Assistant Director, Part-time and Online MBA Programs – Tepper School of Business

Carnegie Mellon University’s Tepper School of Business is searching for an Assistant Director for Part-Time and Online MBA Programs. This is an excellent opportunity for someone who thrives in an interesting and challenging work environment. A full-time employee is needed to support our Part-time MBA Programs (PT Accelerated, PT Online Hybrid & Part-time Flex MBA). The program consists of weekly live online classes and an in-person component (Access Weekends). At the start of a “Mini” (half a semester) is an “Access Weekend” in which 300 students come to campus for three days (Fri– Sun) to participate in a series of co-curricular workshops and in-person required classes. There are 3-6 access weekends (remote or in-person) a year, with multiple schedules overlapping for three different cohorts at any given moment. In addition, this role supports other major events including BaseCamp Orientation, Graduation, and at least one travel weekend in summer 2023. During these multi-day events, the Assistant Director is responsible for ensuring a world-class experience for students, faculty and speakers, as well as supporting the overall operation of the program.

You will contribute to the department by providing essential support by coordinating and implementing events and logistics for Access Weekends and other major events. This individual may also advise PT MBA students and will act as a representative for many student support services. Lastly, this role will function as a liaison with the Tepper Admissions team supporting their incoming student yield activities as provided by the Director.

Your core responsibilities will include:

Planning/Project Management

• Program Planning – With oversight from the Director, ensure multiple events held in Pittsburgh, sometimes outside of Pittsburgh, are planned far in advance and in conjunction with the academic calendar. Ensure that the project plan is updated and progress is communicated to the team on a regular basis.
  
  
• Budget Support – Ensure that vendor activities are delivered on schedule, on budget, and meet Tepper’s quality expectations. Track, monitor, and report on spending to the Director. Identify potential risks to budget and make decisions about vendors and spending to avoid overages. Supports budget management of approximately $800,000 and effectively finds opportunities for cost-savings without diminishing student experience.
  
  
• Program Execution – Ensure the detailed execution and delivery of programming during the in person events to enhance the experience for students whose connection to their education is primarily on-line. Serve as the On-site Project team to assure that services are in place and lodging, catering and transportation problems are resolved. Guarantee the smooth and on-time execution of the agenda and program events by: Ordering program supplies to include student gifts, corporate visit gifts, technology support items, etc.; and maintaining supply orders and faculty payments
  
  
• Process Improvement – Collect and measure feedback from students and presenters, and incorporate the feedback into future planning and program events. Adapt and scale processes and program planning to meet the evolving needs of a growing program.
  
  

Student Services

• Student Services Support – Supports Director and Associate Director with student services activities
  
  
• Admissions Support – Supports the Director in coordinating admissions related activities and events that increase admitted student yield including PTMBA class visits, Admitted Student Weekend, and on or off-campus events.
  
  
• PTMBA Student Newsletter – Creates and maintains PTMBA Student Newsletter ensuring consistent and strong communication between the PTMBA student body and PTMBA administration. Collects content from PTMBA team, suggests content through Tepper current events, showcases faculty and alumni profiles, works with other departments and units to create newsletter.
  
  
• Working collaboratively and effectively with various departments to include building operations, business operations, admissions, university purchasing and other departments as needed
  
  
• Other duties as assigned
  
  

Flexibility, excellence, and passion are vital qualities within the Tepper School of Business. Inclusion, collaboration and cultural sensitivity are valued competencies at CMU. Therefore, we are in search of a team member who is able to optimally interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

A cover letter with your application submission is preferred.

You should demonstrate:

• Organization and planning skills
  
  
• Oral and written communication skills
  
  
• Analytical skills
  
  

Qualifications:

• Bachelor’s degree required; Master’s degree preferred
  
  
• 1-3 years of relevant experience required
  
  
• PMP-Project Management Professional or Project Management Institute, Inc. (PMI) certification is preferred
  
  
• A background in graduate level advising is preferred
  
  
• A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered.
  
  

Requirements:

• Successful background check
  
  

Additional Information:

• Work Posture: This position is operating on a hybrid schedule, with an on-campus/in office presence 2 days a week.
  
  
• You should be able to travel both domestically and internationally and be willing to work outside of normal business hours as needed.
  
  
• Typical work schedule is Monday-Friday from 8:30-5:00pm. An alternate work schedule allowing for evening and weekend hours will be required on occasion.
  
  

Are you interested in this exciting opportunity?! Apply today!

CMU’s COVID-19 Vaccination Requirements: As a condition of employment, Carnegie Mellon University requires all staff and faculty working in the United States to be fully vaccinated, including a booster when eligible, against COVID-19. Prior to commencement of employment, new hires in the United States must provide proof of vaccination or obtain an approved exemption. (Exemptions may be requested for medical reasons or for religious or strong moral or ethical conviction.) Staff and faculty must comply with all applicable COVID-19 mitigation requirements. Please see Minimum Requirements to Return to Campus for details regarding the university’s current COVID-19 mitigation requirements.

Location

Pittsburgh, PA

Job Function

Program, Project and Operations Management

Position Type

Staff – Regular

Full Time/Part time

Full time

Pay Basis

Salary

More Information:

• Please visit “ Why Carnegie Mellon ” to learn more about becoming part of an institution inspiring innovations that change the world.
  
  
• Click here to view a listing of employee benefits
  
  
• Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran .
  
  
• Statement of Assurance