Sr. Buyer/Procurement Specialist
- Employer
- Princeton University
- Location
- New Jersey, United States
- Salary
- Salary Not specified
- Date posted
- Jan 25, 2023
View more
- Position Type
- Administrative, Business & Administrative Affairs, Financial Affairs
- Employment Level
- Administrative
- Employment Type
- Full Time
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Sr. Buyer/Procurement Specialist
US-NJ-Princeton
Job ID: 2023-16320
Type: Full-Time
# of Openings: 1
Category: Financial Services and Procurement
Princeton University
Overview
Princeton University’s Office of Finance and Treasury seeks an accomplished procurement specialist for a position in the central Procurement Services function. This role requires an influential and capable individual who can exercise good judgment, collaborate effectively, and drive process improvements across the Source-to-Pay (S2P) lifecycle while balancing the demanding and challenging requirements of a dynamic, world class education and research institution. The procurement specialist employs a consultative approach, collaborating with campus partners to educate, guide, and influence best practices. The individual in this role is expected to exercise high levels of judgment, wisdom, and initiative to enhance value, minimize risk, and expand the use of diverse suppliers. In support of campus partners and procurement category managers, this role leads sourcing events for goods and services, negotiates and executes contracts, and enhances the user procurement experience. Finally, this role is the escalation point for campus department buyers, managers, suppliers, and internal Finance and Treasury stakeholders. The ability to resolve a wide range of issues across the S2P lifecycle in a collaborative and courteous manner requires high levels of both technical and interpersonal skills. The Office of Finance & Treasury actively searches for staff members of exceptional ability and promise who share in Princeton University's commitment to excellence, and who present a diversity of viewpoints and cultures. We offer varied professional opportunities spanning all aspects of financial management, analysis, and processing in support of the teaching and research mission. As part of the University community, we respect the dignity and individuality of each member while trying to foster a sense of shared experience and common purpose. We are unwavering in our commitment to both diversity and community and embrace the variety of talents, backgrounds, and perspectives of all of our colleagues. Note: This position has been deemed essential and may require the individual to be available onsite or remotely during University holidays/closures.
Responsibilities
Requisition Processing and Compliance
-
Collaborate with campus partners
in assigned categories to ensure contracts, purchase requisitions,
purchase orders, and payments are transacted efficiently and
effectively
Review, evaluate, and approve
purchase requisitions within an e-Procurement system and initiate
and implement process improvements which improve the effectiveness
and efficiency of the e- procurement process
Use judgment and take necessary
action to ensure selected suppliers are appropriate, terms of the
agreement protect the University, value is optimized, and diverse
suppliers are provided fair and equitable opportunities to win
University business
Utilize interpersonal skills and
well-reasoned judgment to balance and resolve conflicting demands
and create optimal solutions that meet the needs of our researchers
while delivering value and protection to the University
-
Develop and execute Requests for
Information (RFI) and Requests for Proposal (RFP) as necessary in
support of campus and category management objectives
Negotiate and develop contracts
navigating the complexities of a world class research institution
to find the right balance between value, risk, and social
objectives
Manage assigned
contracts in collaboration with Category Manager to ensure the
portfolio of contract suppliers meets the current and future needs
of the University
- Create and manage the contract and catalog data to ensure a simplified purchasing process Using robust analytics, identify sourcing opportunities and process improvements which will benefit the campus community
-
Resolve supplier, procurement,
and fulfillment issues as necessary in support of campus
departments
Utilize prioritization,
collaboration, and judgment to provide high levels of service
Use available data to develop and
communicate insights into common and recurring issues in order to
leverage resources appropriately
Lead training sessions to provide
guidance to campus stakeholders regarding transactions, concepts,
and procedures for sourcing and procurement
Qualifications
- Bachelor’s degree in a relevant field or 5-7 years’ experience in a sourcing and procurement profession
- Strong negotiation skills and contracts experience and ability to navigate and communicate the complexities of legal terms Excellent procurement skills and experiences Experience with electronic sourcing and procurement tools Strong collaboration and communication skills with the ability to influence others Ability to manage a portfolio of responsibilities and the analytical skills necessary to prioritize and optimize multiple priorities and objectives Excellent skills with Microsoft Office Tools (Excel, Word, PowerPoint)
-
Experience with building and grounds
maintenance and operations
Experience with technology and
scientific equipment and services
CPM or CPSM certification
Experience with PeopleSoft
Experience with Jaggaer
eProcurement tools
PI202213154
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