Payroll Manager (Accounting Services)

Application Deadline
Interested candidates must apply by the deadline listed below by 8:00 p.m., Pacific Standard Time. 02/17/2023

Position Title: Payroll Manager (Accounting Services)- District

Department: Accounting Services (D)

Position Type: Classified Management/Supervisor

College/Campus: District

Physical location of the position: District

Employment Type: Full-Time

Position Length: 12-month

Salary Range: Grade T

Salary Amount: $ 114,727 - $ 139,674

Salary Type: Annual

Is this position categorically (grant) funded? No

BASIC FUNCTION:
Under the supervision of the area administrator, plans, administers, and manages all daily operational functions of the payroll department including compliance with State and federal laws, regulations, District policies, and collective bargaining agreements.

EDUCATION AND EXPERIENCE:
A bachelor's degree from an accredited institution in accounting, finance, business administration, public administration or related field and three years of increasingly responsible payroll and/or accounting experience, two years of which were in a lead or supervisory capacity.

A master's degree in accounting, finance, business administration, public administration or related field, and two years of experience in a payroll office at an institution of higher education or other public agency with collective bargaining agreements is preferred.

KNOWLEDGE OF:
1. California Community College accounting and payroll processing methods, practices, principles, and terminology.
2. Applicable Federal, State, and local laws, regulatory codes, ordinances.
3. CalPERS and CalSTRS regulations, procedures, and reporting requirements.
4. Financial applications software.
5. Commonly used word processing and electronic spreadsheet software.
6. English language and grammar.
7. All aspects and procedures of the District's payroll office or similar environment, including compliance with the Budget and Accounting Manual.

ABILITY TO:
1. Carryout complex oral and written instructions
2. Exercise judgment and initiative.
3. Work under the pressure of recurrent deadlines with frequent interruptions
4. Constructively supervise the work of others, recommend, and implement goals, objectives, and practices for providing effective and efficient services.
5. Demonstrate proficiency with modern office equipment.
6. Demonstrate proficiency and efficacy in verbal and written communications
7. Work cooperatively and effectively with faculty, administrators, staff, and representatives from outside organizations.
8. Maintain an understanding of current ideas, trends, rules, and regulations pertaining to payroll and retirement areas.

LICENSES/CERTIFICATIONS REQUIRED:
None.

COMMITMENT TO DIVERSITY:
Candidate must demonstrate clear evidence of sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of community college students, staff, and the community.

CONTACTS: Co-workers, District Controller, Associate Vice Chancellor, Vice Chancellor, Payroll Technicians, other departmental staff.

WORKING CONDITIONS: Normal office environment.

EXEMPT POSITION: This is an exempt position and is not subject to overtime.

REPRESENTATIVE DUTIES:
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

1. Plans, organizes, oversees, and coordinates the timely and accurate preparation, maintenance, processing, and analysis of the District's payroll function.
2. Develops and maintains the integrity of the payroll processing systems, including, but not limited to, accurate and confidential payroll and attendance records, pay calculations, retirement reporting, time sheets, new hire information, and voluntary deductions.
3. Provides leadership in evaluating and disseminating pertinent payroll information; implements new payroll/retirement rules, regulations, and guidelines from State and Federal regulatory agencies; recommends and develops departmental policies and procedures.
4. Assigns, directs, and evaluates performance of all direct reports; provides assistance in the completion of their assignments; establishes goals and objectives for assigned areas of responsibility in concert with the strategic plan and administrative program review.
5. Prepares periodic reports, schedules, and reconciliations; participates in year-end closing process and annual audit.
6. Performs various audit and verification procedures related to processing the District's payroll.
7. Provides assistance and clarification to internal and external customers in the interpretation of the payroll system, policies, practices, and information requests.
8. Receives, investigates, and responds to difficult and sensitive issues in a professional manner; identifies and reports findings; takes corrective action as necessary.
9. Communicates and coordinates with other pertinent departments and bargaining units on matters pertaining to employee compensation.
10. Participates in local, regional, and state activities to promote Riverside Community College District and the community college movement.
11. Performs other related responsibilities as may be assigned.

CONDITIONS OF EMPLOYMENT:

This is a Classified Management position with twelve-month contracts. Paid vacation, 22 days annually; and paid accruable sick leave, 12 days annually. A pro-rata reduction will be made for employees working less than full-time and less than 12 months. The District provides a health and welfare benefit package for employees and legal qualifying dependents.

The work location and assignment within a job classification is determined by the District and may be subject to change.

All offers of employment will be contingent upon the availability of funds and approval by the Board of Trustees.

The Riverside Community College District is an equal opportunity employer and recognizes the need to provide reasonable accommodations to employees with disabilities. For more information, contact (951) 222-8039.

The Riverside Community College District complies with all federal and state rules and regulations and does not discriminate on the basis of ethnic group identification, national origin, religion, age, gender, gender identity, gender expression, race, color, ancestry, genetic information, sexual orientation, physical or mental disability, or any characteristic listed or defined in Section 11135 of the Government Code or any characteristic that is contained in the prohibition of hate crimes set forth in subdivision (1) of Section 422.6 of the California Penal Code, or any other status protected by law. This holds true for all District employment opportunities. Inquiries regarding compliance and/or grievance procedures may be directed to the District's Title IX Officer/Section 504/ADA Coordinator. Harassment of any employee/student with regard to ethnic group identification, national origin, religion, age, gender, gender identity, gender expression, race, color, ancestry, genetic information, sexual orientation, physical or mental disability, or any characteristic listed or defined in Section 11135 of the Government Code or any characteristic that is contained in the prohibition of hate crimes set forth in subdivision (1) of Section 422.6 of the California Penal Code, or any other status protected by law, is strictly prohibited. The Title IX Officer, Section 504/ADA Coordinator for the District is Ms. Lorraine Jones, 3801 Market Street, Riverside, CA 92501. Telephone Number is: (951) 222-8039.

Required Applicant Documents:
Resume or Curriculum Vitae
Cover Letter

Optional Applicant Documents:
Letter of Recommendation 1
Letter of Recommendation 2
Other Document

Effective Employment Date: Anticipated start date: March 2023 or after

Application Deadline: 02-17-2023

IMPORTANT NOTICES:

*It is anticipated that interviews will occur sometime during the 3rd or the 4th week of March 2023.

Please note: The selection process typically concludes within four to six weeks from the closing date. There are, however, exceptions to this general guideline. Status updates will be made throughout the process. Please refer to your account for any updates to the status of your application.

* An electronic, RCCD on-line application must be completed to be considered. All portions of the application must be entirely filled out with all information qualifying an applicant for the position. Listing "see resume" or a similar statement is not acceptable. Only information on the official RCCD application (not resumes) will be considered to determine whether an applicant meets the minimum requirements for the position for which he/she is applying.

* All supporting materials, required or optional, must also be in electronic formats and attached to the electronic, on-line application when applying. Supporting materials are only accepted as Adobe Acrobat (.pdf) or Microsoft Word files and must be less than 2 MB in size.

* An application will not be considered complete unless ALL REQUIRED DOCUMENTS are electronically attached to the application by the Application Deadline date. An incomplete file may subject the candidate to disqualification.

* Paper applications and supporting materials, including letters of recommendation, WILL NOT be accepted! All documents must be submitted electronically with the online application.

* Letters of reference, IF REQUIRED, must be NON-CONFIDENTIAL and submitted electronically when applying on-line.

* Interested candidates must apply by the deadline listed above by 8:00 p.m., Pacific Standard Time.

* The Riverside Community College District does not require testing at the initial application filing period. As you progress through the selection process, you may be required to perform a job-related test based on the needs of the work area for which you are being considered.

* The District will make reasonable accommodations for applicants with disabilities. Applicant should contact Human Resources and Employee Relations at (951) 222-8595 for assistance.

Application Types Accepted: Classified/Management/Confidential Application

To Apply: https://pa379.peopleadmin.com/applicants/jsp/shared/frameset/Frameset.jsp?time=1674511557224

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