Grants and Contracts Administrator II

University of Idaho

Grants and Contracts Administrator II

Location: Moscow, Off Campus Location - remote options available depending on candidate

Division/College: University Research

Employee Category: Exempt

Pay Range: $50,500 or higher depending on experience and education

FTE: 1.0

Full/Part Time: Full Time

Position Summary:
Within the Office of Sponsored Programs (OSP), and under the supervision of the Grants and Contracts Administrator (GCA) Lead, the GCA II is responsible for sponsored project compliance in the Post Award area of responsible by completing assigned position duties. The GCA II ensures sponsored project compliance through organization, oversight, and analysis of their assigned sponsored project agreements, including a comprehensive analysis of terms and conditions, cited federal regulations, and compliance with university policy and procedure. The GCA II is responsible for agreement analysis, information dissemination, including certification from principal investigator(s), as well as award management through the life of the project. The GCA II supports the University's involvement in sponsored projects and programs funded by external sources by working with faculty, staff, and external stakeholders at the onset of a project to closeout. The GCA II is responsible for review and processing of all assigned grants and contracts, modifications, and requests for sponsor prior approval under university policy, agency guidance, and federal regulation. The GCA II provides training and technical expertise in all areas of research administration; assists with external training and presentation of materials to faculty and staff in the areas of grants, contracts, subcontracts, and other research related areas. The GCA II refers issues to the Office of Research Assurances to ensure compliance with federal regulations regarding animal, human, and biohazard work, and also works in tandem with the Sponsored Programs Administrators, Contract Review Unit, Cost Accounting Unit and Financial Unit to ensure university compliance.
Duties may include:

• Stewarding compliance for awarded sponsored.
• Serving as a liaison to sponsor contacts on agreement-related administrative questions and issues.
• Providing assistance, interpretation, and guidance to principal investigators (PIs), and other University employees to steward compliance with agreement and project requirements.
• Conducting research and analysis of new and existing agency requirements; making recommendations for implementation to unit lead
• Drafting, reviewing, editing, and submitting formal requests for sponsor prior approvals, and responding accordingly to all sponsor requests.
• Analyzing, assessing, and processing all modifications to existing agreements to ensure terms are acceptable under the above cited areas of relevance.
• Collecting, analyzing, interpreting, and documenting required information from the agreement, sponsor terms, federal regulations, etc.
• Reviewing, interpreting, and translating budget data from the sponsor format into the required university categories to establish accounting in the financial system.
• Entering and reviewing recorded data in the ERA system for upload into Banner.
• Identifying problematic terms and conditions and working with supervisor to resolve the issue.
• Assisting with updating process documentation for post award team.
• Delivering and participating in workshops and seminars.
• Maintaining records and metrics data.
• Organizing, prioritizing, and planning personal workload to meet deadlines.
• Other duties as assigned.

Minimum Qualifications:

• High School Diploma or equivalent

Experience:

• Experience in sponsored project management, administration, or support.
• With workload management.
• Interpreting, explaining, and applying laws, regulations, and policies relating to sponsored project management
• Serving as a liaison between internal and external entities and individuals in the coordination of activities and resolution of issues.
• Using standard word processing, spreadsheet and email software.
• Analyzing information from a variety of sources, identifying problems, defining alternatives and recommendations.

Preferred Qualifications:

• Bachelor’s degree in a related field (such as business administration, general studies, public administration) or equivalent experience in a sponsored project (research administration) post award support position.
• Knowledge of sponsored project (aka research administration) policies, regulations and administrative practices, preferably at an Institution of Higher Education.
• Knowledge of sponsored project budgeting guidelines and procedures, preferably at an IHE, non-profit, or federal entity.
• Knowledge of Federal regulations governing cost principals and research compliance for educational institutions.
• Knowledge of grant and contract administration processes and procedures, preferably those at the University of Idaho.
• Experience using the Banner database system, specifically the finance and human resource modules.
• Experience assisting internal customers with the translation of complicated policies, procedures, regulations and/or terms and conditions.
• Demonstrated experience with extrapolation in the use of a previous related solution, to resolve a separate unique problem.
• Demonstrated experience with managing multiple projects under tight deadlines, completing tasks with multiple interruptions and distractions.
• Demonstrated experience in communicating effectively both orally and in writing with a variety of constituents.
• Demonstrated experience in making sound decisions by applying policies and procedures and using available resources.
• Demonstrated experience in establishing and maintaining effective working relationships with supervisors, co-workers and the public.

Physical Requirements & Working Conditions:



Required Licensures, Certifications or other


Posting Number: SP003763P

Posting Date: 01/25/2023

Closing Date:

Open Until Filled: Yes

Special Instructions:
Preferential review of applications will begin on February 17, 2023. Please address required qualifications and any applicable preferred qualifications in the Letter of Qualification.

This position has the option of remote work, depending on final candidate.

Background Check: Applicants who are selected as final possible candidates must be able to pass a criminal background check.

To apply, please visit: jobs.uidaho.edu

EEO Statement
University of Idaho is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.



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