Payroll Manager (Financial Services Manager II)
- Employer
- Portland Community College
- Location
- Oregon, United States
- Salary
- Salary Not Specified
- Date posted
- Jan 27, 2023
View more
- Position Type
- Faculty Positions, Business & Management, Accounting & Finance, Administrative, Business & Administrative Affairs, Financial Affairs, Human Resources Administration
- Employment Level
- Administrative
- Employment Type
- Full Time
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Payroll Manager (Financial Services Manager II)
Requisition ID
req1625
Department
Payroll Administration
Campus
SY-Sylvania Campus
Employment Type
Administrative-Full Time
Best Consideration Date
For best consideration, apply by February 16, 2023; applications received after this date are not guaranteed a review
Position Summary
Portland Community College is seeking an experienced Payroll Manager. The Payroll Manager serves at the Sylvania Campus. This position will work in a hybrid (remote and on site) capacity.
Under the direction of the AVP of Finance, the Payroll Manager will be responsible for overseeing a payroll team and ensuring that payrolls are run successfully in a multi-state and multi-pay cycle environment. The position is responsible for all payroll system updates or changes and the testing of new or updated processes. This position serves as the final reviewer for all tax and employee pay issues including: quarterly reports, all payroll tax remittance and reconciliations including the 941, W-2 forms and PERS (Public Employees Retirement System) reports and final year-end tax reports.
Additional payroll staff include: Payroll Supervisor, Payroll Lead, Payroll Accountant and Payroll Specialists.
PCC Leadership Competencies:
• Actively works toward the elimination of racism and social oppression; utilizes culturally responsive practices and processes to achieve equitable outcomes; creates a sense of belonging and well-being for every student and employee.
• Analyzes systems, policies and practices, and commits to continuous program improvement through strategic use of culturally responsive data.
• Partners to solve problems, adapts communication and approaches, supports healthy conflict, and develops strong relationships with associated areas to advance institutional goals.
See the classification description for additional information: https://www.pcc.edu/hr/employment/management-jobs/fin-svcs-mgr2/
Candidate Profile
These qualifications, skills and abilities are critical for success in this position.
Throughout the screening process, you will be evaluated based on the demonstration of these qualifications.
• Knowledge and experience working in a union environment.
• Experience working with diverse academic, cultural, and ethnic backgrounds of community college students and staff.
• Experience managing and overseeing Payroll and the related accounting functions for a large-scale organization and coordinating operational dependencies with internal and external departments
• Demonstrated ERP experience (e.g. Banner, PeopleSoft, WorkDay, etc.) with payroll module administration and system updates. This includes adding and changing earnings, benefit and tax codes, and testing those updates, as well as system-wide upgrades. Additional experience with spreadsheets, databases and reporting tools, Argos, and Prophix or the ability to translate experience with other comparable systems.
• Demonstrated experience developing, testing, and implementing new and/or updated ERP and department processes in response to negotiated agreements on behalf of employees.
• Experience implementing and testing payroll-related system configurations using Banner or an equivalent ERP system.
• Demonstrated experience utilizing computer technology for communication, data gathering, and reporting activities in collaboration with applicable internal departments (such as HR, IT, Accounting, etc.)
• Experience managing processes and implementation relating to W-2s, PERS reporting, state and local taxes; working with PERS or other qualified retirement systems; processing required and voluntary payroll contributions to multiemployer pension programs and other third parties; and managing liabilities.
• Knowledge of payroll-related internal control processes and procedures; demonstrated experience developing and implementing internal processes and procedures, ensuring cross-training of staff, and monitoring staff compliance.
• Knowledge of legally required federal, state, and local tax law, social security contributions, and other payroll deductions.
• Demonstrated experience providing data and work papers for external auditors.
• Demonstrated experience managing complex in-house payroll administration with a high level of accuracy and ability to adjust internal controls and streamline operations to maintain accuracy.
• Knowledge of non-profit or governmental fund accounting systems and principles.
• Experience working with, following guidelines issued by, and maintaining affiliation with professional associations, such as the American Payroll Association, state payroll reporting groups, BOLI, and other professional affiliations.
Minimum Qualifications
To be considered, your application must demonstrate these minimum qualifications. (Experience is calculated based on the start and end dates you provide multiplied by the number of hours per week worked).
Bachelor’s degree in Business Administration, Accounting, Finance or related area (relevant experience may substitute for the degree requirement on a year-for-year basis).
Five (5) years progressively responsible, professional experience related to area of assignment, including two (2) years of experience supervising employees.
Position Grade
K
Starting Salary Expectations
Minimum $74,813 to range midpoint of $91,646. Placement will generally not exceed the mid-point, based on qualifications, experience, and internal equity.
Position Grade Salary Range
$74813 to $108478 Annual Salary
FTE
1
PCC Benefits
PCC offers a comprehensive benefit package designed to provide employees and their families, including domestic partners, with access to a broad range of benefit options. Includes Health, Dental, and Vision options, Group Life, Long-term Disability, Long-term Care, and Auto and Home Insurance programs.
PCC currently fully funds the Oregon Public Employees Retirement System (PERS/OPSRP) pension and contributes an additional 6% into the employee's Individual Account Program under PERS/OPSRP. After one year of management or confidential service, PCC also provides a 2% contribution to a 403(b) account for eligible management and confidential personnel. PCC offers a tax deferred annuity program and a deferred compensation program where employees may save additional pre-tax dollars for retirement.
Additionally, PCC provides a tuition waiver for you, your spouse/domestic partner, and dependent children under 24 years of age, as well as partial tuition reimbursement for full-time employees at other accredited institutions.
Paid Leave: (Pro-rated by FTE for Part-Time Employees)
- 14.67 hours of vacation leave per month
- 1 day of sick leave per month
- 11 holidays
- 3 additional personal leave days per year
For a complete list of PCC benefits, please visit http://www.pcc.edu/hr.benefits
View a complete list of PCC benefits .
Working Conditions and Physical Requirements
Work is generally performed in an office environment with frequent interruptions and irregularities in the work schedule. No special coordination beyond that used for normal mobility and handling of everyday objects and materials is needed to perform the job satisfactorily.
Background Check Required
Yes
Portland Community College complies with the Oregon Veterans' Preference in Public Employment law which provides qualifying veterans and disabled veterans with preference in employment. You will be given instructions during the application process to claim Veterans' Preference in the recruitment of this position, and to provide the documents required for verification of eligibility. Please do not send your documentation to the hiring manager directly. For verification of eligibility, please submit the following documentation:
Notice of the Availability of the Annual Security Report:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), you may view Portland Community College’s (PCC) most recent Annual Security Report (ASR) on the Department of Public Safety website. The ASR contains current security and safety-related policy disclosure statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information and resources, and drug and alcohol prevention programming. The ASR also contains crime statistics for Clery Act crimes which occurred on PCC properties for the last three calendar years. Paper copies of the ASR are available upon request at all Department of Public Safety offices.
Requisition ID
req1625
Department
Payroll Administration
Campus
SY-Sylvania Campus
Employment Type
Administrative-Full Time
Best Consideration Date
For best consideration, apply by February 16, 2023; applications received after this date are not guaranteed a review
Position Summary
Portland Community College is seeking an experienced Payroll Manager. The Payroll Manager serves at the Sylvania Campus. This position will work in a hybrid (remote and on site) capacity.
Under the direction of the AVP of Finance, the Payroll Manager will be responsible for overseeing a payroll team and ensuring that payrolls are run successfully in a multi-state and multi-pay cycle environment. The position is responsible for all payroll system updates or changes and the testing of new or updated processes. This position serves as the final reviewer for all tax and employee pay issues including: quarterly reports, all payroll tax remittance and reconciliations including the 941, W-2 forms and PERS (Public Employees Retirement System) reports and final year-end tax reports.
Additional payroll staff include: Payroll Supervisor, Payroll Lead, Payroll Accountant and Payroll Specialists.
PCC Leadership Competencies:
• Actively works toward the elimination of racism and social oppression; utilizes culturally responsive practices and processes to achieve equitable outcomes; creates a sense of belonging and well-being for every student and employee.
• Analyzes systems, policies and practices, and commits to continuous program improvement through strategic use of culturally responsive data.
• Partners to solve problems, adapts communication and approaches, supports healthy conflict, and develops strong relationships with associated areas to advance institutional goals.
See the classification description for additional information: https://www.pcc.edu/hr/employment/management-jobs/fin-svcs-mgr2/
Candidate Profile
These qualifications, skills and abilities are critical for success in this position.
Throughout the screening process, you will be evaluated based on the demonstration of these qualifications.
• Knowledge and experience working in a union environment.
• Experience working with diverse academic, cultural, and ethnic backgrounds of community college students and staff.
• Experience managing and overseeing Payroll and the related accounting functions for a large-scale organization and coordinating operational dependencies with internal and external departments
• Demonstrated ERP experience (e.g. Banner, PeopleSoft, WorkDay, etc.) with payroll module administration and system updates. This includes adding and changing earnings, benefit and tax codes, and testing those updates, as well as system-wide upgrades. Additional experience with spreadsheets, databases and reporting tools, Argos, and Prophix or the ability to translate experience with other comparable systems.
• Demonstrated experience developing, testing, and implementing new and/or updated ERP and department processes in response to negotiated agreements on behalf of employees.
• Experience implementing and testing payroll-related system configurations using Banner or an equivalent ERP system.
• Demonstrated experience utilizing computer technology for communication, data gathering, and reporting activities in collaboration with applicable internal departments (such as HR, IT, Accounting, etc.)
• Experience managing processes and implementation relating to W-2s, PERS reporting, state and local taxes; working with PERS or other qualified retirement systems; processing required and voluntary payroll contributions to multiemployer pension programs and other third parties; and managing liabilities.
• Knowledge of payroll-related internal control processes and procedures; demonstrated experience developing and implementing internal processes and procedures, ensuring cross-training of staff, and monitoring staff compliance.
• Knowledge of legally required federal, state, and local tax law, social security contributions, and other payroll deductions.
• Demonstrated experience providing data and work papers for external auditors.
• Demonstrated experience managing complex in-house payroll administration with a high level of accuracy and ability to adjust internal controls and streamline operations to maintain accuracy.
• Knowledge of non-profit or governmental fund accounting systems and principles.
• Experience working with, following guidelines issued by, and maintaining affiliation with professional associations, such as the American Payroll Association, state payroll reporting groups, BOLI, and other professional affiliations.
Minimum Qualifications
To be considered, your application must demonstrate these minimum qualifications. (Experience is calculated based on the start and end dates you provide multiplied by the number of hours per week worked).
Bachelor’s degree in Business Administration, Accounting, Finance or related area (relevant experience may substitute for the degree requirement on a year-for-year basis).
Five (5) years progressively responsible, professional experience related to area of assignment, including two (2) years of experience supervising employees.
Position Grade
K
Starting Salary Expectations
Minimum $74,813 to range midpoint of $91,646. Placement will generally not exceed the mid-point, based on qualifications, experience, and internal equity.
Position Grade Salary Range
$74813 to $108478 Annual Salary
FTE
1
PCC Benefits
PCC offers a comprehensive benefit package designed to provide employees and their families, including domestic partners, with access to a broad range of benefit options. Includes Health, Dental, and Vision options, Group Life, Long-term Disability, Long-term Care, and Auto and Home Insurance programs.
PCC currently fully funds the Oregon Public Employees Retirement System (PERS/OPSRP) pension and contributes an additional 6% into the employee's Individual Account Program under PERS/OPSRP. After one year of management or confidential service, PCC also provides a 2% contribution to a 403(b) account for eligible management and confidential personnel. PCC offers a tax deferred annuity program and a deferred compensation program where employees may save additional pre-tax dollars for retirement.
Additionally, PCC provides a tuition waiver for you, your spouse/domestic partner, and dependent children under 24 years of age, as well as partial tuition reimbursement for full-time employees at other accredited institutions.
Paid Leave: (Pro-rated by FTE for Part-Time Employees)
- 14.67 hours of vacation leave per month
- 1 day of sick leave per month
- 11 holidays
- 3 additional personal leave days per year
For a complete list of PCC benefits, please visit http://www.pcc.edu/hr.benefits
View a complete list of PCC benefits .
Working Conditions and Physical Requirements
Work is generally performed in an office environment with frequent interruptions and irregularities in the work schedule. No special coordination beyond that used for normal mobility and handling of everyday objects and materials is needed to perform the job satisfactorily.
Background Check Required
Yes
Portland Community College complies with the Oregon Veterans' Preference in Public Employment law which provides qualifying veterans and disabled veterans with preference in employment. You will be given instructions during the application process to claim Veterans' Preference in the recruitment of this position, and to provide the documents required for verification of eligibility. Please do not send your documentation to the hiring manager directly. For verification of eligibility, please submit the following documentation:
- Veterans: DD214
- Disabled Veterans: DD214 and Letter from the Department of VA
Notice of the Availability of the Annual Security Report:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), you may view Portland Community College’s (PCC) most recent Annual Security Report (ASR) on the Department of Public Safety website. The ASR contains current security and safety-related policy disclosure statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information and resources, and drug and alcohol prevention programming. The ASR also contains crime statistics for Clery Act crimes which occurred on PCC properties for the last three calendar years. Paper copies of the ASR are available upon request at all Department of Public Safety offices.
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