Operations Assistant, Finance/Admin

Position Details

Position Information

Posting date

01/26/2023

Closing date

Open Until Filled

Yes

Position Number

1125525

Position Title

Operations Assistant, Finance/Admin

Department this Position Reports to

Center for Technology and Behavioral Health

Hiring Range Minimum

$21.94 / hr

Hiring Range Maximum

$27.43 / hr

SEIU Level

Not an SEIU Position

FLSA Status

Non-Exempt

Employment Category

Regular Full Time

Scheduled Months per Year

12

Scheduled Hours per Week

40

Schedule

8-5

Location of Position

Lebanon, NH 03766
46 Centerra Parkway
EverGreen Center, Suite 315

Remote Work Eligibility?

Hybrid

Is this a term position?

No

If yes, length of term in months.

Is this a grant funded position?

No

Position Purpose

To manage the daily administrative and financial activities to facilitate an efficient administrative infrastructure supporting the department’s multi-disciplinary academic and research goals.

Description

Required Qualifications - Education and Yrs Exp

Associates plus 3+ years' experience or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

· Three years of financial or general office experience.
· Associate’s degree with a major in accounting, business administration, or the equivalent work experience.
· Excellent verbal and written communication and interpersonal skills.
· Attention to detail and essential high degree of accuracy.
· Proficiency in a variety of computer applications, including Excel; willingness and ability to learn additional computer applications as needed.
· Ability to work effectively, independently, and as a member of a team.
· Ability to exercise discretion and maintain confidentiality.

Preferred Qualifications

· Initiative, independence, sound judgment and problem solving skills.
· Ability to plan work, set priorities, and respond to pressures, deadlines, and changes in schedules and priorities.
· Familiarity with Dartmouth accounting systems and procedures.
· Ability to work effectively with all constituencies in a diverse institution.
· Financial transaction processing experience.
· Flexibility and openness to change.

Department Contact for Recruitment Inquiries

James Ibey

Department Contact Phone Number

Department Contact for Cover Letter and Title

James Ibey

Department Contact's Phone Number

Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?

Preferred, but not required

Special Instructions to Applicants

All Dartmouth College employees, whether working on-site or remotely, are required to be up to date with vaccination against COVID -19 (or to have received an approved exemption from vaccination through the Office of Institutional Diversity and Equity). Please visit https://dartgo.org/vaxpolicy for details. Compliance with this requirement is a condition of employment. Failure to meet this condition of employment within the first 30 days may result in Dartmouth in its sole discretion ending employment.

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy


Additional Instructions

Quick Link

https://searchjobs.dartmouth.edu/postings/67048

Key Accountabilities

Description

Financial
· Prepares and processes iExpense reports, procurement requisitions, invoices, payables, journal transfers, deposits and purchase orders in a timely and efficient manner.
· Maintains accurate and up-to-date payroll records to ensure that timesheets are prepared in an appropriate and accurate manner.
· Performs data entry and runs reports in financial systems and databases, researches transactions and accounting details to support with financial analysis.
· Communicates respectfully with internal and external constituents while delivering exceptional customer service, ensuring responsiveness, accuracy, and discretion when appropriate.
· Regularly handles confidential or sensitive information, exercises discretion concerning its disposition.
· Coordinates and communicates about financial transactions with Geisel Finance Center and Dartmouth offices.
· Interprets, applies and explains department and Dartmouth policies and procedures.
· Maintains financial files and department databases, following records retention procedures. Facilities records retention for others in the department.
· Assists as needed with grant applications and progress reports.

Percentage Of Time

40%

Description

Planning and Coordination
· Manages, plans, and coordinates the department conference room calendars.
· Coordinates and schedules a variety of activities.
· Coordinates with other offices and departments to arrange co-sponsorship of events.
· Assists, Plans, coordinates, and oversees projects related to department programs.
· Coordinates and arranges special events (conferences, dinners, luncheons, retreats, etc.) including organizing logistics for speakers, locating and reserving facility space, arranging for necessary services, coordinating schedules and itineraries, and overseeing actual event.

Percentage Of Time

20%

Description

Communication
· Delivers exceptional customer service, ensures responsiveness and accuracy.
· Interacts regularly with a wide range of internal and external constituents and staff members and conveys information on behalf of the department.
· Regularly handles confidential or sensitive information, exercises discretion concerning its disposition.
· Interprets, applies and explains office, department, and College policies and procedures.
· Communicates respectfully with a diverse community.

Percentage Of Time

20%

Description

General Office Support
· Maintains office files and department databases, following records retention procedures. May act as Records Custodian for the department.
· Maintains office equipment and orders office supplies.
· Coordinates with Geisel Facilities office on office moves and other facility related issues.
· On-boards and orients new employees and visitors to the office and the community.
· Supports the office’s mission to foster inclusiveness and diversity.

Percentage Of Time

20%

-

--

Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

--

Performs other duties as assigned.
Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you hear about this employment opportunity?
   • Talent Acquisition Consultant
   • AbilityJOBS
   • American Library Association
   • CareerBuilder
   • Chronicle of Higher Education
   • Chronicle of Philanthropy
   • Dartmouth College Employment Website
   • Glassdoor
   • Internal Employee Referral (Please specify full name below)
   • HERC
   • Higher Ed Jobs
   • Indeed
   • Inside Higher Ed Jobs
   • LinkedIn
   • National Black MBA Association
   • Recruit Military
   • Prospanica
   • Valley News
   • Handshake
   • Other (Please specify below)
2. If you answered, 'Internal Employee Referral' or 'Other' to the above question, please specify here:
   
   (Open Ended Question)
   
   

Documents Needed to Apply
Required Documents

1. Resume
2. Cover Letter

Optional Documents