accounting Specialist

Accounting Specialist

Job No: 525177
Work Type:
Location: Main Campus (Gainesville, FL)
Categories: RealCat
Department: 63300500 - FS-FIN BUSINESS OFC

Job Description


Classification Title:

Accounting Specialist

Job Description:

PROCUREMENT & CONTROLS -Responsible for finalizing requisitions / purchase orders by ensuring
financial information is correct, and budget is supportive. Reviews quotes and proposals for UF's procurement &
division's compliance as well as ensuring all data is captured accurately for tracking financial and operational Key Performance Indicators through flex codes, account codes, and other fiscal tracking mechanisms. Trains necessary stakeholders on required procurement processes and procedures within UF and FS. Initiates requisitions for department staff when required. Tracks invoices and receiving documents to assist accounts payable for invoice processing. Provides approval and reviewer function for departmental credit card / p-card transactions.

MANAGEMENT SUPPORT - Assists the department supervisors in monitoring work orders assigned or
generated through AiM. Acts as liaison between department supervisors and Facilities Services Work
Management Center to verify the status of work orders not completed for thirty days, sixty days, and ninety days. Assists department supervisors in the cleaning up of bill errors and work orders completed without charges. Ensures continuity between the work order management system and the purchasing system.

FINANCIAL RECONCILIATION -Communicates and coordinates with the Financial Team concerning fiscal
matters. Manages the fiscal transactions of all supervisors. Works with the financial team to discuss variances and discover operational reasons for variances. Tier 1 monthly reconciliation. Tier 1 reviews the monthly departmental reports, determines if transactions are complete or outstanding, confirms accuracy of the transactions, identifies any erroneous transactions that need to be corrected.

CONTRACTS ADMINISTRATION- Responsible for maintaining accurate financial transactions and
reconciliation between multiple university reporting systems, including Project Tracker. Responsible for
maintaining fiscal integrity of any assigned UF Projects ranging from UF capital projects ($2 million or less),
Utilities Infrastructure Projects and UF Minor Projects. Assists Project Managers with Direct Purchase contracts,
requisitions, PO's, and payments. Coordinate with project managers the most effective use and tracking projects' funding. Close out project accounts, POs and request budget transfers with appropriate documentation

A criminal background will be conducted.

The typical work schedule is Monday - Friday 8:00AM - 5:00PM. The incumbent is expected to be periodically available during off hours to support campus emergencies.

Position is considered as Essential Personnel as defined by UF Policy.

Expected Salary:

Expected starting salary is $45,000 based on experience.

Minimum Requirements:

A bachelor's degree in an appropriate area of specialization and one year of appropriate experience or an equivalent combination of education and experience.

Preferred Qualifications:

• Proficient in MS Office software (Outlook, Word, and Excel). Ability to develop intermediate level
  spreadsheets including working with pivot tables and developing reports.
  
• General understanding of Accounting / Budgeting.
  
• Must maintain excellent customer service skills.
  
• Strong organizational skills for maintaining, retrieving, and archiving of department information.
  
• Strong written and verbal communication skills.
  
• Ability to work independently, prioritize, and accommodate work tasks changes, and to meet
  various deadlines
  
  
• Experience with existing UF Financial Systems (PeopleSoft & MyUFMarket) is desirable.
  
• Experience executing database reports and queries.
  
  Special Instructions to Applicants:
  
  In order to be considered, you must upload your cover letter and resume."
  
  Application must be submitted by 11:55 p.m. (ET) of the posting end date.
  
  Position has been reposted. Previous applicants still under consideration.
  
  Health Assessment Required:
  No
  
  
  
  Advertised Salary:
  
  Minimum Requirements
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  Preferred Qualifications
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  Special Instructions to Applicants
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  Health Assessment Required: $Health
  
  Applications Close: $Closes
  
  To apply, visit https://explore.jobs.ufl.edu/en-us/job/525177/accounting-specialist
  
  The University is committed to non-discrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information and veteran status in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. jeid-e4e0f0b3e4af93438102989281ddf947