Degree Audit Manager

Degree Audit Manager

Job no: 531061

Work type: Officer of Administration

Location: Eugene, OR

Categories: Administrative/Professional, Administrative/Office Support, Business Administration/Management, Planning/Project Management

Department: Office of the Registrar
Appointment Type and Duration: Regular, Ongoing
Salary: $54,000 - $57, 000 per year
Compensation Band: OS-OA05-Fiscal Year 2022-2023
FTE: 1.0

Application Review Begins

February 7, 2023; position open until filled

Special Instructions to Applicants

In addition to the online form, please submit a resume, a cover letter, and names and contact information for three professional references. We will not contact references unless you are a finalist for the position.

We encourage you to apply even if you are uncertain whether you meet all the preferred qualifications, and we encourage you to use your cover letter to tell us how you meet the minimum qualifications with transferrable or equivalent experience.

Department Summary

The Division of Student Services and Enrollment Management advances the University of Oregon's tradition of excellence by enrolling and retaining high-achieving scholars from Oregon, across the country, and around the world. We work on behalf of prospective students, current students, and their families through each phase of the enrollment process: the college search, admission, registration, financial aid, matriculation, transition, and onward to graduation.

The Office of the Registrar is responsible for academic and classroom scheduling, student registration, enrollment verification, grading, academic records maintenance, transfer credit articulation, degree audits, monitoring undergraduate general education requirements, degree awarding, course evaluations, student data/statistical analysis, veterans' benefits compliance and administration, FERPA compliance, and transcript services. These responsibilities, assignments, and services are completed within institutional policies and standards as well as related state and federal laws and regulations.

Position Summary

The Degree Audit Manager reports to the Senior Assistant Registrar for Scheduling, Curriculum, and Catalog. The Degree Audit Manager is responsible for overseeing the degree audit system, soon to be Ellucian's Degree Works, at the University of Oregon. The degree audit is the primary tool that students, staff, and faculty use to track a student's degree progress including all university and program requirements. The Degree Audit Manager will support Degree Works, serve as a liaison between the Registrar's Office and Information Services, develop reports, and manage and participate in special projects to improve systems.

The person in this position will serve as the degree audit expert for the campus. They will provide consultation and feedback to campus stakeholders on functional and technical aspects of the degree guide including ensuring compliance with university guidelines, policies, and standards. They will oversee the processing of exception requests and respond to queries about routine and non-routine changes to the degree audit. The manager will thoroughly test new degree audit features and upgrades and will troubleshoot errors in the degree guide.

The Degree Audit Manager will work with the Catalog and Curriculum Manager in navigating and reviewing institution and curriculum policy changes for consistency and accuracy. Additionally, the Degree Audit Manager will work in close cooperation with other university administrative areas including the Division of Undergraduate Education and Student Success and all academic departments. They will have the authority to act on the Senior Assistant Registrar's behalf in establishing methods for implementing new policies and procedures with regard to the degree audit.

The Degree Audit Manager is a vital part of the Academic Scheduling and Curriculum team and will help foster equity and inclusion by contributing to a welcoming, safe, and respectful work environment. In addition, this position also collaborates with other members of the Office of the Registrar and campus partners to support Scheduling and Curriculum activities as needed.

Minimum Requirements

• Bachelor's degree or equivalent experience.
  
• Three years of experience in office administrative management, with two years in a university setting.
  
• Three years of experience with an integrated records system.
  
• Experience with report preparation and presentation.
  
  Professional Competencies
  
  
• Ability to collaborate effectively within the Office of the Registrar and with other university departments.
  
• Ability to provide outstanding customer service to a diverse customer base.
  
• Ability to work under pressure and with faculty, department administrators, and others in a professional manner.
  
• Ability to evaluate and explain complex academic rules and curriculum.
  
• Ability to lead training or workshops for diverse audiences.
  
• Commitment to working effectively with individuals from diverse backgrounds, in support of an inclusive and welcoming environment.
  
  Preferred Qualifications
  
  
• Master's degree.
  
• Experience with curricular processes.
  
• Working knowledge of catalog management (CourseLeaf or similar) software.
  
• Working knowledge of degree audit (Degree Works or similar) software.
  
• Experience building and running reports in an integrated data reporting system.
  
• Experience acting autonomously, including being the primary contact for a project.
  
  FLSA Exempt: Yes
  
  All offers of employment are contingent upon successful completion of a background inquiry.
  
  University of Oregon students and employees are required to be vaccinated against COVID-19. For additional information see: https://hr.uoregon.edu/uo-covid-19-vaccination-requirement-employee-process.
  
  The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.
  
  The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.
  
  UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.
  
  In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.
  
  
  
  To apply, visit https://careers.uoregon.edu/en-us/job/531061/degree-audit-manager
  
  
  
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