Program Finance Manager

TheProgram Finance Manager is part of the Global Programs Finance Team and works closely Program Staff, Contracts, Global Human Resources, and Jhpiego's Country offices to ensure accurate financial, contractual and administrative reporting to management teams and agencies external to Jhpiego.

TheProgram Finance Managerwill primarily provide management and oversight of the financial and contractual aspects of supported countries and assigned project areas. This includes proposal support, start-up, implementation and control, monitoring and evaluation, close-out and cross-cutting Global Program Operations (GPO) functions.

TheProgram Finance Managerensures financial systems and reports are compatible with standard Jhpiego accounting practices and adhere to donor rules and regulations. Additionally, this position provides capacity building, coaching and mentoring of junior finance staff and local partners by developing learning activities and materials to support capacity building.

Responsibilities:

Financial Management

• Works in tandem with Finance Managers and Project Finance Director to provide overall backstop support to project(s)
• Acts as a key partner to supported country offices and provides specialized support, guidance and advice on global financial policies / procedures for projects
  
• Supports budget development integrating key considerations and findings
  
• Conducts pipeline analysis and reporting as needed
  
• Conducts financial forecasting and projections
  
• Adapts and modifies global financial processes and procedures to meet changing regulatory and donor requirements
  
• Assesses potential impacts of proposed changes to processes, procedures and/or policies
  
• Facilitates and implements actions plans to address performance, risk and/or governance issues, as well as enhancements to global financial policies / procedures
  
• Serves as RIF administrator to review and approve RIF replenishment request
  
• Follows up on QBE due diligence report findings to clear within 30 days, ensuring country and program staff understand each finding and its applicable solution

Financial Monitoring & Analysis

• Performs key financial analysis including BvA, Burn Rate, resource utilization, etc.
• Reviews and reconciles sub-recipients' invoices
• Reviews expenditure monitoring reports
• Monitors financial expenses of sub-grantees against obligations and established budget, following JHU high-risk sub procedures
• Responds to internal and external audit requests
• Reviews and approves monthly financial package and ensures the proper checks, balances and reconciliation of balance sheet items
• Ensures compliance and tracking of tax and statutory requirements (e.g., audit, government filings, VAT, payroll tax, import, other)
• Monitors and manages all SAP related activities as required
• Performs financial non-payroll transfers and accounting reconciliations in SAP

Reporting

• Maintains a schedule of routine and ad hoc reports
• Conducts complex analyses on reports, summarizing and providing key information to donors as needed
• Completes recurring invoices according to funder and organizational requirements
• Capacity Building & Training
• Leads finance-specific tasks, including the development of training and orientation materials for in-country finance and non-finance staff on financial related matters
• Builds financial management capacity of country finance staff and local partners through onsite and virtual coaching while providing feedback on budgets, financial monitoring, expense reports, invoicing, etc.

Proposal Inputs

• Provides input to proposal budget development costs by leveraging findings from analyses on new and existing country implementation costs
• Develops work plan budget narratives with necessary inputs from programs, technical and country teams
• Reviews NPD budgets and budget notes to ensure accuracy and adequate staffing structure to adhere to internal controls
• Reviews and comments on new award documentation before signing for feasibility from a financial perspective
• Participates in NPD handover meetings, reviewing new awards and highlighting items for project and in-country staff
• Reviews start-up plans and develops budgets, providing both HQ and in-country support

Country/Project Support

• Prepares final financial reports accurately and on time
• Leads monthly financial review meetings
• Participates in project close out meetings and lead financial activities for close-out
• Conducts all close out activities assigned
• Travels to assist country teams with annual work planning and project/office close-out
• Reviews and comments on annual country operating budget
• Monitors country operating expenses against budget
• Oversees regular review of country fringe rates, office leases, other liability accounts