ADMINISTRATIVE ASSISTANT II

ADMINISTRATIVE ASSISTANT II

University of Wisconsin - Milwaukee

Position Number: 02322334

Introduction (Description of School/College/Dept/Program)
UWM College of General Studies is a great choice for local students who want a two-year degree or a valuable start to a four-year degree. When students are ready to pursue a four-year degree, it’s easy to transfer to UW-Milwaukee or another UW System school. The small college atmosphere offers engaging courses in more than 200 academic majors as well as exceptional faculty and a supportive environment for students who are taking an active role in shaping their futures.



Job Summary
Under the direct supervision of the Assistant Dean for Student Affairs, the Student and University Relations Specialist is located in the Student Affairs office at UWM at Waukesha campus and is primarily responsible for providing excellence in customer service and university relations by addressing the administrative needs of student affairs staff and campus administration. The position-holder is the first campus contact and therefore is highly visible with a strong knowledge base and understanding of the campus protocols for the areas of admissions, recruitment and outreach, new student programs, advising, campus operations, and student life/development. The position-holder fields questions through email, web chat, phone, and on-site communications.

This recruitment is for 1 ongoing university staff position. The position will be located on the Waukesha campus for a full-time equivalence (FTE) of 75% from August to May and 55% from June to August. The regular hours for this position will be daily Monday to Thursday, with occasional evening and weekend hours required. This position comes with the University of Wisconsin System benefits package and the minimum annualized salary for this position is at $40,560.

Minimum Qualifications

• High School Diploma
• Two or more years experience in an administrative support role
• Proficiency in operating a variety of office equipment (e.g., computer, copier, scanner, mail)
• Proficiency with Microsoft 365 and Adobe suite applications (e.g. Word, Excel, PowerPoint, Teams, SharePoint)

Preferred Qualifications

• Associate Degree or higher
• Experience with office and project management
• Demonstrated written and oral communication skills
• Experience in customer service and community outreach roles within higher education settings
• Experience working with diverse populations
• Capabilities in graphic and media design

Application Instructions
Interested candidates must upload the following documents:

• A cover letter that addresses how their experience meets the qualifications of the position
• A Professional Resume
• A document containing the names of three professional references, including contact information (email address, phone number, and mailing address)

UWM will not consider paper, emailed or faxed applications. In instances where the Search and Screen Committee is unable to ascertain from a candidate’s application materials whether they meet any of the qualifications, they will be evaluated as not meeting such qualifications.

Application Notes
For this position, applicants are required to apply online. UWM will not consider paper, emailed or faxed applications. Additionally, applicants must complete all required fields and attach any required documents. The process is complete when the message “Your application has been submitted” is displayed and you receive a confirmation number.

Legal Notices AA/EO Statement

UWM is an AA/EO employer: All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.

Reasonable Accommodations

UWM provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact uwm-jobs@uwm.edu or 414-229-4463. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials

UWM is a State agency and subject to Wisconsin’s Open Records Law. UWM will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin’s Open Records law. In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request.

CBC and Reference Check Policy

Employment will require a criminal background check. UWM takes the prevention of sexual misconduct seriously. As such, you and your references will be required to answer questions regarding any past findings of sexual violence and sexual harassment or any pending allegations of sexual violence or sexual harassment.

Annual Security and Fire Safety Report (Clery Act)

For the UWM Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see http://www.cleryact.uwm.edu/, or call UWM’s Dean of Students Office, Student Union 345 at (414) 229-4632 for a paper copy.

Employment Authorization

In compliance with federal law, all persons at the time of their start date will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Title and Total Compensation Project

The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in 2021. Job duties and responsibilities will remain the same. For more information please visit: wisconsin.edu/ohrwd/title-and-total-compensation-study/

To apply, please visit: https://jobs.uwm.edu/postings/36366




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