Administrative Assistant I

Posting Details

Position Information

Job Title
Administrative Assistant I

FLSA Status
Salaried Non Exempt

Posted Salary Range
Commensurate with experience.

Employment Status
Full Time

Department
School of Education & Psychology

Job Summary

The Administrative Assistant of the School of Education and Psychology will assume the duty of clerical and administrative support to optimize the workflow procedures for the department.

Knowledge Skills and Abilities

• Must be dependable
• Ability to work without supervisor’s constant oversight
• Excellent interpersonal, customer relations, communication and organizational skills
• Effective time management skills
• Excellent computer skills including data management
• Ability to complete projects by deadline
• Proficient with Microsoft Office products and course learning management software including CANVAS, BANNER, and other online or statistical packages
• Highly organized
• Detailed oriented
• Successful experience working in a team environment
• Ability to manage multiple priorities, objectives, and deadlines simultaneously in fast-paced environment
• Open to learning new skills

Essential Job Functions

• Compose and prepare error-free letters, memorandum, reports, publications and presentations
• Create flyers, brochures, meeting agendas, sign-in, sheets and catalog related to Department of Education and Psychology activities and programs.
• Maintain filing systems both hard copy and electronic in an easily accessible and retrievable manner
• Make travel arrangements including preparing travel requests, and reimbursements
• Prepare and maintain travel tracking system
• Answer telephone and handle calls, if knowledgeable
• Perform other clerical duties including photocopying, faxing, and mailing
• Record, transcribe, finalize and distribute minutes of meetings
• Arrange appointments and meetings
• Work cooperatively and maintain a positive relationship with all faculty/staff and students
• Prepare Purchase Requisitions using University Banner system
• Provide overall administrative support required to implement departmental mission
• Maintain department inventory of equipment and supplies
• Attend staff conference when requested
• Serve on committees
• Attend and participate in work-related training workshops
• Adhere to office hours and policies and procedures as set forth by the Department of Education and Psychology and Alcorn State University
• Maintain the confidentiality of student/faculty/staff files

Qualifications

• High school diploma; Bachelor’s degree preferred in secretarial science, business administration, or office administration.
• Three to five years of secretarial experience required
• Will consider applicant with any combination of education, training, and/or experience equivalent.

Licensing and Certifications

N/A

Physical Requirements

Work in noisy (above 85 decibels) areas
No

Sedentary Work - Exerting 10 pounds
Occasionally

Light Work - Exerting up to 20 pounds
Occasionally

Medium Work - Exerting 20-50 pounds
Occasionally

Heavy Work - Exerting 50-100 pounds
Not Required

Very Heavy Work - Exerting in excess of 100 pounds
Not Required

Travel
Occasionally

Extended Work Hours
Occasionally

Posting Detail Information

Posting Number
S896

Number of Vacancies
1

Location
Lorman

Position End Date (if temporary)

Open Date
01/24/2023

Close Date

Open Until Filled
Yes

EEO Statement

Alcorn State University

Equal Employment Opportunity and Notice of Non-Discrimination
Alcorn State University is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Alcorn State University is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.

Advertising Summary
Excellent Benefits Package

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents
Required Documents

1. Resume
2. Cover Letter/Letter of Application
3. Letter of Recommendation (Professional)
4. Letter of Recommendation (Personal)
5. Letter of Recommendation (Professional or Personal)

Optional Documents