Event Production Manager

DePauw University is an Equal Employment Opportunity Employer: Women, members of underrepresented groups, and persons with disabilities are encouraged to apply.

All employees of DePauw University must be vaccinated against COVID-19 or request a religious, medical, or philosophical exemption.

Position will remain open until filled.

This position may evolve as the new Creative School is launched.

Please go to University Profile for more information about DePauw.

POSITION SUMMARY

The Event Production Manager is the front facing representative for Green Center Events. This position is responsible for front-of-house, backstage, and box office management for performing arts events, as well as planning and executing performing arts events. This role is also responsible for executing the marketing plan for School of Music and Theatre events. The Event Production Manager oversees the ongoing care and maintenance of the piano inventory and the long-term planning for spaces and equipment.

This position may evolve as the Creative School is launched.

ESSENTIAL FUNCTIONS

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Essential Functions Statement(s)

Marketing

• In collaboration with the Director of Production, develop and execute a plan for marketing and publicity for Green Center events in collaboration with primary stakeholders.
• Oversee and/create marketing deliverables including poster design, mailers, print and social media ads, radio promo's, and email outreach.
• Collaborate with artistic collaborators; directors, university staff, student staff, and others as needed, for performing arts marketing needs.
• Maintain online calendars and mailing lists for event marketing.

Front of House

• Hire, train, evaluate, and supervise work-study staff for ushering, stage managing and box office operation. Oversee timecards for all production work-study students.
• Establish and maintain staffing schedule.
• Maintain the event ticketing software and website.
• Manage and audit the Green Center Box Office. Set work schedules, policies, and supervise a Box-Office work-study staff of 10-15 students.
• Manage front and back of house, as assigned. Set work schedules, policies, and supervise a front and back of house work-study staff of approximately 50 students.
• Monitor work study and box office budgets.

Production Management

• Collaborate on large-scale events (summer camps, workshops, institutes, etc.), as assigned, by preparing performance and rehearsal venues and overseeing set-up, tear-down, performer needs, and use of space. This may necessitate working weekday, evening, and weekend events.
• Manage Green Center for the Performing Arts events, as assigned, by preparing venues, communicating with performers re: needs, etc. This may necessitate working weekday, evening, and weekend events.
• Develop a weekly plan for event setups, technical needs, and staffing in conjunction with the Director of Production.
• Monitor all event setup and technical requests, and delegate as appropriate.
• Monitor spaces to make sure setups and crowd control meet with fire safety standards.

Artist Management

• Assist in arranging lodging, transportation, catering, and itineraries for visiting artists.
• Provide on-site support for guest artists, including hospitality and technical needs.

Equipment Management

• Assist in setting long term goals for spaces and equipment with the Director of Production and ensuring that the timeline and benchmarks are met.

Administrative

• Oversee event tracking and student attendance in Campus Labs to support the School of Music recital attendance requirements and the Gold Commitment
• Assist with room booking for the Green Center.
• Assist the Director of Production in contract creation and execution.
• Maintain the Performing Arts Production Staff project management software.
• Collaborate with the Director of Production to set priorities.
• Advise on season calendar development.

Other duties as assigned.

POSITION QUALIFICATIONS

Competency Statement(s)

• Accountability - Ability to accept responsibility and account for his/her actions.
• Adaptability - Ability to adapt to change in the workplace.
• Assertiveness - Ability to act in a self-confident manner to facilitate completion of a work assignment or to defend a position or idea.
• Coaching and Development - Ability to provide guidance and feedback to help others strengthen specific knowledge/skill areas.
• Communication, Oral - Ability to communicate effectively with others using the spoken word.
• Communication, Written - Ability to communicate in writing clearly and concisely.
• Diversity Oriented - Commitment to valuing a variety of different experiences, encouraging input and collaboration from campus stakeholders, including being mindful of experiences related, but not limited to: age, gender, race, ethnicity, religion, socio-economic status, LGBTQ, and/or job type.
• Interpersonal - Ability to get along well with a variety of personalities and individuals.
• Management Skills - Ability to organize and direct oneself and effectively supervise others.
• Negotiation Skills - Ability to reach outcomes that gain the support and acceptance of all parties.
• Judgment - The ability to formulate a sound decision using the available information.
• Organized - Possessing the trait of being organized or following a systematic method of performing a task.
• Project Management - Ability to organize and direct a project to completion.
• Resource Management (People & Equipment) - Ability to obtain and appropriate the proper usage of equipment, facilities, materials, as well as personnel.
• Time Management - Ability to utilize the available time to organize and complete work within given deadlines.

Education: Bachelor's degree from an accredited college or university required; degree or comparable experience in music or theatre preferred.

Experience : Experience in Marketing, Box Office management or ticket sales desired. Experience in performance and/or artist contracting/management preferred.

Communication/Language: Basic: Ability to read, listen to and comprehend simple instructions, short correspondence, and memos. Ability to write and communicate simple correspondence.

Math Ability: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

Computer Skills: Microsoft Office Suite, Google Calendar and Google Apps, and Online Data Entry. Experience with online ticketing systems is desirable.

Other Requirements:

• Extensive organizational skills.
• Must be available on some nights and weekends as events occur.