Equity and Equal Opportunity Specialist

Job Summary:

The Equity and Equal Opportunity Specialist in the Office of Equity and Equal Opportunity (“OEEO”) will be responsible for assisting with the creation and implementation of the University’s annual Affirmative Action Programs (“AAP”), compliance with applicable federal and state regulations and University policies, and provide high-level administrative support for the department.

The Equity and Equal Opportunity Specialist will support the OEEO’s mission of promoting fairness and justice, ensuring that each member of the Miami University community is and feels included, and will foster a diverse and welcoming environment that is equally accessible for all who live, learn, work and participate in activities at Miami University.

Duties/ Physical Demands:

Affirmative Action & Compliance (70%):
- Maintain the data collection and tracking of all employment-related activity (i.e. hires, promotions, lateral moves, etc.) for the AAPs; assist with preparing the data for upload into the AAP software system and the creation of the University’s annual AAPs.
- Review and approve position requisitions and hiring recommendations in the University’s applicant tracking system to ensure fairness and equity; place advertising with OEEO resources; work with departments/divisions, Human Resources ("HR") and/or Academic Personnel ("AcP") to resolve issues.
- Conduct applicant flow data (“AFD”) reviews on applicant pools for searches.
- Assist with the development of recruitment strategies and annual presentations for University and divisional leadership.
- Prepare data for required federal and state reports; certify affirmative action programs and respond to internal requests for affirmative action and equal employment opportunity information.
- Oversee compliance with Section 503 reminders and invitations for self-disclosure requirements.
- Provide guidance to departments/divisions regarding related federal/state/local regulations, University policies, and OEEO guidelines, and assists departments in solution delivery.
- Foster and maintain relationships with the HR, AcP, and other assigned department/division liaisons and representatives.
- Represent Miami University at local job fairs.
- Assist with investigative research and data preparation for analysis and reporting as needed.
- Assist OEEO staff in the development of training materials.

Administrative (30%) - may include, but is not limited to, the following:
- Oversee the budget and purchasing for the department.
- Serve as case management and online training administrator.
- Schedule search committee and harassment/discrimination prevention training and create online training courses.
- Maintain the OEEO webpage.
- Coordinate departmental travel and host office guests.
- Prepare reports, assist with investigative research, and respond to requests for information.
- Manage the labor law posters and supervise student employees.
- Open the office, greet visitors, and answer phones.
- Oversee records retention and public records requests.
- Serve as building point of contact and submit work orders.
- Organizes files and compiles physical copies of affirmative action plans.

Knowledge, Skills and Abilities:

Knowledge of office-related software.
- Excellent written and verbal communication skills.
- Excellent analytical skills.
- Excellent reasoning and organizational skills.
- Ability to pay attention to detail.
- Ability to make decisions based on complex information.
- Ability to manage highly sensitive and confidential information.
- Ability to complete projects in a timely manner and manage multiple priorities.
- Ability to work collaboratively with others and foster positive relationships.
- Ability to work evenings and weekends, as needed.
- Ability to travel for professional development opportunities.


Special Instructions to Applicants: 

Please include a resume, cover letter, and a list of three (3) professional references.

Diversity Statement: 

Miami University is committed to creating an inclusive and effective teaching, learning, research, and working environment for all.

For more information on Miami University’s diversity initiatives, please visit the Office of Institutional Diversity & Inclusion webpage. For more information on Miami University’s mission and core values, please visit the Mission and Core Values webpage.

EO/AA Statement/Clery Act:

Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from minorities, women, protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of age (40 years or older), color, disability, gender identity or expression, genetic information, military status, national origin (ancestry), pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices. Requests for reasonable accommodations for disabilities related to employment should be directed to ADAFacultyStaff@miamioh.edu or 513-529-3560.

As part of the University’s commitment to maintaining a healthy and safe living, learning, and working environment, we encourage you to read Miami University’s Annual Security & Fire Safety Report at: http://www.MiamiOH.edu/campus-safety/annual-report/index.html, which contains information about campus safety, crime statistics, and our drug and alcohol abuse and prevention program designed to prevent the unlawful possession, use, and distribution of drugs and alcohol on campus and at university events and activities. This report also contains information on programs and policies designed to prevent and address sexual violence, domestic violence, dating violence, and stalking. Each year, email notification of this website is made to all faculty, staff, and enrolled students. Written notification is also provided to prospective students and employees. Hard copies of the Annual Security & Fire Safety Report may be obtained from the Miami University Police Department at (513) 529-2223.

Labor Law Posters for Applicants:

Miami University is committed to providing up-to-date information from the Department of Labor to our applicants for employment. Here, you will find links to the current information regarding the Family and Medical Leave Act (FMLA), Equal Employment Opportunity (EEO), and the Employee Polygraph Protection Act (EPPA).

Benefits Eligible: Yes