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Project Coordinator, Office of the President

Employer
Princeton University
Location
New Jersey, United States
Salary
Salary Not specified
Date posted
Jan 24, 2023

Project Coordinator, Office of the President

US-NJ-Princeton

Job ID: 2023-16311
Type: Full-Time
# of Openings: 1
Category: Administrative Support

Princeton University

Overview

The Office of the President has an immediate opening for a Project Coordinator. This position will support a variety of projects within the Office of the President and requires someone with superb administrative and organizational skills. Daily tasks include budgeting, event planning and staffing, and daily administrative support.



Responsibilities

Project support:

  • Handle routine and complex meeting scheduling for department colleagues.
  • Provide administrative support for projects that are managed by department colleagues as needed.
  • Facilitate signatures on bulk or electronic mailings.
  • Update directory information for use by the department and University partners.
  • Organize and maintain department electronic files.
  • Oversee record retention and archiving of electronic and physical files.
  • Other duties as assigned.

Financial and budget support:

  • Prepare monthly and quarterly expense reports for the President.
  • Handle routine expenses and payments for events and Lowrie House management.
  • Monitor and oversee department budgets.
  • Process fund transfers.
  • Review financial processes to ensure compliance with University policies and best practices.
  • On-board new suppliers in online procurement system.

Event Support:

  • Staffing support for trustee and other large campus events.
  • Occasional front-of-house staffing for events at Lowrie House.
  • Assist with planning large events on campus and at Lowrie House.

Administrative support:

  • Print and folder meeting materials.
  • Manage signature requests.
  • Maintain department listservs.
  • Monitor department email accounts.

Coverage:

  • Provide regular coverage at reception (including during lunch breaks and vacations).
  • Provide administrative coverage for department colleagues during planned absences.


Qualifications

Essential qualifications:

3+ years of administrative or project coordinator experience.

Proficiency with computers.

Ability to utilize sound judgment and demonstrate the utmost discretion and tact.

Dependable, flexible, and well-organized with excellent follow-through skills to keep track of multiple priorities and deadlines.

Ability to anticipate needs, plan ahead, and follow simple and complex instructions.

Ability to deliver work on a short timeline and with a high degree of accuracy.

Flexibility to work evenings and weekends as needed for event support.

Preferred qualifications:

Familiarity with University processes and systems, including procurement, contracting, and budget oversight.

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS

PI202131220

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