Athletic Student Services Advisor

BASIC FUNCTION

The Athletic Student Services Advisor plans, organizes, and delivers a wide range of support services and activities to assist prospective and currently enrolled student athletes. This position works in close collaboration with coaches, administrators, and academic counselors to monitor the academic progress of student athletes and facilitate appropriate interventions, guidance, and/or referrals as necessary to ensure student retention. This position reports to the Director of Athletics and receives guidance from the Dean of Enrollment Services.

REPRESENTATIVE DUTIES

Advises prospective and current student athletes and their families on admissions requirements, program eligibility requirements, financial aid, education plans, and career choices. Assists student athletes with the enrollment application process. Schedules appointments for student athletes in need of service or contacts specific administrative offices for support.

Reviews and analyzes student data to determine program eligibility. Certifies eligibility and provides alternatives as appropriate. Interprets and explains rules, regulations, requirements, and restrictions as needed.

Administers various tests/assessments and interprets results. Develops individual plans in alignment with student athlete goals (i.e., graduation, transfer, athletic eligibility, financial and career plans.) Refers students to other service areas as appropriate.

Intervenes when student athletes are flagged in an early-alert system or listed on a progress report. Connects students with the right staff member or department to provide services and/or support to ensure retention. Schedules regular meetings with student athletes who are academically at-risk and facilitates a team-approach to ensure success.

Evaluates problems experienced by student athletes which may be academic, administrative, and/or personal. Refers students to appropriate student service office, community resource/agency, and/or counselor as needed. Liaises with other offices on behalf of student athletes to exchange information and facilitate problem resolution.

Advises and/or assists student athletes with a wide range of topics or issues including transfer requirements to NCAA or NAIA schools, developing academic schedules that minimize missed class time, developing effective study skills, confirming educational plans are up-to-date and on file, and general information on college rules/regulations/policies/procedures.

Serves as a point of contact for faculty, administrators, and student athletes regarding registration activities, degree/certificate progress, enrollment, verification of transcripts, and in- state residency questions.

Assists in planning and administering special programs or services for student athletes such as orientations, tours, study hall hours/locations, tutoring, workshops on certificate and/or graduation/transfer requirements, sessions focused on educational plans and/or academic policies/procedures, receptions, ceremonies, etc. Attends and oversees events to ensure arrangements are handled as planned.

Assists in the preparation, development, and updating of forms, handbooks, manuals, guides, fact sheets, brochures, and other written materials. May coordinate the production of materials by outside vendors or the Office of Marketing and Communications.

Maintains currency on policies, procedures, and regulations pertaining to admissions, financial aid, registration, transfer credit evaluation, course and degree requirements, graduation requirements, petitions, CCCAA/NCAA/NAIA/South Coast Conference regulations, and other student services.

Maintains and compiles statistical data. Prepares reports for internal and external use upon request or as needed.

Provides comprehensive semester schedules and reports on retention and grades to supervisor, coaches, and other administrators.

Serves as a Campus Security Authority (CSA) for Clery Act reporting requirements. Maintains up-to-date certification for CSA status.

Performs other related duties as assigned or requested.

JOB QUALIFICATIONS

Education and Experience:

Two years of college course work and two (2) years of experience in collegiate athletics, academic advising or compliance.

OTHER DESIRED QUALIFICATIONS

Knowledge/Areas of Expertise:

Expertise in student programming, services, or advisement.

Expertise in statistical record-keeping techniques.

Expertise in athletic administration.

Knowledge of the matriculation process.

Knowledge of community college transfer processes and procedures.

Knowledge of District services, community resources, and academic programs.

Knowledge of applicable sections of State Education Code and other laws.

Knowledge of District organization, operations, policies, and objectives.

Knowledge of District student information system or similar systems.

Abilities/Skills:

Ability to be flexible with schedule (evenings/weekends) to accommodate operational needs. Ability to communicate effectively both orally and in writing.

Ability to communicate in a friendly and helpful manner.

Ability to read, interpret, explain, and apply rules, regulations, policies, and procedures. Ability to work independently with minimal direction.

Ability to assess student needs and interests and make appropriate referrals.

Ability to develop viable education plans and alternatives.

Ability to obtain relevant and accurate data to determine program eligibility.

Ability to plan, develop, and conduct informational workshops.

Ability to work confidentially and discretely.

Skilled at maintaining accurate records and detailed reports.

Skilled at defusing situations using tact, patience, and respect.

Skilled at counseling and advising students with various backgrounds and life experiences. Skilled at establishing cooperative working relationships with students, faculty, administrators. Skilled at analyzing situations accurately and implementing effective solutions.

Licenses or Other Requirements:

Valid California driver's license

WORKING CONDITIONS

Office setting.

Some travel may be required.

Some evening and weekend hours may be required.

Extensive computer work.

Long periods of standing and/or sitting.

Extensive interaction with students and the general public.

Potential exposure to students with various health conditions (AIDS, HIV, Hepatitis, etc.)



CLOSING DATE: WEDNESDAY, FEBRUARY 8, 2023 at 3:00 p.m.

SALARY RANGE: (Step A) $5,216 monthly

Salary increases are granted on the first day of the month following each year of service, until step F is reached.

Employees contribute 8% of their earnings toward the Public Employees Retirement System (PERS).

CONDITIONS OF EMPLOYMENT

This is a full-time, twelve-month position subject to a probationary period. The standard work week is 40 hours of scheduled duty per week of not more than five consecutive work days. Schedule may vary to include hours outside of the normal work schedule and weekends depending on operational need.

Offer and acceptance of employment is subject to verification of all information provided on the employment application, credential(s), and transcripts. Candidates selected for employment must agree to be fingerprinted, submit proof of COVID Vaccination, submit Certificate of Completion of the Tuberculosis Risk Assessment and/or Examination, provide proof of eligibility for employment in the United States, and present a valid Social Security card upon hire.



ADA ACCOMMODATIONS

Applicants with disabilities requiring special accommodations must contact the ADA Compliance Officer at least five (5) working days prior to the final filing date: ADA Job Applicant Accommodation Request (maxient.com)

BENEFIT HIGHLIGHTS



Health, Life, Dental and Vision Insurance

The College provides a diversified insured benefit program for all full-time employees, including medical, dental, vision and life insurance. Dependent medical, dental, and vision insurance is available, toward which both the College and the employee contribute.

Sick Leave and Disability

Paid sick leave is granted equal to one day for each month of service. Sick leave days may be accumulated indefinitely. Rather than State Disability Insurance.



Retirement

Public Employees Retirement System (PERS) and Social Security. Previous employment performed in a different public retirement system may allow eligibility to continue in the same retirement system .



Summer Work Hours

During the summer, employees work eight 32-hour work weeks with full pay.



TO APPLY

An applicant must submit the following by the closing date:

1. Online application: http://www.elcamino.edu/jobs
   
   
2. Cover letter describing how applicant meets the qualifications.
   
   
3. Resume including educational background, professional experience, and related personal development and accomplishments.
   
   
4. Pertinent transcripts as stated in the required qualifications. (Unofficial computer-generated academic records/transcripts must include the name of the institution and degrees awarded to be acceptable.) Multiple page transcripts must be loaded as ONE PDF document.
   
   

Foreign Transcripts: Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. For information on transcript evaluation services, please visit: http://www.ctc.ca.gov/credentials/leaflets/cl635.pdf .

IMPORTANT NOTE: Documents submitted or uploaded for a previous position cannot be reused for other positions. You must submit the required documents for each position you apply for by the closing date. Failure to do so will result in an incomplete application. Applications with an incomplete status will not receive consideration. You may check the status of your application online.

If you need assistance you may call 310-660-3593 Ext. 3807 between the hours of 8:00 a.m. and 4:00 p.m., Monday through Friday or by email at hr@elcamino.edu .

Due to the large volume of calls received on closing dates, we highly recommend that you do not wait until the last day to apply so that we may assist you with questions or technical matters that may arise. Give yourself sufficient time to complete the profile, which may take 45 minutes or more. Positions close promptly at 3:00 p.m. PST (pacific standard time).

JEANNE CLERY ACT COMPLIANT

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, El Camino College has published Annual Security Reports and all required statistical data, which can be found on the Police Department webpage at www.elcamino.edu/about/depts/police/cleryact/index.aspx . These publications include Clery crime statistics for the previous three years relevant to El Camino College classes and activities, in addition to institutional policies concerning campus safety and security. The information is also available in printed form in the lobby of the Police Department and in select locations on campus. Upon request, the Campus Police Department can provide or mail out copies of this publication. Contact them at 310-660-3100.

EL CAMINO COLLEGE IS AN EQUAL OPPORTUNITY EMPLOYER

The El Camino Community College District is committed to providing an educational and employment environment in which no person is subjected to discrimination on the basis of actual or perceived race, color, ancestry, national origin, religion, creed, age (over 40), disability (mental or physical), sex, gender (including pregnancy and childbirth), sexual orientation, gender identity, gender expression, medical condition, genetic information, marital status, military and veteran status, or retaliation; or on any other basis as required by state and federal law.