Human Resources Technician

Human Resources Technician


Priority consideration deadline is Friday, February 10, 2023.

To complete your application click here.



GENERAL PURPOSE: Under the direction of the Human Resources Associate Director, assists with the administrative tasks of the Human Resources department to include Associated Students' full- and part-time recruitment, onboarding, employee relations, confidential records retention, reporting of statistical data to support student success, internship opportunities and various other human resources functions.



ESSENTIAL DUTIES & RESPONSIBILITIES



Primary Functions

• Under the direction of the Human Resources Associate Director, coordinates the recruitment of part-time student hiring process with hiring supervisors to include job postings, application distribution, correspondence with applicants and background screenings
• Assists with full-time job recruitment postings, including correspondence, documentation retention, creation of recruitment panel materials and interview scheduling
• Maintains confidential employee personnel records including HRIS
• Assists with the tracking of full-time staff end of introductory periods
• Assists with the tracking of full-time staff performance evaluations
• Assists with the data entry and tracking of 360 feedback process
• Supports the Human Resources Associate Director in the creation, implementation and administration of the HR Student Success Program including learning outcomes, online surveys, comparative statistical data, student training tracking and supervisor training
• Assists in the coordination of internship opportunities between A.S. departments and University departments
• Assists in the planning, coordination and execution of A.S. staff events; including room reservations, catering, vendor coordination and set-up
• Assists with Newsletter: coordinating articles, reviews/writes
• Updates A.S. Professional Development & Employee Relations calendar annually and periodically as needed
• Updates, maintains and distributes staff databases and contact lists including the A.S. Personnel Directory and SDSU Directory

• Performs other human resources related duties, responsibilities and projects as assigned

Administration

• Works with Aztec Student Union and/or Viejas Arena to reserve meeting rooms as needed
• Assists in booking travel and completing necessary travel forms as needed and when back up is needed
• Processes monthly Purchase Card (credit card) statements for Business Services staff
• Utilizes Google Email and Calendar
• Creates reports/presentations utilizing Windows 10, Microsoft Excel, Word and PowerPoint as required/needed
• Composes memorandums/letters as needed
• Delivers documents to University departments as well as other A.S. departments
• Works with Accounting department to ensure all Business Services fixed assets are maintained and controlled
• Supports Associate Director of Business Operations in benefits administration, particularly during open enrollment.

Customer Service and Collaboration

• Ensures excellent customer service is provided to applicants, candidates and new hires at all times
• Establishes and maintains positive working relationships with department Payroll Liaisons
• Establishes and maintains positive working relationships with various A.S. departments, University departments and outside vendors
• Responds to general human resources questions from employees, students, applicants, and various outside vendors

Safety

• Ensures all operations are conducted with safety of staff and customers as first priority, and in accordance with the Injury and Illness Prevention Plan and other safety policies
• Adheres to Associated Students' Code of Safe Practices
• Reports accidents to supervisor and reviews changes required to avoid reoccurrence Ensures completion proper documentation is completed for each accident (employee and/or non-employee) and forwards to supervisor
• Reports maintenance problems and/or broken and unsafe equipment to the appropriate party immediately

Minimum Requirements


QUALIFICATIONS

Minimum & Preferred Requirements

Education:

• Four-year degree in a job-related field from an accredited college or university required with preferred major coursework in human resources, business administration, or public administration

Experience:

• One year of experience in general office/clerical work required, two-three years preferred

Trainings:

• Must complete Computer Security Awareness training within 30 days of hire
• Must complete Gender Awareness Training within 30 days of hire
• Must complete Anti-Harassment Training within 30 days of hire

PERFORMANCE EXPECTATIONS

• Must be able to work with confidential items and understand the importance of confidentiality in project work
• Must be capable of maintaining positive working relationships with staff and customers
• Must be able to exercise tact and exhibit sound professional judgment
• Strong organizational skills required. Must be able to follow oral and written directions and follow projects through to completion
• Must be professional and courteous at all times
• Must be able to work well with different work styles
• Must be able to work efficiently and show initiative
• Must be able to work independently and on multiple projects at once

KNOWLEDGE, SKILLS & ABILITIES

• Excellent interpersonal skills; ability to relate and communicate effectively with a diverse population of students, staff, faculty, colleagues and guests
• Must have strong English language skills and the ability to read, write and verbally communicate at a level appropriate to the duties of the position
• Ability to operate a computer, proficiency with Microsoft Office Suite (i.e. Word, Excel, PowerPoint) and ability to learn and utilize new software programs
• Ability to gather and organize data, draw logical conclusions and discern implications
• Well organized, ability to effectively multi-task, ability to prioritize work, problem solve, make decisions and meet scheduled deadlines under pressure
• Ability to maintain high level of confidentiality
• Ability to handle multiple tasks simultaneously

COMPENSATION

Starting range: $21.79 - $24.04 per hour



SCHEDULE & WORKING CONDITIONS



This is a regular, full-time position with expected hours of Monday through Friday, 8 a.m. to 4:30 p.m.



WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.



General office environment. Work is generally sedentary in nature, but may require standing and walking around campus. The working environment is generally favorable. Lighting and temperature are adequate, and there are no hazardous or unpleasant conditions caused by noise, dust, etc. Work is generally performed within an office environment, with standard office equipment available.



PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.



This position requires the individual to spend long hours sitting and using office equipment and computers. This person will also spend time filing and have to do some lifting of supplies and materials from time to time, including banker boxes and files.





RELATIONSHIPS

Inside the Organization:

• Reports to the Human Resources Associate Director
• Works closely and collaborates with Risk Management Coordinator
• Gives daily direction to Human Resources Student Assistant(s)
• Works closely with HR Team including Associate Executive Director, Payroll Manager, Payroll Technician and Payroll Assistant
• Interacts with Office Supervisors/Payroll Liaisons
• Interacts with A.S. Management and Hiring Supervisors

EMPLOYMENT CATEGORY: Full-Time, Non-Exempt, Hourly, Grade 4



A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered this position with Associated Students. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current Associated Students employees who apply for the position.




To apply, visit https://cta.cadienttalent.com/index.jsp?POSTING_ID=99886948554&locale=en_US&SEQ=jobDetails&applicationName=AssociatedStudentsofSanDiegoStateUniversityFTReqExt




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