Academic Appointments Coordinator

Job Summary

Reporting to the Manager of Academic Programs in FAS Faculty Affairs, the Academic Appointments Coordinator is responsible for processing a high volume of faculty and researcher appointment-related transactions and a variety of administrative responsibilities in a dynamic environment.

Auto req ID

61178BR

Job Code

404038 Coordinator II (FSS)

Location

USA - MA - Cambridge

Business Title

Academic Appointments Coordinator

Sub-Unit

------------

Salary Grade

055

Time Status

Full-time

Union

55 - Hvd Union Cler & Tech Workers

Basic Qualifications

Minimum of 3 years of administrative experience.

Additional Qualifications and Skills

• Experience with payroll systems and benefits.
• Experience with event planning.
• Excellent organizational and communication skills, including ability to prioritize demands in a fast-paced environment.
• Strong attention to detail and ability to handle highly-confidential information.
• Self-motivated and proactive problem-solver who can take direction and work both collaboratively and independently.
• Ability to handle high volume of transactions while maintaining strong customer service orientation.
• Higher education experience preferred.

Additional Information

Some on campus work is required. A regular schedule for this position can be mostly remote and/or hybrid.

In order to be considered for this position, a cover letter is required.

Department

Office for Faculty Affairs

Pre-Employment Screening

Identity

Schedule

M-F 9-5

Job Function

General Administration

Position Description

The Academic Appointments Coordinator will oversee the academic appointment processes for Harvard College, research centers, and non-divisional units within the Faculty of Arts and Sciences. Reporting to the Manager of Academic Programs in FAS Faculty Affairs, the successful candidate will be responsible for processing a high volume of faculty and researcher appointment-related transactions including new hires, reappointments, salary changes, leaves, and terminations. The Coordinator provides guidance to administrators on appointment policies and procedures; will ensure compliance with required documentation and policy; and maintain records and filing system. The Coordinator will also research and resolve appointment, payroll, and benefits-related issues; process education loan reimbursements; and complete other projects as needed.

The Coordinator is also responsible for planning and executing events as part of his/her support of the Committee on Australian Studies and initiatives and events of the Office for Faculty Affairs (e.g. faculty orientations, professional development workshops, student dinners, processing related invoices, etc.). The Coordinator will support the administration of endowed professorships and the Committee on Australian Studies by managing correspondence and confidential records. In addition, the Coordinator is responsible for the maintenance of several websites using OpenScholar and SharePoint, and also management of internal listserv and communications. Finally, the Coordinator will undertake ad hoc projects for the FAS Office for Faculty Affairs.

School/Unit

Faculty of Arts and Sciences

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.