Administrative Assistant II | Front Desk Manager

Posting Information

Posting Information

Posting Number

2023304

Posting/Functional Title

Administrative Assistant II | Front Desk Manager

University Pay Plan Title

Administrative Asst II

Location

San Marcos

Department

Education Advising Center

Recruitment Type

Open to All

Job Type

Full-Time

Monthly Salary

$2,700.00

Job Category

Non-Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• Acute attention to detail and strong writing ability, as demonstrated in a grammatically-correct, articulate, and concise cover letter specifically addressed to the Education Advisor Search Committee.
• Working knowledge and ease at working with common office software applications.

Preferred Qualifications

• If given the opportunity to interview for the position, must be an exceptional communicator both verbally and non-verbally. Candidate should be able to clearly express how any prior work or life experiences, along with personal strengths and/or values, relate to the position.

Job Description

Resposible for providing general administrative and clerical support to College of Education Advising Center and in-person oversight of front desk, lobby, phone, and appointment booking processes.

Job Duties

• Customer Service: in consultation with the Advising Center Director and Advisor II, ensure outstanding customer service is provided to students and guests that visit or contact the College of Education Advising Center.
• Management of Student Workers: hire, train, schedule and report time, supervise, support, and address personnel issues so that performance is maximized.
• Communication: intake, outreach, and tracking of select student inquiries so that assistance is provided in a timely manner; interact with advisors, departmental staff, dean’s office, and other university offices; attend and participate in meetings, trainings, and professional development activities.
• Record Keeping: coordination of scanning/indexing electronic files so that documentation is organized and up to date.
• Budget: assist director with monitoring, updating, and analyzing the allocated budget for the College of Education Advising Center; navigate one-time and recurring purchasing processes; monitor office inventory.
• Physical Office: coordinate opening and closing of office, facilitate requests to Facility Services for repairs and general upkeep.
• Special Projects: as assigned by supervisor.

Additional Information to Applicants

Job Open Date

01/23/2023

Job Close Date (posting closes at midnight)

02/06/2023

Open Until Filled

No

Normal Work Days

Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start

8:00AM

Normal Work Hours End

5:00PM

Posting Notices

You will be required to electronically attach a resume and cover letter to your application.

Legal and Required Notices

Texas State University is an Equal Employment Opportunity/Affirmative Action Employer, committed to inclusive thought and action in support of our diverse community. Individuals from historically underrepresented groups and all those who share our commitment to inclusivity and passion for the strength of our diversity are strongly encouraged to apply.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Texas State University is a tobacco-free campus. Smoking and the use of any tobacco product will not be allowed anywhere on Texas State property or in university owned or leased vehicles.

Texas State University is a member of the Texas State University System. Texas State University is an EOE .

Texas State is committed to increasing the number of women and minorities in administrative and professional positions.

Why work @ Texas State?

• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
• Generous paid time off: vacation, holidays, sick days and many more!
• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
• Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
• An inclusive Bobcat community: join our many social networks offered on and off-campus
• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.

Quick Link
https://jobs.hr.txstate.edu/postings/41339
Applicant Document
Required Documents

1. Resume
2. Cover Letter

Optional Documents

1. Letter of Recommendation #1
2. DD 214/DD1300
3. Veteran's Preference

Supplemental Questions

Required fields are indicated with an asterisk (*).