Senior Administrative Assistant
- Employer
- Metropolitan Community College
- Location
- Missouri, United States
- Salary
- Salary Not Specified
- Date posted
- Jan 23, 2023
View more
- Position Type
- Administrative, Business & Administrative Affairs, Business & Administrative Support, Conference & Special Event Administration
- Employment Level
- Administrative
- Employment Type
- Full Time
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Job Details
Position Information
Position Information
Career Opportunity Number
22-160
Position Title:
Senior Administrative Assistant
Location
Penn Valley
Position Type:
Full-Time
Class Category
Classified Staff
Job Open Date
01/23/2023
Job Close Date
02/05/2023
Open Until Filled
No
Initial Screen Date:
02/08/2023
Minimal Qualifications:
· High School Diploma or equivalent (G.E.D.);
· 2 years of experience in clerical/administrative support, or related area;
Preferred qualifications:
.
Work Hours
Normally scheduled Monday through Friday; however, may be required to work other shifts to include evenings and/or weekends. Schedule subject to change based upon department needs.
Compensation
The annual salary is $34,931. A competitive benefit package is included.
Special Instructions to Applicants
PLEASE NOTE :
• Cover letter, resume, and transcripts are required and must be attached to the online application in order to receive any consideration.
• Interviews will be conducted by a hiring committee.
• We offer all full-time employees medical, dental, vision, and life insurance plans, as well as retirement, 403b, employee assistance, and flexible spending and health savings account. We have a generous time-off policy including vacation, sick/personal days, holidays, and paid spring and winter break.
We can’t wait to show you why Metropolitan Community College is a great place to work!
Class Summary
Incumbents provide medium complex and non-routine administrative support for an assigned department or supervisor.
* EOE /M/F/Vet/Disabled
Typical Essential Duties
· Performs customer service duties to include providing information and responding to questions/inquiries regarding department policies/procedures via phone, email, or in person. Greets and directs visitors, students, or staff to appropriate personnel or department
· Assists with department programs and projects; work may involve assisting with interviewing new hires, program instructors, and other staff; assist in creating training plans and procedures and assist with training new colleagues in various processes; negotiating contracts; scheduling and coordinating appointments, classes, meetings, activities, or events; maintains calendars, prepares meeting agendas and transcribes meeting minutes; setting up rooms; planning events, to include contacting vendors, program participants, and the media; sending invites; proctoring exams; making recommendations to ensure operational efficiency; and assisting with departmental operations as needed.
· Prepares, edits, proofreads, sorts, processes, maintains, and/or distributes correspondence, reports, rosters, forms, files, booklets, time sheets, packets, personnel paperwork, work orders, or other documents; work may involve researching and compiling information; performing basic quantitative and qualitative data analysis; maintaining and updating department databases and tracking systems; and utilizing and updating department systems or databases.
· Prepares, tracks, sorts, reviews, processes, and/or reconciles various records, invoices, requisitions, bills, check requests, deposits, accounts, reimbursements, travel requests and vouchers, applications, or forms.
· Performs office duties to include monitoring inventory; ensuring adequate availability of supplies and materials; ordering supplies; troubleshooting basic tech issues; sorting and distributing mail; and maintaining and updating departmental websites.
· Coordinates assignments of and schedules part-time and temporary staff; work may involve prioritizing and assigning work, and monitoring performance.
· Plans and implements events, to include preparing promotional and other materials; managing enrollment processes; coordinating with event participants, vendors, media and other parties; and performing other operations related to planning and organizing vents/operations/programs.
· Assists in creating and carrying out enrollment marketing initiatives through campus technology and social media.
· Coordinates with internal and/or external personnel, departments, and agencies to communicate information, respond to requests, serve as a liaison, provide assistance, and facilitate departmental operations.
· Member of MCC Cares & Behavioral Intervention Team for Campus – assigns MCC Cares cases.
Knowledge
No staffing table positions.
Physical Requirements
Positions in this class typically require: feeling, grasping, hearing, fingering reaching, repetitive motion, standing, talking, visual acuity, and walking. Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Walking and standing are required only occasionally.
Licensing Requirements
None.
Supplemental Questions
Required fields are indicated with an asterisk (*).
Required Documents
Position Information
Career Opportunity Number
22-160
Position Title:
Senior Administrative Assistant
Location
Penn Valley
Position Type:
Full-Time
Class Category
Classified Staff
Job Open Date
01/23/2023
Job Close Date
02/05/2023
Open Until Filled
No
Initial Screen Date:
02/08/2023
Minimal Qualifications:
· High School Diploma or equivalent (G.E.D.);
· 2 years of experience in clerical/administrative support, or related area;
Preferred qualifications:
.
Work Hours
Normally scheduled Monday through Friday; however, may be required to work other shifts to include evenings and/or weekends. Schedule subject to change based upon department needs.
Compensation
The annual salary is $34,931. A competitive benefit package is included.
Special Instructions to Applicants
PLEASE NOTE :
• Cover letter, resume, and transcripts are required and must be attached to the online application in order to receive any consideration.
• Interviews will be conducted by a hiring committee.
• We offer all full-time employees medical, dental, vision, and life insurance plans, as well as retirement, 403b, employee assistance, and flexible spending and health savings account. We have a generous time-off policy including vacation, sick/personal days, holidays, and paid spring and winter break.
We can’t wait to show you why Metropolitan Community College is a great place to work!
Class Summary
Incumbents provide medium complex and non-routine administrative support for an assigned department or supervisor.
* EOE /M/F/Vet/Disabled
Typical Essential Duties
· Performs customer service duties to include providing information and responding to questions/inquiries regarding department policies/procedures via phone, email, or in person. Greets and directs visitors, students, or staff to appropriate personnel or department
· Assists with department programs and projects; work may involve assisting with interviewing new hires, program instructors, and other staff; assist in creating training plans and procedures and assist with training new colleagues in various processes; negotiating contracts; scheduling and coordinating appointments, classes, meetings, activities, or events; maintains calendars, prepares meeting agendas and transcribes meeting minutes; setting up rooms; planning events, to include contacting vendors, program participants, and the media; sending invites; proctoring exams; making recommendations to ensure operational efficiency; and assisting with departmental operations as needed.
· Prepares, edits, proofreads, sorts, processes, maintains, and/or distributes correspondence, reports, rosters, forms, files, booklets, time sheets, packets, personnel paperwork, work orders, or other documents; work may involve researching and compiling information; performing basic quantitative and qualitative data analysis; maintaining and updating department databases and tracking systems; and utilizing and updating department systems or databases.
· Prepares, tracks, sorts, reviews, processes, and/or reconciles various records, invoices, requisitions, bills, check requests, deposits, accounts, reimbursements, travel requests and vouchers, applications, or forms.
· Performs office duties to include monitoring inventory; ensuring adequate availability of supplies and materials; ordering supplies; troubleshooting basic tech issues; sorting and distributing mail; and maintaining and updating departmental websites.
· Coordinates assignments of and schedules part-time and temporary staff; work may involve prioritizing and assigning work, and monitoring performance.
· Plans and implements events, to include preparing promotional and other materials; managing enrollment processes; coordinating with event participants, vendors, media and other parties; and performing other operations related to planning and organizing vents/operations/programs.
· Assists in creating and carrying out enrollment marketing initiatives through campus technology and social media.
· Coordinates with internal and/or external personnel, departments, and agencies to communicate information, respond to requests, serve as a liaison, provide assistance, and facilitate departmental operations.
· Member of MCC Cares & Behavioral Intervention Team for Campus – assigns MCC Cares cases.
Knowledge
- Knowledge of customer service principles;
- Knowledge of computers and related software applications;
- Knowledge of recordkeeping principles;
- Knowledge of filing principles and practices;
- Knowledge of modern office procedures, methods, and equipment;
- Knowledge of event Planning;
- Knowledge of English language, grammar, and punctuation;
- Skilled in prioritizing and assigning work;
- Skilled in using a computer and related software applications;
- Skilled in providing customer service;
- Skilled in proofreading and editing documents;
- Skilled in utilizing modern office equipment;
- Skilled in typing and data entry;
- Skilled in planning events and activities;
- Skilled in maintaining inventory;
- Skilled in maintaining records and files;
- Skilled in utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, and others sufficient to exchange or convey information.
No staffing table positions.
Physical Requirements
Positions in this class typically require: feeling, grasping, hearing, fingering reaching, repetitive motion, standing, talking, visual acuity, and walking. Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Walking and standing are required only occasionally.
Licensing Requirements
None.
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * What is the highest level of education you have as conferred
through an official transcript?
- Have not completed High School/GED
- High School/GED
- Associate's degree
- Bachelor's degree
- Master's degree
- Doctorate degree
- * How much experience in high level clerical/administrative
support or related area do you have, as supported by the employment
history listed on your application?
- none
- less than one year
- between 1 and 2 years
- between 2 and 3 years
- between 3 and 4 years
- between 4 and 5 years
- five years or more
- * How did you learn about this position?
- Academic Keys
- Chronicle of Higher Education
- Craigslist
- Diverse Issues in Higher Education
- Dos Mundos
- Employee referral
- HigherEdJobs
- Jobs.mo.gov
- Indeed
- Inside Higher Ed
- Kansas City Call
- Kansas City Globe
- Kansas City Hispanic News
- MCC Website
- Monster
- Other Source
Required Documents
- Cover Letter
- Resume
- Transcript 01
- Certification
- License
- Letter of Recommendation 01
- Letter of Recommendation 02
- Letter of Recommendation 03
- Letter of Recommendation 04
Company
Metropolitan Community College, founded in 1915 as the Kansas City Polytechnic Institute, is the oldest public institution of higher learning in Kansas City, MO. We are proud of our history as the first community college established in Missouri and one of the first colleges in the country to award an associate degree.
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