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Sr. Academic Personnel Analyst

Employer
University of California Santa Cruz
Location
California, United States
Salary
Salary Not specified
Start date
Jan 25, 2023

View more

Position Type
Administrative, Student Affairs, Student Activities & Services
Employment Level
Administrative
Employment Type
Full Time


Sr. Academic Personnel Analyst



Location: Santa Cruz
Job ID: 47521

JOB POSTING

Please note: For full consideration for an interivew, all applicants are required to provide responses to the 3 questions below. It is highly recommended that you merge ALL your application materials into one document and attach as your resume.

1) How have you demonstrated your understanding of the particular diversity and equity related issues and needs in higher education or in your professional field? 
2) Provide examples of your past contributions to diversity, equity, and inclusion. 
3) Discuss your vision for how you might support existing dimensions of or make expanded contributions to diversity, equity, and inclusion in the position for which you are applying.  

 

NOTIFICATIONS

UC Vaccination Policy: With limited exceptions, COVID-19 vaccinations are required for Covered Individuals under the Policy. Covered Individuals include all employees, students, or trainees who physically access a University facility or program in connection with their employment, appointment, or education/training.

Covered Individuals do NOT include employees who work 100% remotely with NO expectation that they will physically access any University location or program at ANY time. If 100% remote work ends, the employee is subject to policy.

 

INITIAL REVIEW DATE (IRD)

UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.

The IRD for this job is: 02-01-2023

 

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

 

DEPARTMENT OVERVIEW

The Academic Personnel Office is a unit with the Division of Academic Affairs. As a division, we are committed to the ongoing work of building an inclusive and supportive community, where we collaborate to achieve shared goals. We seek to attract and develop a diverse workforce who will support these goals, support our increasingly diverse faculty, staff, students, and community members, and contribute to equity across our institution. 
 
The Academic Personnel Office provides guidance and support that contributes directly to informed decision-making affecting academic personnel matters at UC Santa Cruz.
 
The mission of the Academic Personnel Office is to facilitate the recruitment, appointment, advancement, and retention of the most qualified and diverse faculty and academic appointees possible. The Academic Personnel Office provides leadership and oversight of academic policy and procedures in a manner that supports the overall academic goals and objectives of the Administration and the Academic Senate consistent with the campus Principles of Community.

 

JOB SUMMARY

This position is part of a team of analysts that work collaboratively to provide high-level analytical support to the campus administration and divisional academic human resources coordinators. Under direction of a designated unit manager, the incumbent will perform complex duties associated with one of the following areas:
  1. Academic Recruitment 
  2. Academic Advancement
  3. Compensation, Reporting and Project Management

Offers for a particular area of work will be based on the candidate's experience, strengths, and interests.

 

APPOINTMENT INFORMATION

Salary Information: Salary Range: $82,300 to $100,000, Salary commensurate with skills, qualifications and experience

No. of Positions:  3

Benefits Level Eligibility:  Full benefits

Schedule Information:
  • Full-time, Fixed
  • Percentage of Time: 100%, 40 Hours per Week
  • Days of the Week: Mon-Fri
  • Shift Includes: Day

Employee Classification: This is a Career appointment

Job End Date: None

Work Location: May be negotiable (hybrid, remote, or on campus)

Union Representation: Non-Represented

Job Code Classification: ACAD HR ANL 3 (007715)

Travel:  Never or Rarely

 

JOB DUTIES

80% - ACADEMIC PERSONNEL PRIMARY RESPONSIBILITIES
  • Analyzes and interprets system-wide and campus policies, academic personnel procedures and practices, and collective bargaining agreements and provides strategic advice on these topics to campus constituents, which may include the Campus Provost/Executive Vice Chancellor, Chancellor, divisional academic personnel staff, departmental staff, and academic employees.
  • Participates in policy review and development of both campus and UC-wide policies; assists with campus implementation, including drafting/editing new or revised policies and policy-related documents.
  • Keeps abreast of new and changing practices related to academic employees.
  • Prioritizes work assignments, conducts research and data analysis, and helps develop resulting recommendations on assigned projects.
  • Duties will include responsibility for one of the three areas of special focus below.
  • ACADEMIC PERSONNEL AREAS OF SPECIALIZATION
  • Academic Recruitment
    • Coordinates the academic search process, including placement of ads, drafting of search plans, and review of recruitment documentation in support of the Academic Recruitment team. Ensures that academic recruitment efforts comply with federal and state laws, systemwide policies, and local procedures governing Equal Employment Opportunity/Affirmative Action. In collaboration with the Office for Diversity, Equity, and Inclusion and Equity and Equal Protection office, consults with and educates management on affirmative action matters, advancing faculty diversity initiatives, and related policies and procedures.
  • Academic Advancement
    • Analyzes academic personnel review files under the authority of the Campus Provost/Executive Vice Chancellor and Chancellor for conformance with academic personnel policy and procedures and collective bargaining agreements. Supports Academic Advancement team with knowledge/involvement in relevant academic personnel systems (DivData, OATS).
  • Compensation, Reporting and Project Management
    • Analyzes academic personnel data in support of payroll, time and attendance, and wage implementations. Creates reports and models in support of compensation programs. Reviews and ensures compliance with FLSA standards and government mandates. Provides support for payroll and time and attendance systems. Coordinates, supports, and participates in system-wide projects, including enhancements to current payroll systems as well as implementation of new systems and business processes.

20% - ACADEMIC PERSONNEL GENERAL
  • Participates in various system-wide, campus, divisional, and unit meetings or trainings; makes or arranges for presentations; produces summaries of policy/procedural decisions or clarifications; and follows-up on action items.
  • Participates in the development of training materials to be provided to designated client groups on academic personnel/human resources related topics.
  • Other duties as assigned in support of the unit.

 

REQUIRED QUALIFICATIONS
  • Bachelor's degree and / or equivalent experience and /or training.
  • Thorough knowledge of and ability to apply / interpret policies, union contracts, administrative procedures and practices.
  • Excellent critical and innovative thinking skills to address complex issues, develop recommendations and present nuanced analyses.
  • Demonstrated experience in and ability to research, analyze, and compare and contrast complex data information.
  • Demonstrated ability to exercise good judgment and discretion in handling confidential information.
  • Organizational and time management skills sufficient to set priorities, coordinate and complete a number of competing assignments within established deadlines.
  • Excellent interpersonal skills with the ability to establish and maintain cooperative working relationships with diverse groups of internal and external constituencies using insight, tact, and diplomacy to facilitate reasonable outcomes in a manner that supports and advances the campus Principles of Community in all activities.
  • Excellent customer service skills.
  • Demonstrated ability to work effectively as a member of a team.
  • Effective verbal communication skills.
  • Writing skills sufficient to prepare concise, logical and grammatically correct work.
  • Self-motivated with the ability to work independently.
  • Experience using standard computing tools, including Microsoft and Google suites sufficient to organize, analyze, and report data, and to coordinate and track projects.
  • Ability to quickly learn and utilize new technology and applications.
  • Demonstrate an understanding of the diversity and equity related issues and needs in higher education or in a professional field.
  • Math skills sufficient to calculate payments accurately.

 

PREFERRED QUALIFICATIONS
  • Thorough knowledge of UC academic personnel policies, union contracts, administrative procedures and practices.
  • Experience working in a higher education organization.
  • Knowledge of a human resources management system (HRMS) and /or other related business software programs and systems (e.g., UCPath, DivData, UCRecruit).

 

SPECIAL CONDITIONS OF EMPLOYMENT
  • Selected candidate will be required to pass a pre-employment criminal history background check.
  • Ability to work long periods of time at a computer with or without accommodation.
  • Since work location may be negotiable (hybrid, remote, or on campus) one of the following will be required:
    • Must be able to work remotely from a home office and be able to fulfill requirements of the UCSC telecommuting agreement.
    • Will be required to work primarily on campus, with periods of remote work possible based on operational needs, and be able to fulfill requirements of the UCSC telecommuting agreement.
    • Will be required to work a hybrid work schedule, days of the week and number of days to be determined, and be able to fulfill requirements of the UCSC telecommuting agreement.
  • Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
  • Ability to maintain appearance and conduct suitable for working in a professional setting.
  • The University of California has implemented a COVID-19 Vaccination Policy covering all employees. To be compliant with the policy, covered employees must submit proof of vaccination or have an approved exception or deferral, eight (8) weeks from date of hire.
  • Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.

 

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

 

HOW TO APPLY

Attach your resume and cover letter when applying for this job opening. Do not attach any documents to 'My Activities'. Visit our How to Apply tutorial for detailed instructions on our applicant process.

 

EEO/AA

The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.

ADDITIONAL INFORMATION
Please note: For full consideration for an interivew, all applicants are required to provide responses to the 3 questions below. It is highly recommended that you merge ALL your application materials into one document and attach as your resume.

1) How have you demonstrated your understanding of the particular diversity and equity related issues and needs in higher education or in your professional field? 
2) Provide examples of your past contributions to diversity, equity, and inclusion. 
3) Discuss your vision for how you might support existing dimensions of or make expanded contributions to diversity, equity, and inclusion in the position for which you are applying.  



APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS
View full job description and access on-line application:
https://careerspub.universityofcalifornia.edu/psp/ucsc/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=11&JobOpeningId=47521&PostingSeq=1

To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.



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