Program Administrator

The Health Policy Research Scholars (HPRS) Program is a leadership program that trains full-time doctoral students from populations underrepresented in specific disciplines and/or marginalized backgrounds as leaders in health policy. These groups include racial and ethnic populations, as well as individuals from socioeconomically disadvantaged and underserved backgrounds, and students with disabilities. The purpose of this program is to support and enhance the doctoral training of students from different disciplines who are committed to advancing the Culture of Health as well as encourage students to participate in interdisciplinary research that impacts health policy. The program provides training in health policy, leadership, communications, and equity, and offers mentorship, coaching, social support and networking opportunities to enhance their success. Scholars remain at their home institutions located across the United States and mainly participate via online education, although the Program offers required and optional in-person sessions throughout the year. The Program Administrator for the HPRS National Program Center (NPC) at the Johns Hopkins Bloomberg School of Public Health (JHSPH) in Baltimore, Maryland will provide administrative support in accomplishing the HPRS goals. The position is grant-funded and will be supported through August 31, 2029.

We are seeking a Program Administrator who will report to the Department Administrator and the Deputy Director of HPRS, and work closely with both the Director and Deputy Director.

Specific Duties & Responsibilities

• Coordinates the planning and tech set up of HPRS activities and team meetings and takes notes at the team meetings and other events as necessary.
• Coordinates orders and scheduling spaces/Zoom for HPRS events/functions (virtual and in-person), including managing calendar invitations as needed.
• Coordinates travel in partnership with travel agency.
• Processes reimbursements and invoice payments, including independent contractor agreements.
• Packages and sends outgoing mailings for scholars and partners as needed.
• Drafts and edits communications as needed.
• Handles special projects assigned by the HPRS Director and Deputy Director faculty as necessary.
• Other administrative duties as assigned.
• Responsible for creating a work environment that maintains confidentiality.
• Machines and/or equipment used on the job, include% of time used:
• Computer or other special needs for the position

Minimum Qualifications

• High School Diploma or GED.
• Three years progressively responsible administrative experience.

Preferred Qualifications

• Demonstrated proficiency in use of software applications (including but not limited to Excel, Access, Word, PowerPoint, Adobe, EPR, Publisher, Outlook, Google Drive, Zoom) social media, databases, spreadsheets, and/or word processing required.
• Demonstrated proficiency with office hardware (personal computers, USB drives, printers). Experience with SAP is preferred.
• Excellent ability to manage time and projects with competing priorities.
• High level of interpersonal skills, written and oral communication necessary to effectively interact with colleagues at all operational levels.
• Strong attention to detail and accuracy, with capacity to deliver quality work products within the required deadline.
• Sensitivity to the needs of a diverse student population, including students from various racial and ethnic populations, under-resourced communities, and those who are first generation.

Classified Title: Program Administrator
Role/Level/Range: ATP/03/PB
Starting Salary Range: $44,850-$61,600-$78,360 Annually (Commensurate with experience)
Employee group: Full Time
Schedule: Monday - Friday, 8.30 to 5pm
Exempt Status: Exempt
Location: ​​​​​​​Hybrid/School of Public Health
Department name: ​​​​​​​Health Policy & Management -IHSP
Personnel area: School of Public Health

Total Rewards
The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:

JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate’s conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Note: Job Postings are updated daily and remain online until filled.

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm