Associate Director, Facilities Planning (Space Planning
- Employer
- University of Pennsylvania
- Location
- Pennsylvania, United States
- Salary
- Salary Not specified
- Date posted
- Jan 25, 2023
View more
- Position Type
- Administrative, Business & Administrative Affairs, Facilities Management & Physical Plant
- Employment Level
- Administrative
- Employment Type
- Full Time
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Associate Director, Facilities Planning (Space Planning & Operations)
University Overview
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn's vaccine requirements, visit the Penn COVID-19 Response website for the latest information.
Posted Job Title
Associate Director, Facilities Planning (Space Planning & Operations)
Job Profile Title
Associate Director C
Job Description Summary
The Associate Director, Facilities Planning, provides vital space planning and pre-design expertise to structure and manage the programming and physical planning of capital construction projects to meet the Perelman School of Medicine space needs. Reporting to the Senior Associate Director, Facilities Planning, and working closely with the Senior Director, Program & Facilities Planning, the Associate Director will interface with research, academic, and administrative stakeholders at all levels to develop programming and space planning scenarios for a broad range of capital and strategic planning initiatives ranging from new buildings to modest office renovations. Additionally, the Associate Director will develop facility programming and planning analysis, recommending appropriate allocation of facilities resources, and implementing facilities initiatives in support of the School's mission. This position is considered “essential.”
Job Description
Education and Experience: Bachelor of Architecture, Facilities Management, or related technical field and three to five years' experience in the planning and design of research facilities or similar design renovation/construction projects of medium size or equivalent combination of education and work experience required.
Preferred: Five to seven years' experience in the planning and design of Research or Healthcare, preferably in a medical school or academic environment.
Licensure as a Registered Architect or Certification as a Facilities Management Professional by the International Facilities Management Association is preferred.
Job Knowledge and Personal Skills: This position requires
- Excellent written and oral communication skills. Must be accurate and precise, organized, and willing to follow procedures/regimen
- Ability to manage concurrent projects while meeting project deadlines and navigating a political landscape with internal and external stakeholders and ability to achieve project objectives on multiple, complex planning projects running simultaneously
- Accountability, self-awareness, and resilience, valuing differences. Strong critical thinking and problem-solving skills. Ability to manage conflict and ambiguity, flexible enough to adapt to shifting priorities. Nimble learning and self-development skills. Ability to work in a collaborative environment and instill trust with supervisor, peers, and constituents
- Outstanding organizational skills with an inclusive perspective. Must understand commitment to client service and working in a diverse, collaborative, and professional environment. Must be a self-motivated professional who can work independently. Ability to work with a team, build relationships, and interact effectively with diverse stakeholder groups is required. Ability to effectively manage time, prioritize deliverables, and organize workload
Additional Technical Requirements:
- Dynamic and tech-savvy. Proficient with MS Office Suite (MS Project, PowerPoint, & Excel), Auto CAD (Revit proficiency is preferred), and Bluebeam Revu. Prefer advanced proficiency with MS Excel including ability to sort, merge, and filter data, create pivot tables, use macros functions, lookup functions, and conditional statements/formulas
- Ability to learn new facilities management- and database-driven software applications such as SQL Server and Tririga
- Working knowledge of building codes/standards and the application thereof
SPECIAL REQUIREMENTS:
The Perelman School of Medicine is a multi-building research and teaching complex with emphasis on biomedical research. As such, and to ensure successful fulfillment of its mission (research and education), the School Community requires a much higher level of support service delivery than usually experienced in a typical academic environment. Problems that would be mere annoyances in some facilities have the potential of destroying thousands of dollars and months or years of often-irreplaceable work. The Department of Space Planning & Operations is responsible for coordinating and assuring uninterrupted delivery of the necessary utility and other support services.
The above statement is included in this position description in an attempt to provide the reader with an understanding of:
1) The responsibilities of this Office;
2) The importance to both the School and the University of the work performed; and
3) The stress and pressure placed upon employees by the emergency situations to which they must repeatedly respond.
4) All employees of the Space Planning & Operations department are considered to be “essential.”
Job Location - City, State
Philadelphia, Pennsylvania
Hybrid Eligible - This position is eligible for a hybrid work schedule with a work week divided between working onsite and working remotely.
Department / School
Perelman School of Medicine
Pay Range
$51,824.00 - $78,096.00
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.
Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
University Benefits
- Health, Life, and Flexible Spending Accounts: Penn
offers comprehensive medical, prescription, behavioral health,
dental, vision, and life insurance benefits to protect you and your
family's health and welfare. You can also use flexible spending
accounts to pay for eligible health care and dependent care
expenses with pre-tax dollars.
- Tuition: Take advantage of Penn's exceptional tuition
benefits. You, your spouse, and your dependent children can get
tuition assistance here at Penn. Your dependent children are also
eligible for tuition assistance at other institutions.
- Retirement: Penn offers generous retirement plans to
help you save for your future. Penn's Basic, Matching, and
Supplemental retirement plans allow you to save for retirement on a
pre-tax or Roth basis. Choose from a wide variety of investment
options through TIAA and Vanguard.
- Time Away from Work: Penn provides you with a
substantial amount of time away from work during the course of the
year. This allows you to relax, take vacations, attend to personal
affairs, recover from illness or injury, spend time with
family—whatever your personal needs may be.
- Long-Term Care Insurance: In partnership with Genworth
Financial, Penn offers faculty and staff (and your eligible family
members) long-term care insurance to help you cover some of the
costs of long-term care services received at home, in the community
or in a nursing facility. If you apply when you're newly hired, you
won't have to provide proof of good health or be subject to
underwriting requirements. Eligible family members must always
provide proof of good health and are subject to
underwriting.
- Wellness and Work-life Resources: Penn is committed to
supporting our faculty and staff as they balance the competing
demands of work and personal life. That's why we offer a wide
variety of programs and resources to help you care for your health,
your family, and your work-life balance.
- Professional and Personal Development: Penn provides an
array of resources to help you advance yourself personally and
professionally.
- University Resources: As a member of the Penn community,
you have access to a wide range of University resources as well as
cultural and recreational activities. Take advantage of the
University's libraries and athletic facilities, or visit our
arboretum and art galleries. There's always something going on at
Penn, whether it's a new exhibit at the Penn Museum, the latest
music or theater presentation at the Annenberg Center, or the Penn
Relays at Franklin Field to name just a few examples. As a member
of the Penn community, you're right in the middle of the
excitement—and you and your family can enjoy many of these
activities for free.
- Discounts and Special Services: From arts and
entertainment to transportation and mortgages, you'll find great
deals for University faculty and staff. Not only do Penn arts and
cultural centers and museums offer free and discounted admission
and memberships to faculty and staff. You can also enjoy
substantial savings on other goods and services such as new cars
from Ford and General Motors, cellular phone service plans, movie
tickets, and admission to theme parks.
- Flexible Work Hours: Flexible work options offer
creative approaches for completing work while promoting balance
between work and personal commitments. These approaches involve use
of non-traditional work hours, locations, and/or job
structures.
- Penn Home Ownership Services: Penn offers a forgivable
loan for eligible employees interested in buying a home or
currently residing in West Philadelphia, which can be used for
closing costs or home improvements.
- Adoption Assistance: Penn will reimburse eligible
employees on qualified expenses in connection with the legal
adoption of an eligible child, such as travel or court fees, for up
to two adoptions in your household.
To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay
To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/AnatomyChemistry-Building/Associate-Director--Facilities-Planning--Space-Planning---Operations-_JR00066415-1
jeid-72d9e6582909204e8ea6c98dea36c129
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